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Transcripts & Enrollment Verification

Smith College School for Social Work

The School for Social Work maintains all records for M.S.W. and Ph.D. social work students and graduates.  For more information, please visit the School for Social Work website.

The Office of the Registrar maintains the permanent academic records for students enrolled in undergraduate and graduate programs, excluding the School for Social Work.

Family Educational Right to Privacy Act of 1974

In accordance with the Family Educational Rights and Privacy Act of 1974, Smith College will not release a student's transcript to a third party (including parents) without the prior written consent of the student. For more information, see Privacy of Records/FERPA.


Smith Transcripts

Transcript requests are generally processed within two to three days of receipt. During busy periods (beginning & end of term, registration, and holiday breaks) paper transcripts may require up to 10 business days to process, in addition to mail transport time. We assume no responsibility for transcripts not requested in time or incomplete requests that cause mailing delays.

Official copies of transcripts may be withheld based on outstanding financial or other obligations to the college.

The registrar's office does not issue unofficial transcripts. Currently enrolled students can view their unofficial transcripts through BannerWeb.

Requesting Transcripts

In Person

Paper transcript request forms are available at the Office of the Registrar, 102 College Hall.

Online

Download and print the transcript request form. Fill out the form completely, sign it and submit by mail, fax, or email. This form must be signed as it will not processed without a signature. At this time we do not accept electronic signatures.

Electronic transcripts are not available.

Students from the Class of 1995 or later who still have their 99# and PIN can log into BannerWeb to request paper transcripts. If you do not have access to BannerWeb please use the transcript request form.

Please note: Ordering through BannerWeb is not the same as ordering electronic transcripts. BannerWeb is for paper copies only.

Electronic Transcript Option (Fee Required)

Smith College has implemented an online electronic delivery service with Credentials eScrip-Safe. Transcripts ordered through Transcripts on Demand are delivered electronically through a secure network. At this time the service is available only to current students and to students who attended or who entered Smith in September 1991 or later AND who graduated in 1995 or later. Please do not order paper transcripts through this method.

  1. Go to: https://iwantmytranscript.com/smith and create a user account.
  2. Complete the consent form and return it to Scrip-Safe as directed. You must complete this form before your first request can be processed. This form remains on file with Scrip-Safe for future orders.
  3. Follow the Transcripts on Demand instructions and a confirmation page will appear once your request is submitted.

Current students can request paper copies of their official transcripts through BannerWeb via the portal. You network username and password are required.

Please note: Ordering through BannerWeb is not the same as ordering electronic transcripts. BannerWeb is for paper copies only.

Electronic Transcript Option (Fee Required)

Smith College has implemented an online electronic delivery service with Credentials eScrip-Safe. Transcripts ordered through Transcripts on Demand are delivered electronically through a secure network. At this time the service is available only to current students and to students who attended or entered Smith in September 1991 or later AND who graduated in 1995 or later. Please do not order paper transcripts through this method.

  1. Go to: https://iwantmytranscript.com/smith and create a user account.
  2. Complete the consent form and return it to Scrip-Safe as directed. You must complete this form before your first request can be processed. This form remains on file with Scrip-Safe for future orders.
  3. Follow the Transcripts on Demand instructions and a confirmation page will appear once your request is submitted.

Enrollment Verification

Current students may print enrollment verification through BannerWeb:

  1. Log in to BannerWeb
  2. Select "Student and Financial Aid Information"
  3. Select "Student Records Menu"
  4. Select "View/print Enrollment Verification" and follow the instructions.

Outside agencies needing to verify enrollment and degrees should contact the National Student Clearinghouse:

E-mail: degreeverify@studentclearinghouse.org
Phone: 703-742-4200
Fax: 703-742-4239

National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171

VA Enrollment Certification

Smith College is proud to support its students and family who have answered the call to duty and served our nation. Our offices of the Registrar and Student Financial Services work closely together to assist students in receiving VA educational benefits. If you are eligible for VA educational benefits, please complete the form below. If you have additional questions, you may email us at: registrar@smith.edu


Replacement Diplomas

The registrar's office cannot produce copies of diplomas. The only copy of the diploma that exists is the original document that is distributed to the student at Commencement.

If your diploma has been lost or destroyed, you may order a replacement by making a formal request in writing. Please note that replacement diplomas are nearly identical to the original diploma except that they are signed by the current president of the college.

Please include the following information in your request:

  1. Name while in attendance
  2. Name* as it should appear on the diploma
    *Name changes from those on the original diploma may require additional documentation
  3. Reason why you are requesting a replacement
  4. Telephone number and/or email address where you can be reached
  5. The address to which the diploma should be mailed
  6. Signature

Enclose a check or money order for $50 payable to Smith College. Please allow 6-8 weeks from delivery from the time that we receive the request and check. If you have any additional questions, email the Registrar’s Office at registrar@smith.edu


Study Away Transcripts

If you are submitting a transcript to report credit earned elsewhere for study in the United States, be sure that you have submitted a petition to transfer credits form that lists your courses.

Send to:

Office of the Registrar
College Hall 102
Smith College
Northampton MA 01063

registrar@smith.edu

We accept transcripts in unopened, sealed envelopes or sent by secure electronic transcript providers. Hand delivered transcripts are not accepted if opened.

Transcripts for credit earned abroad should be sent to the Office for International Study.


Five College Interchange

Smith is the school of record for your Five College courses, and your Five College courses and grades appear on your Smith transcript. Transcripts are not provided by the other schools for coursework done there as part of the Five College Interchange.