Social Events Policies, Procedures & Guidelines
Types of Campus Parties
All-Campus Parties are sponsored by the Student Events Committee, student organizations or several houses working together and are open to persons with Smith College IDs. All Campus Parties where alcohol is being served may be held only in the Campus Center. The serving of alcohol must be supervised by Dining Services.
Registered House Events
There are four types of events that need to be registered. Below are brief descriptions of each.
Registered House Programs
These are events hosted for the entire house. The event is always dry, does not have amplified music (ie a DJ or a Band, A cappella groups are acceptable), and does not have 10 or more non house guests. These events are always closed events. Many of these events have an outside vendor (petting zoo, ACapella group, massage therapist) that requires a contract to be created.
Staffing requirements: House RL staff, HP, 2 HECS (at least one needs to be fully trained with HSEC training and alcohol service training)
Registered House Parties
These events are hosted for the entire house and has one of the following characteristics: Alcohol is being served, there are 10 or more outside guests and/or there will be amplified sound. These events can either be opened or closed events. Registered House Parties that are open and have over 100 capacity must have a crowd manager (see crowd manager section of manual).
- Staffing requirements: House RL stagg, HP, 2 HECS (at least one needs to be fully trained with HSEC training and alcohol service training)
- Registered House Parties in the quad with a capacity over 100 must have 2 additional residence life student staff members. Area Directors will recruit the additional staff members.
Senior Banquets/House Banquets
These events are hosted to celebrate the seniors in a house or house banquet/dinner that uses a dining room managed by Dining Services. Alcohol may or may not be served and these events are always closed events.
- Staffing requirements: House RL Staff, HP (if not a graduating senior), Senior Banquet sponsor (who has attended the senior banquet sponsor meeting and alcohol service training)
Small Private Event/Apartment Parties
These events are hosted by any member of a specific residential community. The maximum capacity is 30 and alcohol may or may not be served. These events are always closed events events. DJS and bands are not permitted at these events. Senior wine and cheese events and POCheese events with alcohol must be registered in this category.
- Staffing requirements: None
- Small Private Events--are held in a house common space such as a study or a living room. Only a resident of the house where the event is occurring may host the event.
- Apartment Parties--are held in a Friedman Apartment or a Conway House apartment. Only a resident of the specific apartment where the event is occurring may host an event.
Open and Closed Parties
When a houses decide they would like to host a Registered House Party they must decide if the event will be open or closed. Below are the definitions of open and closed events.
- Open House Party: There is no guest list for the event. Any Smith College student and up to 3 of their guests can attend an Open House Party. Once capacity is reached at an Open House Party, admittance is restricted (one person leaves the event then another may enter).Open House Parties with a capacity of 100 or more must have a Crowd Manager.
- Closed House Party: A guest list must be turned into the area coordinator on the Friday before the event. Only those people on the guest list may enter the event. Non Smith Students must be a guest of a Smith Student. Smith Students can have up to 3 guests. Once capacity is reached at a Closed House Party, admittance is restricted (one person leave the event then another may enter). Closed House Parties never require a Crowd manager.