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BYLAWS TO THE STUDENT GOVERNMENT ASSOCIATION CONSTITUTION

Articles X - XII

Article X. The Rules Committee

SECTION 1. MEMBERS

  1. The chair;
    1. The student shall be the Parliamentarian of senate. [See Article II]
    2. The student shall only vote in the event of a tie.
  2. Six members;
    1. A secretary shall be elected from among the membership.
      1. The student shall record and publish the minutes.
      2. Minutes which discuss specific matters of legislation, guidelines, bylaws and amendments shall be distributed to the appropriate committees.
      3. All minutes shall be available on the SGA webpage.
    2. Three members shall be elected through and from senate in the fall.
    3. Three members shall be chosen from the cabinet in the fall.

SECTION 2. DUTIES AND POWERS

  1. To read and review all legislation, guidelines, bylaws and amendments prior to a vote in the senate.
    1. To check for consistency with the constitution, bylaws, and other pieces of legislation.
    2. To consider the implications when reviewing the document(s).
    3. To make recommendations based upon the findings of the committee.
  2. To work with the appropriate committee or group of students on proposed legislation.
  3. To meet bimonthly or as needed.
  4. They shall not have the authority to prevent legislation from being presented to and voted upon by senate or the student body.

ARTICLE XI. The Social Justice & Equity Committee

SECTION 1. MEMBERS

  1. The chair of the Social Justice & Equity Committee;
    1. The chair shall be a rising junior or senior, elected in the spring all-college election for a term of one year and subject to re-election.
    2. The term for chair shall begin at the cabinet meeting following the student’s election. The term shall end at the cabinet meeting following the election of the chair’s successor. The student shall be available for counsel to the succeeding chair for the remainder of the academic year.
    3. The chair shall call, create an agenda for, and preside over all meetings of the Social Justice & Equity Committee.
    4. The chair shall supervise the operational finances of the Social Justice & Equity Committee.
    5. The chair shall be responsible for maintaining regular communications between the Office of Institutional Diversity and Equity and the student body.
    6. The chair shall represent the student body on current administrative diversity committees.
    7. At the beginning of the fall semester, the chair is responsible for conducting a needs assessment of the diversity and social justice organizations. The chair may determine the structure of the assessment, but the document produced must guide the initiatives for the year.
    8. At the end of the term of the chair, the Social Justice & Equity Committee must collaborate to produce a detailed history of the term. This history must be passed on to the next chair, and preserved in the college archives.
    9. At least once a semester, the chair is responsible for collaborating with the Social Justice & Equity Committee, administrative diversity committees, ot the Office of Institutional Diversity to train the Social Justice & Equity representatives of every house.
    10. The chair shall be responsible for creating and publicizing methods of receiving social justice & equity-related requests and recommendations from the student body and student organizations and directing questions to the appropriate student or administrative body for action.
      1. Requests and recommendations may be expressed to the chair through email, office hours, and student forums
      2. Requests and recommendations may also be made through other members of the committee.
    11. At least once a semester, the chair shall call a meeting between the Social Justice & Equity Committee and the chairs of the House Diversity Boards to create open channels of communication and to outline semester goals to foster diversity in Smith College communities.
    12. The chair shall be responsible for receiving social justice & equity-related requests and recommendations from the student body and student organizations and directing questions to the appropriate student or administrative body for action.
    13. At least once per academic year the chair shall be responsible for organizing a forum for the student-body to express views regarding the state of the college with respect to social justice, equity, and diversity issues.
    14. The chair shall continue to monitor the progress in administrative changes in response to the 2002 agreements between the Smith Grassroots Organizing Group and the administration of the college.
  2. The members of the Social Justice & Equity Committee;
    1. Social Justice & Equity representatives shall be elected to the committee;
      1. Through house elections
        1. Each house shall have at least one Social Justice & Equity representative.
      2. Through diversity-related organizations on campus
        1. “Diversity-related” organizations shall be self identified; the chair shall be responsible for inviting all organizations on campus to send a representative to the Social Justice & Equity Committee at the end of spring semester to serve on the committee the following year.
    2. The term for Social Justice & Equity Committee members shall begin after the conclusion of the spring semester. The term shall end at the conclusion of the following spring semester.
    3. Social Justice & Equity representative shall be expected to be present at all meetings called by the chair, and are eligible for impeachment after three unexcused absences per semester.
      1. If a house has multiple representatives, at least one representative from the house shall be required to be present at each meeting.
    4. In the event that a representative is impeached;
      1. If the representative impeached is a house diversity representative, the house shall elect another diversity representative as soon as possible.
      2. If the representative impeached is an organization liaison, the organization may choose to elect another liaison for the committee.
  3. The secretary of the Social Justice & Equity Committee;
    1. The secretary shall be elected within the body of the newly-elected members of the Social Justice & Equity Committee at the first meeting following the election each spring.
    2. The secretary may be of any class year.
    3. The term for the secretary shall begin at the first meeting following the student’s election. The term shall end at the meeting following the election of the student’s successor. The secretary shall be available for counsel to the successor for the remainder of the academic year.
    4. The secretary shall take notes at each meeting of the Social Justice & Equity Committee and shall be responsible for maintaining these notes in a manner that they may be passed down to the succeeding committee.
    5. The secretary shall be responsible for the committee’s publicity.
      1. The secretary may choose to publish Social Justice & Equity Committee news and publicize events through a newsletter or other means.
  4. The treasurer of the Social Justice & Equity Committee;
    1. The treasurer shall be elected within the body of the newly-elected members of the Social Justice & Equity Committee at the first meeting following the election each spring.
    2. The term for the treasurer shall begin at the first meeting following the student’s election. The term shall end at the meeting following the election of the student’s successor. The secretary shall be available for counsel to the successor for the remainder of the academic year.
    3. The treasurer shall supervise the operational finances of the Social Justice & Equity Committee.
    4. The treasurer shall prepare the budget for the following year.
    5. The treasurer shall bring to the Social Justice & Equity Committee for deliberation all student applications for funding of events and coordinate allocations of funds to organizations and students.

