Formats

Letter Format

A full block style (all lines flush left, with a ragged right margin) is the approved text format for college correspondence. Begin your letter 2.5 inches from the top of the page, to line up with the yellow line provided in the left margin. The left margin of your letter should line up with the “S” in the Smith College wordmark, or 1.5 inches from the left edge of the page. For best appearance, allow one inch margins at the right edge and the bottom of the page.

Business Cards

Business cards are printed on Cougar Opaque White Vellum cover. They contain the college logo and wordmark and your name, title, department, campus address and phone. Business cards have been formatted to allow for fax numbers and email addresses as well.

The typeface used for the name and other information is ITC Garamond; the name of the individual is set in Garamond Book, and the rest of the information is set in Garamond Light. Neither should be set in boldface. The correct size for the name and title is 9-point type on 10-point leading; the correct size for the remainder of the information is 8-point type on 8-point leading.

Stationery

Smith College policy requires all offices and departments to use the standard stationery formats available from the purchasing office. The office or department name, location, telephone and fax numbers are generally included. If there is a format question about your specific needs, please contact the Office of College Relations.

The approved paper stock for college stationery is Cougar Opaque White Vellum. The typeface used for the address and other information is ITC Garamond; the office or department name is set in Garamond Book, and the rest of the information is set in Garamond Light. Neither should be set in boldface. The correct size is 9-point type on 10-point leading.

A typing guide and a form showing the layout of the stationery are available in portable document format. 

Memoranda

Memorandum forms that incorporate the visual identity have been developed and are available from Central Services in both single-sheet and padded forms. Single-sheet forms can be loaded into printers and used just as any other paper. The form is available in portable document format; a Microsoft Word template is also available.

Memoranda form (PDF)

Memoranda form (Word)

Fax Cover Sheets

Fax cover sheets that incorporate the visual identity have been developed; the form is available in portable document format; a Microsoft Word template is also available.

Fax cover sheet (PDF)

Fax cover sheet (Word)