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Daily E-mail Digest

The Smith eDigest is sent to all campus e-mail accounts on Tuesday and Thursday each week during the academic year, and on Tuesday during the summer, providing important notices, college news, links to articles of general interest to the community, deadline notifications, and other college information. Information on submitting items is available at: www.smith.edu/news/submit.php.

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08/26/2014 Digest


Important Moodle Updates and Changes

The Moodle system will be unavailable between noon and approximately 1 p.m. on August 21 while we update our current version and set the default theme to "Newfallen" for all fall courses. Once the updates are complete, we will start running student enrollments for fall courses. Faculty, if you do not want students to access your courses until a later date, please change each course's "visibility" setting before August 21. For more information, see the News section on the Moodle home page: http://moodle.smith.edu

College Corporate Card Notice

The college has been experiencing an increase in fraud incidents. The Purchasing Office is working closely with JP Morgan Chase regarding the fraudulent activity. If you receive a notice from JP Morgan Chase, call JP Morgan Chase back and then email the Purchasing Office to let us know the disposition. If you have any questions or concerns, contact the Purchasing Office. We apologize for any inconvenience.

Tryon Cafe Reopens Aug. 28, Museum of Art

Refinishing of the floor at the Tryon Cafe in the Smith College Museum of Art will be completed Aug. 27, and the cafe will reopen Aug. 28.

Green Street Sidewalk Replacement; Street Repairs, August 25-26

The Green Street sidewalk from the Belmont Avenue intersection to the Sage Hall traffic circle will be replaced. New concrete sidewalk and curbing will be installed through Friday, August 22. The asphalt repairs to this section of Green Street will take place on Monday, August 25, and Tuesday, August 26. There may be restricted, one-way traffic flow during the asphalt repairs only.

Campus Pet Policy

As a reminder to all staff, faculty and students, the college has a Campus Pet Policy for the health and safety of Smith College students, faculty, staff and visitors. No pets are allowed inside college buildings, including student housing. Note: this prohibition does not apply to individuals accompanied by seeing eye dogs or other trained, assisting animals. It also does not apply to certain rental housing in which pets are permitted. For a full description of the on-campus pet policy, please go to http://www.smith.edu/hr/docs/conduct_petpolicy.pdf

Facilities Management Vehicle Fleet Update

Facilities Management no longer has 14-passenger buses; therefore, we cannot accommodate bus reservations in the future. We apologize for any inconvenience this may cause. If your department requires a bus rental, use the link below to the purchasing website for possible bus companies you may consider using. http://www.smith.edu/purchasing/LocalBusCompanyRentalContactInformation.pdf

Space Reservation Reminders (Procedures)

Space Reservation Reminders (formerly called Space Reservation Procedures) for the upcoming academic year can be found at http://www.smith.edu/emo/forms.php, under "Planning Checklists and Tips." While there, check out the redesigned Events Management Office website.

Register Now: Faculty/Staff Fitness Classes Start Sept. 8

Register now to take a fitness class during your lunch hour at Smith, socialize with friends and be inspired by our knowledgeable instructors. All classes are in Ainsworth Gym. M,W Pilates with Jean Sept. 8 - Dec. 10, 12:10 p.m. -12:50 p.m. $85; M,W,F Yoga with Lisa Sept. 8 - Dec. 12, 12:10-12:50 p.m., $125; T,TH Aerobics with Rosalie Sept. 12 - Dec. 11, 12:10-12:50 p.m., $88 ; M,W,F Yoga with Doug Sept. 8 - Dec. 12, 10 a.m.-1:50 p.m., $125; Aerobics with Joan M,W Sept. 8 - Dec. 10, 5:00- 5:50 p.m., $85. Forms available on ESS website: http://www.smith.edu/ess/resources.php OR request more information to rcook@smith.edu

Five College Ebola Information Sheet Available

Although the risk of contracting Ebola in the United States is extremely low, health care staff from the Five Colleges and local boards of health are taking precautionary measures to ensure the safety and well-being of the Five College community. An information sheet prepared by the Five Colleges is available at http://www.smith.edu/health/news.php.

Sign Up for People's Climate March, Sunday, Sept. 21

Reserve your spot on a bus headed to New York City for the @People's Climate March. In the biggest, most urgent climate mobilization in history, we'll demand serious action from world leaders to tackle the climate crisis. March in solidarity with groups like @Our Power Campaign that represent frontline communities struggling for social and economic justice -- and get to know other students on campus committed to the same. Sign up (http://bit.ly/1tfLaDo) for a bus seat now. Contact sbigalke@smith.edu or kostrow@smith.edu with questions.

Convocation and Related Events Wednesday, Sept. 3

A Convocation Kick-Off begins at 5:15 p.m. with an outdoor BBQ happening at three different locations - the Quad, Davis Lawn and Chapin Lawn. Students, faculty and staff are all encouraged to attend and celebrate the start of the academic year before heading over to Convocation, which will take place 7-7:45 p.m. in John M. Greene Hall. Following Convocation, everyone will be directed to the carnival happening in front of the Campus Center and Chapin Lawn (inside the Campus Center in the event of rain). The carnival will end at 10 p.m.

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