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BYLAWS TO THE STUDENT GOVERNMENT ASSOCIATION CONSTITUTION

Articles XI - XIV

Article XI. The Rules Committee

SECTION 1. MEMBERS

  1. The chair;
    1. The student shall be the Parliamentarian of senate. [See Article II]
    2. The student shall only vote in the event of a tie.
  2. Six members;
    1. A secretary shall be elected from among the membership.
      1. The student shall record and publish the minutes.
      2.  Minutes which discuss specific matters of legislation, guidelines, bylaws and amendments shall be distributed to the appropriate committees.
      3. All minutes shall be available on the SGA webpage.
    2. Two members shall be elected through and from senate in the fall.
    3. Three members shall be chosen from the cabinet in the fall.
    4. The SGA Vice Chair of Chartering.

SECTION 2. DUTIES AND POWERS

  1. To read and review all legislation, guidelines, bylaws and amendments prior to a vote in the senate.
    1. To check for consistency with the constitution, bylaws, and other pieces of legislation.
    2. To consider the implications when reviewing the document(s).
    3. To make recommendations based upon the findings of the committee.
  2. To work with the appropriate committee or group of students on proposed legislation.
    1. To meet bimonthly or as needed.
    2. They shall not have the authority to prevent legislation from being presented to and voted upon by senate or the student body.

ARTICLE XII. The Social Justice & Equity Committee

SECTION 1. PURPOSE

  1. As the Social Justice and Equity Committee, our purpose is to support marginalized folks by promoting equity and combating systemic oppression through education in houses and on Smith College campus. Although we work primarily with students, we want to name our support for all people associated with Smith, including but not limited to: workers, staff, and faculty. Our aim is to achieve this through supporting the efforts of groups and individuals organizing around issues of justice, and educate the campus through workshops, speakers, and various kinds of programmingder of the semester.
  2. To serve as a link and resource for students and organizations interested in diversity and social justice issues.
  3. To raise issues of diversity and social justice among the student body.
  4. To promote awareness in the student body through new initiatives.
  5. To promote awareness of systematic discrimination in the student body, and actively work to understand and dismantle discrimination.
  6. To provide the student body with educational resources, and host conversations relating to, systematic discrimination throughout the college.
  7. To respond to prominent acts of discrimination that occur locally and on campus.

