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BYLAWS TO THE STUDENT GOVERNMENT ASSOCIATION CONSTITUTION

Articles VIII-IX

Article VIII. Committee on Elections and Appointments

SECTION 1. MEMBERS

The chair;
1. The student shall call and preside over all meetings of the committee.
2. The student shall receive all nominations for SGA offices, class offices, and select committee positions.
3. In the event that the office of chair of the Committee on Elections and Appointments is vacated, it shall be filled, for the remainder of the term, by the vice-chair.
4. The student shall be elected in the spring all-college election. The student shall have been a member of the Committee on Elections and Appointments for no less than one semester prior to the election.
5. The student shall sit on cabinet as a voting member.
6. The term shall begin at the cabinet meeting following the election. It shall end at the cabinet meeting following the successor's election.
7. The chair may run for and be elected to the same office for more than one term. However, the student may not run in the spring elections for an all-college position while chair.
The vice chair;
1. The student shall be elected by the committee, from its membership, at the first meeting of the committee.
2. The student shall assist the chair in orchestrating and conducting all-college elections.
3. The student shall sit on senate as a non-voting member.
4. The student shall assist the chair in the scheduling and preparation for fall and spring appointments.
5. In the event that the office of vice-chair is vacated, it shall be filled for the remainder of the term, by a member of the committee, elected by a simple majority of the committee.
The secretary;
1. The student shall record all minutes of official Committee on Elections and Appointments meetings.
2. The student shall be elected by a simple majority of the committee.
3. In the event that the office of secretary is vacated, it shall be filled, for the remainder of the term, by a member of the committee, elected by a simple majority of the committee
Two to three additional members to be chosen by the senate from its membership and from the association at large. The number of the additional members elected shall be determined by the Committee on Elections and Appointments chair prior to elections.

SECTION 2. DUTIES AND POWERS

The committee shall supervise all-college and class elections, and supervise the balloting on an all-college referendum.
The committee shall appoint students to positions as listed in the bylaws or requested by the administration or SGA.
The committee shall appoint or elect students, as decided, to ad hoc or newly formed committees.
The committee shall act according to their guidelines as approved by the senate.
The committee shall be responsible for coordinating campus-wide voter registration and get-out-the-vote efforts.

Article IX. Class Cabinets

SECTION 1. CLASS ELECTIONS

Each class must elect at least the following positions to sit on class cabinet. The senior, junior, sophomore, and Ada Comstock Scholar class officers shall be elected in the spring semester. The first-year class officers shall be elected in the fall. They may run for and hold an office only for a class of which they are a member. The first-year class president shall become acting president of the incoming first-year class following her term as president. Candidates for class office shall be self-nominated. A class officer may run for and be elected to the same office for more than one term. However, the terms may not be consecutive.

