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SAVING COPIES OF YOUR GOOGLE DRIVE AND BOX FILES

If you are leaving Smith, note that you will be unable to access any files you stored in your Smith Google Drive or Box account once your Smith network account is disabled. To save a copy of those files, you must download them to your personal computer or a jump drive while your Smith account is still active.

Even if you currently use Google Drive Sync or Box Sync to access your files, you must still download your files to your own computer or a jump drive if you wish to take them with you. That's because your sync folders point to your Smith Drive or Box account, so they will all be empty once your account is disabled.

Saving files stored on Google Drive
Saving files stored on Box



Saving Files
Stored on Google Drive

Learn how to manually download a single file, mulitiple files or folders to your computer's hard drive. Your Lynda.com (online learning) has a "Google Drive Essential Training". Chapter 2. Working with Files on Google Drive, Downloading Files and Folders. or Google Support, click here for their instructions.

Note: When you select multiple files and or folders, they will be compressed into a .zip file. The files will be converted according to the type of file extension they currently have. The maximum download file size is 2 GB, so if you have large files, you may have to create several download .zip files. The file will be download to your Downloads folder.

Opening a .Zip File

  • Windows: Windows 7 and 8 computers come with a built in Extract feature:

    1. Locate the .zip file in your Downloads folder.

    2. Right-click on the file, then choose Extract from the menu.

    3. Alternatively, you can right-click on the file, choose Open With, and click the name of any un-zip program you have installed.

  • Macintosh: Macs comes with a built-in file compression utility that can also unzip files. Just double-click on the zip file and the contents will be unzipped into the same folder.


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Saving Files Stored on Box

Chrome is the preferred browser for downloading from Box.

  1. To download a single file, click the little box with the down-arrow and select Download. This will start the download process.

  2. To download multiple files or folders, check the box on the right side of each file or folder.

  3. When you have selected all applicable files, scroll to the top of the file display area and click the down-arrow as shown below.



  4. A pop-up window will appear asking you to confirm your download of the selected files. Click Okay to launch the download. It may take a while to download multiple files because they are encrypted.

  5. When multiple files and folders are downloaded, they are saved as a .zip file. See Opening a .zip file above.

For additional help, click the Gear then select Help. On the left hand side click "Managing Your Files", then Uploading and Download Files.



 

 


Copyright © 2014 Smith College Information Technology Services  |  Stoddard Hall 11  |  Northampton, MA 01063
413.585.4487  |  Questions or comments?  Send us email
 |  Last updated July 9, 2014

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