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Documentation Standards

Proper medical documentation and educational assessment is essential to understanding the functional challenges that students are experiencing and must be submitted in order to receive accommodations. If you are a new student, we advise updating and gathering relevant documentation during the spring of your senior year in high school so that you can meet the June 1 deadline. Contact our office if you have questions about what is needed. You can also feel free to stop into our office before your information has arrived.

It is your responsibility to obtain and supply the college with all necessary disability information. If needed, we can assist you in finding local providers or clinicians who can do psychoeducational testing. Clear, comprehensive and current documentation must be submitted with sufficient time for it to be reviewed and for any necessary accommodations to be arranged. Insufficient information that does not follow our guidelines may result in delays in receiving accommodations. If you have documentation already, please bring it with you to your first meeting with us or have it sent from your providers.

Documentation Sources

Documentation about a disability may come from different sources but begins with the individual's own report and is supplemented by medical information from clinical providers, educational evaluations, faculty observations or from other support systems that can shed light on the challenges that need to be addressed. This documentation helps our office use its expertise and experience to determine the type of accommodations and services needed.

ODS does not have access to information you provided to Counseling Services or Health Services. You must make a formal request and sign a release in order for them to send it to us.

We Can Help

If you have any questions about whether the information you or your clinicians are providing is sufficient, please contact us. If you do not have a provider or this is a new area of concern, you are more than welcome to meet with the disability services director to get things started.

The disability coordinator for academic access is also available to review existing documentation related to learning challenges, evaluate the need for further testing, help inform the process of determining necessary accommodations and advise about the appropriateness of other campus and community-based supports.