SECTION 2. MEMBERS

  1. Executive Board Members
    1. The Chair of the Social Justice and Equity Committee;
      1. The Chair shall be a rising junior or senior, elected in the spring all-college election for a term of one year and subject to reelection.
      2. The Chair must have been on the Committee for a minimum of one year, prior to their election.
      3. The term for Chair shall begin at the cabinet meeting following the student’s election. The term shall end at the cabinet meeting following the election of the Chair’s successor. The student shall be available for counsel to the succeeding Chair for the remainder of the academic year.
      4. The Chair will sit on Senate and optionally participate in Student Government Association cabinet in a voting capacity.
      5. The chair will plan and lead weekly eBoard meetings, in partnership with the Vice-Chair and Secretary.
      6. The chair will plan and lead monthly General Body meetings, in partnership with all eBoard members.
      7. The Chair will attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments.
      8. The Chair shall supervise the operational finances of the Social Justice and Equity Committee.
        akers, and various kinds of programmingder of the semester.
      9. The Chair shall be responsible for maintaining regular communications between the Office of Inclusion Diversity and Equity.
      10. The Chair shall represent the student body on current administrative diversity and social justice committees.
      11. At the beginning of the fall semester, the Chair (with the assistance of the Vice-Chair) is responsible for conducting a needs assessment of the diversity and social justice organizations. The Chair may determine the structure of the assessment, but the document produced must guide the diversity initiatives for the year.
      12. At the end of the term of the Chair, the Chair and the Committee must collaborate to produce a detailed history of the term. This history must be passed on to the next Chair, and preserved in the college archives.
      13. The Chair is responsible for collaborating with the Office of Inclusion, Equity and Diversity to train the Social Justice and Equity representatives of every house prior to the start of the fall semester.
      14. The Chair shall be responsible for creating and publicizing methods of receiving diversity and social justice-related requests and recommendations from the student body and student organizations and directing questions to the appropriate student or administrative body for action.
      15. Requests and recommendations may be expressed to the Chair through email, office hours, and student forums.
      16. Requests and recommendations may also be made through other members of the committee.
      17. The Chair shall be responsible for organizing a forum for the student body to express views regarding the state of the college with respect to diversity and social justice issues at least once per academic year.
      18. The Chair shall continue to monitor the progress in administrative changes in response to the 2002 agreements between the Smith Grassroots Organizing Group and the administration of the college, as well as the progress in administrative response to the Student Demands developed beginning in spring of 2012.
      19. In the event that the office of Chair of the Social Justice and Equity Committee is vacated, it shall be filled for the remainder of the term by the Vice-Chair of the Social Justice and Equity Committee, pending a simple majority vote by the membership.
      20. Should the Vice-Chair fail to be confirmed, the office may be filled by a member of the Social Justice and Equity Committee who shall be self-nominated and elected by a simple majority of its membership. The student must have been a Social Justice and Equity Representative for at least one full semester and must have attended Smith College for at least two semesters.
      21. The chair shall attend the weekly senate meetings as a voting member.
      22. Conduct regular check-ins to with the SGA Liaison, ResLife Liaison, Org Liaison, Social Media Coordinator, Secretary, Historian, and any other positions involving relationships between SJE and external individuals and organizations, in order to provide support and hold them accountable.
        1. The Chair must meet individually with each of the above leaders at least twice per semester (one in the beginning to set goals, once at the end to evaluate success)
        2. The Chair must keep records of each meeting to refer back to in future meetings
    2. The Vice-Chair of the Social Justice and Equity Committee;
      1. The Vice-Chair shall be elected from within the body of the outgoing Social Justice and Equity Committee at the first meeting following the SGA elections each spring and may be of any class year.
      2. The term for Vice-Chair shall begin following the last meeting of spring semester. The term shall end at the final meeting of spring semester. The outgoing Vice-Chair should provide the successor with guidance and best practices.
      3. The Vice-Chair shall assist the Chair with executive functions as directed by the Chair.
      4. The Vice-Chair shall aid communications between students, orgs, and the administration, and the Chair and Secretary of the Social Justice and Equity Committee.
      5. The Vice-Chair shall directly oversee and aid in the development of events put on by the Social Justice and Equity Committee.
      6. The Vice-Chair shall conduct meetings in the absence of the Chair.
      7. In the event that the office of Vice-Chair of the Social Justice and Equity Committee is vacated, it shall be filled for the remainder of the term by a member of the Social Justice and Equity Committee who shall be self-nominated and elected by a simple majority of its membership. The student must have been a Social Justice and Equity Representative for at least one full semester and must have attended Smith College for at least two semesters.
      8. Conduct regular check-ins to with MiniTeam Coordinators, subcommittee leaders, and any other point people for internal affairs, in order to provide support and hold them accountable.
        1. The vice-chair must meet individually with each of the above leaders (subcommittee leaders at the Vice-Chair’s discretion) at least twice per semester (one in the beginning to set goals, once at the end to evaluate success)
        2. The vice-chair must keep records of each meeting to refer back to in future meetings
        3. The vice-chair should check-in informally weekly (can be done through weekly eboard meetings)
      9. The vice-chair shall coordinate internal affairs of the committee, including but not limited to retreats, bonding and community building events, and skill development/workshops for Reps.
      10. The vice-chair shall transition new members into their role on the committee, (including but not limited to) by assigning them to MiniTeams and connecting them to their MiniTeam Coordinator; adding them to the email list; communicating meeting times to them.
      11. The vice-chair shall plan and lead weekly eBoard meetings, in partnership with the Chair and Secretary.
      12. The vice-chair shall attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments.
    3. The Secretary of the Social Justice and Equity Committee;
      1. The Secretary shall be elected from within the body of outgoing Social Justice and Equity Committee at the first meeting following the SGA elections each spring and may be of any class year.
