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Event Planning


Events Management Office

51 College Lane
Northampton, MA 01063

Phone: 413-585-2669
Fax: 413-585-6990

The Events Management Office is located at the intersection of College Lane and Green Street, overlooking Paradise Pond.

Student addressing an audience in Scott Gym


The Smith College Events Management Office (EMO) works with Smith faculty and staff and external organizations to plan and execute high-quality, successful events on and off campus. Whether you’re planning a small wedding or a major conference, we’re here to consult with you on your proposed event and dates, conduct an initial review, and offer ideas and recommendations. We can supply event and budget checklists, floor plans, a planning template and logistical advice to meet a wide variety of needs.

Planning Your Virtual Events

See our guidelines for scheduling virtual meetings and other events by reserving a new “location” in 25Live called Virtual Event. Learn more on our Forms & Resources page.

Assistive Listening Devices

Assistive listening devices must be made available in any space that requires amplification. Please review the guidelines below.

Plan an Event

The Events Management Office (EMO) assists faculty and staff and external constituents in the event planning process, including space reservation, set-up, and resource and service requests. We oversee annual Smith events such as Central Check-In, Opening Convocation, Rally Day and Commencement.

The EMO will:

  • consult on large internal (Smith) events, conferences, receptions, lectures
  • provide guidance to faculty and staff in using the 25Live scheduling software
  • answer questions about resources/services needed for an event
  • assist an external organization in planning an event
  • assist with sponsoring an event with an external organization

Get Started

The steps required for planning an event are different for Smith faculty and staff and external organizations and individuals.

Student Events

Students who wish to plan an event must contact the Office of Student Engagement.


Name Title Phone
Andrea Fernandes Director of Events Management 413-585-2630
Jessica Masiero Associate Director of Events Management 413-585-2163
Steve Campbell Assistant Director of Events Operations 413-585-2407
Kathy San Antonio Events & Scheduling Systems Administrator    413-585-2162
Chris Shea Events Coordinator 413-585-2179
Rhonda Davis Summer and External Events Manager 413-585-3736
Emily McNally Conference Center Manager 413-585-6977