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A Culture of Care

Read Smith’s UPDATED plans as of November 23, 2020,
for the spring 2021 semester.

Transcripts & Enrollment Verification

Spring 2020 Letter Request for Graduate Schools & Employers

Because of exceptional international circumstances (COVID-19) that affected the latter half of the spring 2020 semester and necessitated a change to remote instruction, Smith College mandated the conversion of all courses to Satisfactory/Unsatisfactory (S/U) grading. The decision to adopt mandatory satisfactory/unsatisfactory (S/U) grading for the spring 2020 semester was made by the Committee on Academic Priorities and endorsed by the Smith faculty.

To support our students in their endeavors beyond Smith, the Committee on Academic Priorities agreed to disclose the letter grades submitted by instructors for purposes of application for graduate or professional programs, licensure or certification, or employment, when required as a condition for application or acceptance. Please see below for additional information and conditions pertaining to the release of letter grades.

School for Social Work

The School for Social Work maintains all records for M.S.W. and Ph.D. social work students and graduates. For more information, please visit the School for Social Work website.

The Office of the Registrar maintains the permanent academic records for students enrolled in undergraduate and graduate programs, excluding the School for Social Work.

FAMILY EDUCATIONAL RIGHT TO PRIVACY ACT OF 1974

In accordance with the Family Educational Rights and Privacy Act of 1974, Smith College will not release a student's transcript to a third party (including parents) without the prior written consent of the student. For more information, see Privacy of Records/FERPA.


Smith Transcripts

Transcript requests are generally processed within two to three days of receipt. During busy periods (beginning & end of term, registration, and holiday breaks) paper transcripts may require up to 10 business days to process, in addition to mail transport time. We assume no responsibility for transcripts not requested in time or incomplete requests that cause processing delays.

Per the Family Education Rights and Privacy Act of 1974, transcripts may not be released without the student's consent and signature. Because federal law requires that we obtain your signature, phone and email transcript requests (without signature) are not accepted. The registrar’s office does not issue partial or incomplete transcripts. Accordingly, transcripts for currently enrolled students will not be processed at the end of a semester until all grades have been received and posted, and GPAs recalculated.

Official copies of transcripts may be withheld based on outstanding financial or other obligations to the college.

The registrar's office does not issue unofficial transcripts. Currently enrolled students can view their unofficial transcripts through BannerWeb.

In Person

Paper transcript request forms are available at the Office of the Registrar, 102 College Hall.

Online

Download and print the transcript request form. Fill out the form completely, sign it and submit by mail, fax, or email. This form must be signed as it will not processed without a signature. At this time we do not accept electronic signatures.

Electronic transcripts are not available.

Students from the Class of 1995 or later who still have their 99# and PIN can log into BannerWeb to request hardcopy (paper) transcripts. If you do not have access to BannerWeb please use the transcript request form.

Please note: Ordering through BannerWeb is not the same as ordering electronic transcripts. BannerWeb is for paper copies only.

Electronic Transcript Option (Fee Required)

Smith College has partnered with the National Student Clearinghouse (NSC) to provide secure, FERPA-compliant online ordering and delivery of electronic (pdf) transcripts. Electronic transcripts may be ordered online through the National Student Clearinghouse 24 hours a day, 7 days a week. Electronic transcript service is available only to current students and to students who attended or who entered Smith in September 1991 or later AND who graduated in 1995 or later. Paper transcripts may not be ordered through this method.

To request an electronic copy of your transcript, go to the National Student Clearinghouse Transcript Ordering Center. The site will walk you through placing your order, including authorization and delivery options. With a valid credit card, you can order multiple transcripts to be sent to various recipients. There is a processing fee of $2.50-3.50 per transcript. A transcript sent to an institution or graduate application service within the NSC network costs $2.50; $3.50 is charged for secure (blue ribbon certified) transcript sent to an individual, organization, or school outside the NSC network. (Smith College does not charge an additional transcript fee or receive any portion of the processing fees charged by the Clearinghouse.) Your card will only be charged after your order has been completed. Order updates are available via text message and email, and you can also track your order online.