      2. The term for the Secretary shall begin following the last meeting of spring semester. The term shall end at the final meeting of spring semester. The secretary should provide the successor with guidance and best practices.
      3. The Secretary shall take notes at each meeting of the Social Justice and Equity Committee and shall be responsible for maintaining these notes in a manner that they may be passed down to the succeeding committee, as well as distribute the notes to the entire committee.
      4. The Secretary shall be responsible for keeping attendance at all meetings called by the Chair, and notifying representatives if they are in danger of impeachment on account of their absences.
      5. The Secretary shall be responsible for the committee’s publicity.
      6. The Secretary may choose to publish Social Justice and Equity Committee news and publicize events through a newsletter or other means.
      7. In the event that the office of Secretary of the Social Justice and Equity Committee is vacated, it shall be filled for the remainder of the term by a member of the Social Justice and Equity Committee who shall be self-nominated and elected by a simple majority of its membership. The student must have been a Social Justice and Equity Representative for at least one full semester and must have attended Smith College for at least two semesters.
      8. Plan and lead weekly eBoard meetings, in partnership with the Chair and Vice-Chair.
      9. Attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments.
      10. Set the agenda for eBoard and monthly general body meetings.
      11. Work with MiniTeam Coordinators to clarify agendas for MiniTeam weekly meetings.
    4. MiniTeam Coordinators
      1. Organize and lead weekly MiniTeam meetings; create an agenda for each meeting
        1. submit this agenda to Secretary before the meeting takes place
        2. check in with Secretary if MiniTeam Coordinator decides that the group should not meet in person during any given week
      2. Take notes or delegate note-taking to a MiniTeam member and submit them to the Secretary (as detailed as possible, while respecting confidentiality within the MiniTeam - these notes will be made available to the committee at large)
      3. Use meetings to (including but not limited to): discuss house and group events; provide MiniTeam members with support in planning events and responding to conflict; provide MiniTeam members with a space to debrief events and conflicts; time to plan or practice events as a MiniTeam; continue to develop members’ SJE skills.
      4. Work to build MiniTeam community, inside and outside of meetings
      5. Offer ongoing support to MiniTeam members as needed
      6. Conduct regular check-ins with MiniTeam members in order to provide support and hold them accountable
        1. must meet individually with each person (or house team) at least twice per semester (once in the beginning to set goals, once at the end to evaluate success)
        2. keep records of each meeting to refer back to in future meetings
      7. Work with MiniTeam members to hold them accountable for attending meetings and keeping any commitments they take on
      8. Attend weekly eBoard meetings, weekly miniteam meetings and monthly general body meetings, as well as any meetings required for other SJE commitments
    5. Reslife Liaison
      1. Attend weekly ResLife Social Justice Committee Meetings
      2. Begin to facilitate joint projects or mutual support between SJE and the ResLife Social Justice Committee
      3. Report back to eBoard on relevant information from Cabinet
      4. Attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments
    6. Org Liaison
      1. Reach out to the eBoard of organizations doing social justice work on campus to offer SJE resources and support
      2. Being the point person for handling requests from orgs on campus requesting SJE support
      3. Attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments
    7. Historian
      1. Record information on events, projects, and structures of SJE each semester
      2. Compile a binder of SJE resources, notes from meetings or events, and any other information that could be useful to future SJE Reps
      3. Store and refer back to previous SJE binders
      4. Act as a resource to people seeking information on past years of SJE
      5. Bring knowledge of SJE history into discussions as relevant
      6. Attend weekly eBoard meetings as needed, monthly general body meetings always, as well as any meetings required for other SJE commitments
    8. Social Media Coordinator
      1. Run and update the SJE Facebook page to spread news about events and publicize the committee
      2. Create and maintain an SJE presence on other forms of social media as you choose to
      3. Provide information and work with subcommittees interested in using social media for projects
      4. (optional) Attend weekly eBoard meetings if they are asked or if they elect to.
        (required) Attend monthly general body meetings, as well as any meetings required for other SJE commitments
  2. General Members: The House Representatives of the Social Justice and Equity Committee (“SJE Reps”);
    1. Social Justice and Equity Representatives must be elected to the Committee through house elections in the Spring semester;
      1. Each house shall have at least one Social Justice and Equity Representative; houses with over 70 residents are encouraged to elect two representatives.
      2. If a Representative is going abroad for the Spring semester of the following year, a new Representative must be elected at the end of the Fall semester of that year.
      3. Representatives must have attended Smith for at least one semester.
      4. The term for Social Justice and Equity Representatives shall begin after the conclusion of the spring semester. The term shall end at the conclusion of the following spring semester.
      5. Responsibilities of house Social Justice and Equity Representatives include:
        1. Acting as liaisons between the Committee and their house communities; bringing information and materials from the Committee to their houses as well as bringing house questions, concerns, and issues to the Committee’s attention.
        2. Sitting on their House Councils to contribute a social justice perspective to house decisions and event planning.
        3. Participating in one or more Committee working groups at all times; if the working group they are a part of finishes its work or terminates for other reasons, representatives are responsible for finding or creating another working group to be a part of.
        4. Participating in their assigned MiniTeam and attend weekly MiniTeam Meetings
        5. Attend monthly General Body Meeting
    2. Social Justice and Equity Representatives shall be eligible for impeachment after three unexcused absences from mini-team meetings per semester, or by a house impeachment as described in their House Constitution.
    3. After three unexcused absences from mini-team meetings or two unexcused absences from General Body Meetings, the Representative must meet with the board to discuss absences and create a plan for future attendance and their position and an SJE Representative. An absence can be excused in the case of disability, religious observance, personal emergency, or a conflict in employment; representatives should give the board 24 hour advance notice if possible.
    4. In the event that a Social Justice and Equity Representative is impeached or resigns, that house shall elect another Social Justice and Equity Representative as soon as possible.
  3. Additional members elected through diversity and social justice-related organizations on campus.

