Vehicle Requests

• College vehicles must be reserved two weeks in advance.
• Vehicles cannot be reserved for more than three days at a time.
• Cancellations must be emailed as soon as possible to facmgmnt@smith.edu.
• Van mileage, fast passes or tolls, fees and parking are the responsibility of the requesting department.
• Keys will not be issued to anyone other than the listed responsible driver. Vehicle keys should be picked up at facilities management.
• Students may drive Facilities vehicles as requested by faculty/staff for class-related trips.
• Smith College vehicles may not be driven on NY State Parkways. Our vans are considered commercial vehicles in NY State and are prohibited by NYSDOT. Drivers may be subject to fines and/or towing fees.
• All drivers of college owned, leased or rented vehicles must be credentialed.  
  Start the Credentialing Process

Keys can be picked up at the front desk at 126 West Street Monday - Friday between 7 a.m. and 4:30 p.m. Your vehicle assignment may change on the day of your reservation, please check the key packet for the correct vehicle.

Charges will include driver charge (if applicable), van mileage, fast passes, tolls and parking. If a rental is used the charges include the rental charge plus the cost of gas to fill the tank upon return. These charges are the responsibility of the requesting department.

Full gas tank Each department is responsible for seeing that vehicles are returned with the gas tank at least 3/4 full. A fine of $25 will be charged for any van returned with less than 3/4 of a tank of gas.

Cleanliness of the van is the responsibility of the department using the van. A fine of $25 will be charged for any van returned not clean.

Should an accident occur while you are using a college vehicle, please follow the instructions in the insurance packet found in the glove compartment and notify Campus Safety at 413-585-2490.

Departments will be responsible for the payment of the current insurance deductible in the case of an at-fault accident.