SECTION 2. DUTIES & POWERS

  1. To serve as a link and resource for students and organizations interested in social justice and equity
  2. To raise issues diversity among the student body
  3. To promote awareness in the student body through new initiatives
  4. To promote awareness of systematic discrimination in the student body, and actively work to understand and dismantle discrimination.

ARTICLE XII. The College Sustainability Committee

SECTION 1. MEMBERS

  1. The chair of the Sustainability Committee;
    1. The chair shall be a rising junior or senior, elected in the spring all-college election for a term of one year and subject to re-election.  If the position is not filled at the start of the fall, then the chair shall be chosen in the fall all-college election.
    2. The chair shall be a member of the Sustainability Committee for one year before seeking to be chair of the committee, and shall be eligible for re-election.
    3. The term for chair shall begin at the cabinet meeting following the student’s election.  The term shall end at the cabinet meeting following the election of the chair’s successor.  The student shall be available for counsel to the succeeding chair for the reminder of the academic year.
    4. The chair shall sit on cabinet.
    5. The chair shall not sit on House Council as a Sustainability Representative.
    6. The chair shall call, create and agenda for, and preside over all meetings of the Sustainability Committee.
    7. The chair shall be responsible for maintaining regular communications between all administrative staff that work on environmental sustainability at Smith.
    8. At the start of each semester, the chair shall call a meeting with the Sustainability Committee to create open channels of communication and to outline semester goals to foster sustainability awareness.
    9. The chair shall be responsible for receiving sustainability-related requests and recommendations from the student body and student organizations directing questions to the appropriate student or administrative body for action.
    10. The chair shall continue to monitor the progress in administrative changes towards making Smith College a more sustainable campus.
    11. In the event that the office of chair of the Sustainability Committee is vacated, the vice-president of the Sustainability Committee shall fill it.
  2. The vice-chair;
    1. The student shall be a member of the Sustainability Committee, elected in the fall from the committee’s membership for a term of one year.
    2. In the event that the office of vice-chair of the Sustainability Committee is vacated, another committee member, who shall be self-nominated and elected by a simple majority of the Sustainability Committee, shall fill it.
  3. The secretary;
    1. The student shall be a member of the Sustainability Committee, elected in the fall from the committee’s membership for a term of one year.
    2. The student shall be responsible for all correspondence and minutes from the Sustainability Committee
  4. The members of the Sustainability Committee;
    1. Each house at the close of spring semester shall elect the members of the Sustainability Committee for the upcoming year as the Sustainability Representative for their house.
    2. Sustainability representatives shall return to campus before classes begin in the fall for a brief orientation/training, unless otherwise planned by the chair of the Sustainability Committee.
    3. Sustainability representatives shall sit on a bi-monthly Sustainability Committee with other sustainability representatives.
    4. Sustainability representatives shall sit on house council.
    5. Sustainability representatives shall be expected to be an active liaison in the house to campus-wide sustainability related events and challenges.
    6. Sustainability representatives shall creatively promote sustainability and awareness in their houses (e.g. form sustainability teas, updating their bulletin boards, etc.).

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