National Student Clearing House Transcript Ordering Center:
https://tsorder.studentclearinghouse.org/school/ficecode/00220900

Current students can request paper copies of their official transcripts through BannerWeb via the portal. You network username and password are required.

Please note: Ordering through BannerWeb is not the same as ordering electronic transcripts. BannerWeb is for paper copies only.

Electronic Transcript Option (Fee Required)

Smith College has partnered with the National Student Clearinghouse (NSC) to provide secure, FERPA-compliant online ordering and delivery of electronic (pdf) transcripts. Electronic transcripts may be ordered online through the National Student Clearinghouse 24 hours a day, 7 days a week. Electronic transcript service is available only to current students and to students who attended or who entered Smith in September 1991 or later AND who graduated in 1995 or later. Paper transcripts may not be ordered through this method.

To request an electronic copy of your transcript, go to the National Student Clearinghouse Transcript Ordering Center. The site will walk you through placing your order, including authorization and delivery options. With a valid credit card, you can order multiple transcripts to be sent to various recipients. There is a processing fee of $2.50-3.50 per transcript. A transcript sent to an institution or graduate application service within the NSC network costs $2.50; $3.50 is charged for secure (blue ribbon certified) transcript sent to an individual, organization, or school outside the NSC network. (Smith College does not charge an additional transcript fee or receive any portion of the processing fees charged by the Clearinghouse.) Your card will only be charged after your order has been completed. Order updates are available via text message and email, and you can also track your order online.

National Student Clearing House Transcript Ordering Center:
https://tsorder.studentclearinghouse.org/school/ficecode/00220900


Enrollment Verification

Current students may print enrollment verification through BannerWeb:

  1. Log in to BannerWeb
  2. Select "Student and Financial Aid Information"
  3. Select "Student Records Menu"
  4. Select "View/print Enrollment Verification" and follow the instructions.

Outside agencies needing to verify enrollment and degrees should contact the National Student Clearinghouse:

E-mail: degreeverify@studentclearinghouse.org
Phone: 703-742-4200
Fax: 703-742-4239

National Student Clearinghouse
2300 Dulles Station Blvd.
Suite 220
Herndon, VA 20171

VA Enrollment Certification

Smith College is proud to support its students and family who have answered the call to duty and served our nation. Our offices of the Registrar and Student Financial Services work closely together to assist students in receiving VA educational benefits. If you are eligible for VA educational benefits, please complete the form below. If you have additional questions, you may email us at: registrar@smith.edu


Spring 2020 Letter Request for Graduate Schools & Employers

The decision to adopt mandatory satisfactory/unsatisfactory (S/U) grading for the spring 2020 semester, made by the Committee on Academic Priorities and endorsed by the Smith faculty, was grounded in concerns about both equity and pedagogy. We anticipated that most students would be confronted with challenges once they left campus. Mandatory S/U grading was intended to allow students to continue to make progress toward their degrees despite the disruption to the semester, without worry about the impact of remote learning on their grade point averages (GPAs). The change also acknowledged the challenges faced by faculty when assessing student performance in courses that may have been transformed significantly as instruction changed from in-person to remote.

Smith’s decision to set aside traditional letter grades during this unprecedented time is consistent with that of many of our peer schools and a host of other institutions. In response, some graduate programs (e.g., Harvard Medical School) have already indicated that they will accept applicants’ pass/fail (or S/U) grades for the spring 2020 semester as long as the policy was mandatory. We are therefore including notation on the front of the Smith transcript that the institution mandated S/U grading for the spring semester. This policy applies to course work that is defined as institutional and would normally count in the student GPA, including courses taken by students at Smith College, through the Five College interchange, and on Smith Programs Abroad. It does not apply to course work completed through a non- Smith study abroad program, with grades issued by an external institution or provider, as this is accepted as transfer credit (i.e., not institutional credit) and is already excluded from the student GPA.

