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Event Planning Forms & Resources

25 Live Tip of the Month

September 2016: Requesting Space on Multiple Dates via Ad Hoc Recurring Dates

When submitting a space request, you can enter multiple dates (using 'Ad hoc Repeats') as long as they are all for the same time. Any reservation needed for a different time must be submitted on a separate request. See screen shots for instructions.

Tip of the Month Archive

May 2016: Finding the Event Reference Number

The reference number of your event is the easiest way for someone else to retrieve your event and the surest way to know the right event is being edited. Learn where you can find the event reference number.

PDF icon Reference Numbers in 25Live (PDF)

April 2016: Scheduling and 25Live Reminders, Part 1

A quick "cheat sheet" of some of the basic event requesting and editing reminders.

March 2016: Did My Request Go Through?

If you're unsure about whether your 25Live space request "went through," here's a simple way to check. Log into 25Live and follow these instructions on checking the status of your request.

February 2016: See Pictures of Spaces in 25Live

Pictures and features of many of the most commonly requested spaces are now available online. Classroom pictures and details can be found by clicking here. Pictures and details of non-classroom spaces can be seen in 25Live. Learn how to see this information.

January 2016: Indicate Your Event Start Time

Do you want people to arrive for your event at the correct time or confirm that the space you're using is ready at the time your event begins? These are two completely different designations on your request. Learn how to correctly and clearly indicate these important distinctions in the places on your request where you set a time.

December 2015: Change Details of an Event

How to change the date, time, description, resources, location of an event without submitting a new event.

November 2015: Find Details of Your Event

Find the answers to questions you might have about your event (including space reservation or resources requested).

October 2015: View and Modify Occurrences

Using "View and Modify Occurrences" when requesting resources for your events.

September 2015: Set Up Multi-occurrence Events

How to select different locations for different dates in a multi-occurrence reservation.

August 2015: “Star” Your Events

“Star” your events so that you can easily find them when you need to check details such as date, time or location; request resources; or enter publicity information.

Americans With Disabilities Act

The Americans With Disabilities Act (Public Law 101:336) requires that activities and events that are open to the public be conducted in such a way as to not discriminate against those with disabilities. The types of activities and events that are covered by this law include theatre performances, concerts, lectures, sporting events and exhibitions. The Events Management Office will assist in locating an accessible space. Organizers of events are responsible for contacting the Office of Disability Services for all special needs requests. Fees may apply.