Issue accurate and timely financial information

Issue timely and accurate payment to employees, vendors and other service providers of the college

Improve the operations of the Office of the Controller by taking advantage of enhanced technology as it becomes available.

Continue to enhance internal operations by the adoption and implementation of best practices, policies and procedures.

Fall 2011 Newsletter Available

For information regarding policy changes and other updates, please refer to our Fall 2011 Newsletter
Fall 2011 Newsletter

Transition of Casual & Smith Summer Students to WTE
In a continuing effort to identify and implement cost-saving initiatives across campus, the Controller’s Office and the Office of Human Resources are initiating a transition to move casual employees, including Smith students working during the summer, to Web Time Entry. (more..)

For information on hiring a casual employee or a returning Smith student for the summer, click on one of the links below.

Hire a casual employee

Hire a returning Smith student for the summer

Procurement Card Reallocation of Charges

Effective immediately you may now re-allocate procurement card expenses on-line in a new Banner module.  You will no longer need to prepare journal entries and submit the necessary paperwork to the controller’s office.  You can now go on-line in Banner and make the index/ fund/ org/ account/ activity/ location changes yourself, even splitting a transaction among multiple lines. 

Online instructions are at http://www.smith.edu/purchasing/pcard/ 
click on: Pcard Transaction Maintenance Instructions (FAAINVT)

Procurement Card Record Keeping Changes

Effective July 1, 2010 the Controller's office will become the designated official Custodian of Credit card records. Cardholders will have thirty days from the date of the monthly statement to send the original monthly statement, with original documentation attached, to the Controller's office. The cardholder and supervisor must both sign and date the statement, indicating review and approval.

The signed, original reports should be sent to the Controller's office, College Hall 204 within thirty days. To view the official announcement for this change please click here.

Update on the use of Postage, Printing and Copying Account Codes

Direct Deposit and Electronic Distribution of Pay Stubs

For the latest information of Smith College Electronic Payroll Initiative please visit the Electronic Payroll information page.