SECTION 2. DUTIES AND POWERS OF OFFICERS

Senior class president;
1. The student shall be responsible for maintaining communication within the senior class, especially through regular meetings with the class representatives.
2. The student shall act as a liaison between the SGA, the administration, and the senior class.
3. The student shall sit on the cabinet and chair the board of presidents. The student shall call meetings of this board no less than once a month and as needed.
4. The student shall organize class events and fund-raisers.
5. The student shall sit on various committees including but not limited to the Committee on Honorary Degrees, the Senior Appreciation Program Committee, the Rally Day Committee, and Commencement Committee.
6. The student shall be responsible for planning senior ball, senior week and other related activities with the senior class cabinet.
7. The student shall be responsible for certain duties pertaining to commencement weekend.
8. The student shall keep a record of class events, finances, fundraising, calendar and any other relevant materials to be submitted to their successor once their term is over.
9. The term shall begin at the cabinet meeting following election. The term shall end at the conclusion of the commencement activities.
10. Upon graduation, the student shall serve as the Class President for the Alumnae Association of Smith College for five years.
11. In the event that the office of president is vacated, it shall be filled by the vice president.
Junior class president;
1. The student shall be responsible for maintaining communication within the junior class.
2. The student shall act as a liaison between the SGA, the administration, and the junior class.
3. The student shall sit on the cabinet and the board of presidents.
4. The student shall organize class events and fund-raisers.
5. The student shall sit on various committees, including but not limited to the Committee on Honorary Degrees and the Rally Day Committee.
6. The student shall keep a record of class events, finances, fundraising, calendar and any other relevant materials to be submitted to their successor once their term is over.
7. The term shall begin at the cabinet meeting following election. It shall end at the cabinet meeting following the successor's election. The student shall be available for counsel to the successor for the remainder of the academic year.
8. In the event that the office of president is vacated, it shall be filled by the vice president.
Sophomore class president;
1. The student shall be responsible for maintaining communication within the sophomore class, especially through regular meetings with the class representatives.
2. The student shall act as a liaison between the SGA, the administration, and the sophomore class.
3. The student shall sit on the cabinet and the board of presidents.
4. The student shall organize class events and fund-raisers.
5. The term shall begin at the cabinet meeting following the election. It shall end at the cabinet meeting following the successor's election. The student shall be available for counsel to the successor for the remainder of the academic year.
6. The student shall keep a record of class events, finances, fundraising, calendar and any other relevant materials to be submitted to their successor once their term is over.
7. In the event that the office of president is vacated, it shall be filled by the vice president.
First-year class president;
1. The student shall be responsible for maintaining communication within the first-year class.
2. The student shall act as a liaison between the SGA, the administration, and the first-year class.
3. The student shall sit on the cabinet and the board of presidents.
4. The student shall organize class events and fund-raisers.
5. The student shall sit on the Rally Day Committee
6. The student shall keep a record of class events, finances, fundraising, calendar and any other relevant materials to be submitted to their successor once their term is over.
7. The term shall begin at the cabinet meeting following the election. It shall end when the student assumes responsibilities for acting first-year class president. The student shall be available for counsel to the successor for the remainder of the semester.
8. In the event that the office of president is vacated, it shall be filled by the vice president.
Acting first-year class president;
1. The student shall represent the incoming first-year class as class president on cabinet.
2. The student shall assist in the organization of activities relating to the incoming class.
3. The student shall keep a record of class events, finances, fundraising, calendar and any other relevant materials to be submitted to their successor once their term is over.
4. The student shall work with the associate dean of students and be responsible for all duties of the first-year class president until the Sunday following the election of the first-year class president. The student shall reach out to and be available to help the new first-year class once the first-year class president is elected.
Ada Comstock Scholars class (Co-) president(s);
1. They/the student shall be responsible for maintaining communication with the Ada Comstock Scholar class.
2. They/the student shall act as a liaison between the SGA, the administration, the Ada Comstock Scholar class and the Ada Comstock Scholar Office.
3. They/the student shall sit on the board of presidents. One Ada Comstock Scholar president shall sit on the cabinet.
4. They/the student shall oversee class events and fund-raisers.
5. They/the student shall sit on the Rally Day Committee.
6. They/the student shall keep a record of class events, finances, fundraising, calendar and any other relevant materials to be submitted to their successor once their term is over.
7. Their/the student’s term shall begin at the cabinet meeting following election. Their/the student’s term shall end at the cabinet meeting following the successor's election. They/the student shall be available for counsel to the successor(s) for the remainder of the semester.
8. In the event that the office of president is vacated, it shall be filled by the vice president.
Class vice president;
1. The student shall be responsible for maintaining communication with their class via the class website and meetings with class representatives, in conjunction with the class secretary.
2. The student shall be a senator for the duration of the term and shall provide weekly minutes of the Senate meetings to their class cabinet.
3. If the class decides to hold meetings with the class representatives, the student shall call, preside over and, in conjunction with the class president, set the agenda for class representative meetings.
4. The Ada Comstock Scholar class cabinet shall be able to appoint a replacement for the Ada Comstock Scholar class senator if the vice president cannot fulfill the responsibilities of being a senator.
5. The student shall fill the office of president if it is vacated.
6. Upon graduation, the senior class vice president shall serve as the Class Vice President for the Alumnae Association of Smith College for five years.
7. In the event that the office of vice president is vacated, it shall be filled by a student, who shall be self-nominated and elected by a simple majority of the class representatives.
Class treasurer;
1. The student shall be in charge of the finances for the appropriate class.
2. Upon graduation, the senior class treasurer shall serve as the Class Treasurer for the Alumnae Association of Smith College for five years.
3. In the event that the office of treasurer is vacated, it shall be filled by a student, who shall be self-nominated and elected by a simple majority of the class representatives.
Class secretary;
1. The student shall record minutes of the class cabinet and of the class representative meetings if they occur.
2. The student shall handle the correspondence of the cabinet such as class e-mail and maintenance of the class website, in conjunction with the vice president.
3. Upon graduation, the senior class secretary shall serve as the Class Secretary for the Alumnae Association of Smith College for five years.
4. In the event that the office of secretary is vacated, it shall be filled by a student, who shall be self-nominated and elected by a simple majority of the class representatives.
Class historian;
1. The student shall keep pictorial and written records of class events.
2. The student shall submit at least 3 items (pictures, articles, memorabilia, etc.) to the Smith College Archives each month.
3. The student shall be responsible for publicity of class events.
4. In the event that the office of historian is vacated, it shall be filled by a student, who shall be self-nominated and elected by a simple majority of the class representatives.
Class social chair;
1. The student shall help with the promotion and organization of class social activities for the college archives.
2. In the event that the office of social chair is vacated, it shall be filled by a student, who shall be self-nominated and elected by a simple majority of the class representatives.
Class representatives;
1. One class representative shall be elected for every house or house complex, as defined in each house’s constitution. If a house has more than 20 students of a certain class, then they may choose to elect an additional class representative. If houses have few of a certain class, then they may choose to coordinate responsibilities between two and three houses.
2. The student shall have certain responsibilities including but not limited to maintaining communication between the class cabinet and the classmates in their house, attending class meetings, and volunteering at class events.
3. In the event that one of the class officer positions is vacated, with the exception of the class president, it shall be filled by a student, who shall be self-nominated and elected by a simple majority of the class representatives.

SECTION 3. BOARD OF PRESIDENTS

The board of presidents is composed of the presidents of the senior, junior, sophomore, first-year, and Ada Comstock Scholar classes. The senior class president shall be responsible for coordinating regular meetings of the board of presidents at least once a month. The board shall work as a forum for exchange of information among the class presidents.


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