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Controller's Office


The mission of the Office of the Controller is to account for, report on, and safeguard the financial resources of the institution in a manner that supports the college's mission to provide the finest liberal arts education for women.

We are committed to the following:

Issue accurate and timely financial information

Issue timely and accurate payment to employees, vendors and other service providers of the college

Improve the operations of the Office of the Controller by taking advantage of enhanced technology as it becomes available.

Continue to enhance internal operations by the adoption and implementation of best practices, policies and procedures.

FY18 Annual Closing Calendars

FOAPAL Change Requests
Any requests for changes to the name or number of FOAPAL (FUND, ORG, ACCOUNT, PROGRAM, ACTIVITY LOCATION) elements should be directed via email to

MA Minimum Wage Increase as of January 1, 2017

Due to an increase in the Massachusetts minimum wage, Smith’s base hourly wage for student workers will increase by $1.00, to $11.00. . (more..)

Electronic Form W-2 Available on BannerWeb

Current Smith College employees may choose to receive their W-2 forms online through the BannerWeb system instead of receiving a paper W-2 through the mail. (more..)

Calendar Year End Payments to Employees, Students and Vendors
The Payroll & Disbursements Office is requesting your all payments (more..)

Summer Hires

For information on hiring a casual employee or a returning Smith student for the summer, click on one of the links below.

Hire a casual employee

Hire a returning Smith student for the summer

Procurement Card Reallocation of Charges

Effective immediately you may now re-allocate procurement card expenses on-line in a new Banner module.  You will no longer need to prepare journal entries and submit the necessary paperwork to the controller’s office.  You can now go on-line in Banner and make the index/ fund/ org/ account/ activity/ location changes yourself, even splitting a transaction among multiple lines. 

Online instructions are at 
click on: Pcard Transaction Maintenance Instructions (FAAINVT)

Procurement Card Record Keeping Changes

Effective July 1, 2010 the Controller's office will become the designated official Custodian of Credit card records. Cardholders will have thirty days from the date of the monthly statement to send the original monthly statement, with original documentation attached, to the Controller's office. The cardholder and supervisor must both sign and date the statement, indicating review and approval.

The signed, original reports should be sent to the Controller's office, College Hall 204 within thirty days. To view the official announcement for this change please click here.

Update on the use of Postage, Printing and Copying Account Codes

Direct Deposit and Electronic Distribution of Pay Stubs

For the latest information of Smith College Electronic Payroll Initiative please visit the Electronic Payroll information page.

Accounts Payable

Banner Finance



Financial Statements


Grants Administration


Copy and Print Services

Mail Services


Student Payroll


Staff Directory

Controller's Office


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