Requirements

Required Forms

  1. IRS Form I-9 Verifies Employee Identity and Eligibility to Work in the United States
    • Completing the I-9 in Workday
      • Section 1 is completed in Workday
      • Once section 1 is completed in Workday, students will need to schedule an in-person visit to complete the remainder of the I-9 form, which requires them to present appropriate identification.
        • Students will need to present one document from List A OR a combination of one document from List B and one document from List C. We cannot complete an I-9 without seeing the original documents, and students cannot begin working until all sections of the I-9 are complete.
  2.  IRS Form W-4 Is Completed by Employees to Indicate Federal Tax Withholding
  3. Massachusetts Department of Revenue Form M-4 Is Completed by Employees to Indicate State Tax Withholding
  4. Direct Deposit/Payment Election
    • You must have a valid bank account and set up direct deposit in Workday for your paycheck. All students are paid electronically via direct deposit for all employment.

For assistance or guides on how to complete these forms in Workday, please visit the Workday help site at https://workday.smith.edu/help/ or by logging into your Smith portal, selecting Workday and then selecting the Workday Help Site icon on your home screen. Please review the Payroll and Student Employment Sections. You will login to Workday using your Smith Credentials.

Entering Students

Representatives from the payroll and disbursements office will be at Central Check-In to assist in the completion of required forms. Once the required forms have been processed students can then apply for jobs.

Direct Deposit

You must have a valid bank account and set up direct deposit in Workday for your paycheck. All students are paid electronically via direct deposit for all employment.

Contracts

If applicable, you must complete the appropriate contract with your supervisor and submit it the student employment office immediately. This contract marks your official hire. You cannot work until you have submitted the contract and receive an email verifying your hire.

Social Security & Taxes

Social Security Number

International students must have a Social Security Number (SSN) in order to be paid in the United States, but first you must be offered a job.

Once you have a job, fill out the Employment Evidence Form below and have your supervisor sign it. The International Students and Scholars Office will then issue a letter to accompany it, as well as give you information about getting to the Social Security Administration office in nearby Holyoke to get your SSN.

Employment Evidence Form

Applying for a Social Security Number

Taxes

International students are subject to U.S. taxes. The college does not accept tax treaty benefits for students; however, students can claim those treaty benefits when filing a U.S. tax return.