ARTICLE XIII. The College Sustainability Committee

SECTION 1. MEMBERS

  1. The chair of the Sustainability Committee;
    1. The chair shall be a rising sophomore, junior, or senior, elected in the spring all-college election for a term of one year and subject to re-election.  If the position is not filled at the start of the fall, then the chair shall be chosen in the fall all-college election.
    2. The term for chair shall begin at the cabinet meeting following the student’s election.  The term shall end at the cabinet meeting following the election of the chair’s successor.  The student shall be available for counsel to the succeeding chair for the reminder of the academic year.
    3. The chair shall sit on cabinet.
    4. The chair shall sit on senate as a voting member.
    5. The chair shall not sit on House Council as a Sustainability Representative.
    6. The chair shall call, create and agenda for, and preside over all meetings of the Sustainability Committee.
    7. The chair shall be responsible for maintaining regular communications between all administrative staff that work on environmental sustainability at Smith.
    8. At the start of each semester, the chair shall call a meeting with the Sustainability Committee to create open channels of communication and to outline semester goals to foster sustainability awareness.
    9. The chair shall be responsible for receiving sustainability-related requests and recommendations from the student body and student organizations directing questions to the appropriate student or administrative body for action.
    10. The chair shall continue to monitor the progress in administrative changes towards making Smith College a more sustainable campus.
    11. In the event that the office of chair of the Sustainability Committee is vacated, the vice-president of the Sustainability Committee shall fill it.
  2. The vice-chair;
    1. The student shall be a member of the Sustainability Committee, elected in the fall from the committee’s membership for a term of one year.
    2. In the event that the office of vice-chair of the Sustainability Committee is vacated, another committee member, who shall be self-nominated and elected by a simple majority of the Sustainability Committee, shall fill it.
  3. The secretary;
    1. The student shall be a member of the Sustainability Committee, elected in the fall from the committee’s membership for a term of one year.
    2. The student shall be responsible for all correspondence and minutes from the Sustainability Committee
  4. The members of the Sustainability Committee;
    1. Members of the Sustainability Committee shall be selected from the organizations that address sustainability.
    2. Members may also join the committee if they have been elected as a Senator of their area.
    3. The committee chair may select up to three at large members.
    4. Members shall sit on meetings, no less than two times each month, called by the committee chair.
    5. Members shall be an active liaison, with their respective organizations and Senate, to campus-wide sustainability related events and challenges.
    6. Members shall creatively promote sustainability and awareness in their organizations and the Senate, respectively. 

Article XIV. Student Life Committee

SECTION 1. MEMBERS

The Student Life Committee shall consist of;

  1. The chair;
    1. The student shall be elected in the spring all-college election for a term of one year. The student shall have been a member of the Student Life Committee for at least one year prior to becoming chair.
    2. The student shall sit on senate as a non-voting member.
    3. The chair shall meet regularly with college administrators who oversee the code of conduct and other aspects of student life.
    4. The student shall set the agenda and preside over meetings of the Student Life Committee.
    5. In the event the office of chair of the Student Life Committee is vacated, it shall be filled by the vice-chair of the committee.
    6. In the event that no chair is elected in Spring campus-wide elections or the seat is vacated prior to fall elections, an interim chair shall be elected from within the committee’s membership to serve until a new chair is elected in campus-wide elections.
  2. The vice chair;
    1. The student shall be a member of the Student Life Committee, elected in the fall from the committee's membership for a term of one year.
    2. The vice chair shall attend administrative meetings with the chair and shall help advise the chair on the priorities and proceedings of the committee.
  3. The secretary;
    1. The student shall be responsible for all correspondence and minutes of the Curriculum Committee, and shall be responsible for ensuring records and documents related to the work of the committee are saved digitally for access by future committees.
  4. The chair of the House President’s Association
  5. An Ada Comstock Scholars' representative or appointee.
  6. One to three student Residence Life staff members shall be selected by the Office of Residence Life.  
  7. Up to three senators, elected by the senate.
  8. Three to five students shall be appointed in the spring by the Committee on Elections and Appointments for a term of one year
  9. One to three first year students shall be appointed in the fall by the Committee on Elections and Appointments for a term of one year
  10. Additional members may be appointed by the Committee on Elections and Appointments at the request of the chair.

SECTION 2. DUTIES AND POWERS OF THE STUDENT LIFE COMMITTEE

  1. To appoint committees, ad hoc or permanent, to investigate suggestions and implement programs regarding student life.
  2. To advocate for changes to the Code of Conduct.
  3. To keep the senate and campus at large informed about issues related to college policy and procedure.
  4. To act as a student voice and consultant in the administrative decision-making process.
  5. To help address concerns that may arise about jurisdiction related to the Student Government Association Grant of Powers.  
  6. The Committee shall conduct regular outreach efforts such as surveys or tabling to gather input and opinions from the student body to aid in agenda setting and decision making. The Committee shall be responsible for representing the opinions of the campus community at large, rather than relying solely on the opinions of its members.

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