Working With Us

The Webteam has established a series of guidelines and processes to support a manageable collaborative process.

Process

Strategic planning for new and existing content

Drupal training and support for in-department content editors

Content edits and changes for offices without a trained Drupal resource


Strategic Planning for New and Existing Content (header)

  1. Identify the audience for your content
  2. Document the goals of that content
  3. Review existing content for duplication
  4. Draft your content in a Google Doc, ignoring layout or visual presentation
  5. Contact webteam@smith.edu with this information, and the draft conten

We will review the request and collaborate with you on how to integrate this new or changed content.


Drupal Training and Support for In-Department (header)

  1. Contact webteam@smith.edu to setup a time for a training
  2. Before the training appointment, review the Drupal User Guide [link]

Introductory Drupal training takes about 30 minutes. Topics include:

  • logging in to Drupal
  • a general overview of the Drupal interface
  • finding and editing existing content

The webteam will attempt to incorporate the pages you will be editing into the training. Once you have completed training, you will be able to perform content editing and updates on your own.

Some important caveats:

  • We do not train student workers or temporary staff
  • The webteam is responsible for uploading images and files
  • Creating or removing pages, and editing menus is also the responsibility of the webteam


Content Edits and Changes for Offices Without a Trained Drupal Resource

  1. Prepare an email request to webteam@smith.edu
  2. If you have significant content, prepare final content before submitting the request

Include the following information in your email request:

  • The URL(s) of the page(s) you wish to edit:
  • The specific content on the page you wish to edit:
    • “The Webteam has established a series of steps to support a manageable collaborative process.”
  • The updated content:
    • “The Webteam has established a series of guidelines and processes to support a manageable collaborative process.”

If the content is sufficiently long, prepare the new final content in a Google Doc shared with the webteam or attached in the request email.

If images are required, include the source image at the highest resolution possible, along with any digital copyright information. Review our Accessibility Guidelines for images [link to accessibility].

If a video is required, the video must be hosted on YouTube or Vimeo before you submit your request. Include a YouTube or Vimeo link in your request. The video must comply with Accessibility requirements [link to accessibility].