To support our students in their endeavors beyond Smith, the Committee on Academic Priorities agreed to disclose the letter grades submitted by instructors for purposes of application for graduate or professional programs, licensure or certification, or employment, when required as a condition for application or acceptance. Please see below for additional information and conditions pertaining to the release of letter grades.

Additionally, the Committee on Academic Priorities intentionally and explicitly determined that no alternate GPA would be calculated. Calculating an official term and/or cumulative GPA, whether on the official transcript or a separate letter carrying the college seal, would undermine the principle that the disruption of the spring 2020 semester should not have an adverse effect on students’ GPAs. It would privilege students who were able to focus on their course work and disadvantage students who may not have been able to maintain the quality of their academic work for reasons beyond their control.

As Provost and Dean of the Faculty Michael Thurston stated in his March 12 email announcement of the policy, “I understand that this will be disappointing for some. This unusual moment requires that we take unusual steps.” Thus, no exceptions will be made to the policy, and neither the Committee on Academic Priorities nor the Administrative Board will review petitions related to it.

Additional Information and Conditions

  • Students must submit a signed request for a letter of spring 2020 grades, which is required legally for the release of confidential information.
  • The letter will provide a listing of all courses for which the student received grades in the spring 2020 semester; a student may not request to have only a subset of graded courses disclosed.
  • Official letters will be sent to approved third parties only (educational institutions, licensing/certifying agencies, employers). Students must provide a complete institutional or business mailing address, including the name and title of the intended recipient. Please note that letters will not be emailed.
  • Student may request a letter to accompany an official hardcopy transcript, with the understanding that it may increase transcript processing time. Letters cannot be included with electronic transcripts requested through the National Student Clearinghouse, however.
  • Students will receive an unofficial copy the first time a letter is sent to a third party but will not receive a copy for each instance a letter sent. Please note that letters will not be emailed.
  • Because of limited registrar’s office staffing and mail services availability during this period of working remotely, there may be delays. Students should allow at least two weeks for processing, plus additional time for mailing.
  • The Office of the Registrar is not authorized to make exceptions to the above requirements.


Replacement Diplomas

The registrar's office cannot produce copies of diplomas. The only copy of the diploma that exists is the original document that is distributed to the student at Commencement.

If your diploma has been lost or destroyed, or you have changed your name, you may order a replacement by making a formal request in writing. Please note that replacement diplomas are nearly identical to the original diploma except that they are signed by the current president of the college.

Please include the following information in your request:

  1. Name while in attendance
  2. Name* as it should appear on the diploma
    *Name changes from those on the original diploma may require additional documentation
  3. Reason why you are requesting a replacement
  4. Telephone number and/or email address where you can be reached
  5. The address to which the diploma should be mailed
  6. Signature

Enclose a check or money order for $50 payable to Smith College. Please allow 6-8 weeks from delivery from the time that we receive the request and check. If you have any additional questions, email the Registrar’s Office at registrar@smith.edu

Official translation of the diploma from Latin to English can be obtained by contacting registrar@smith.edu

Translation of the Diploma from Latin


Study Away Transcripts

If you are submitting a transcript to report credit earned elsewhere for study in the United States, be sure that you have submitted a transfer credit application form.

Send to:

Office of the Registrar
College Hall 102
Smith College
Northampton MA 01063

registrar@smith.edu

We accept transcripts in unopened, sealed envelopes or sent by secure electronic transcript providers. Hand delivered transcripts are not accepted if opened.

Transcripts for credit earned abroad should be sent to the Office for International Study.


Five College Interchange

Smith is the school of record for your Five College courses, and your Five College courses and grades appear on your Smith transcript. Transcripts are not provided by the other schools for coursework done there as part of the Five College Interchange.