Guide to Evaluation of Vendor Compliance Claims

Vendor Name

Product

Smith College - Important Notice to all Vendors

Smith College declares that a YEAR 2000 COMPLIANCE issue exists, or is reasonably believed to exist, with respect to the product listed above that was purchased from you. The College believes that your product is time and/or date sensitive in its operation, performance, and functionality which may be negatively impacted by the century date change (from before, on or after December 31, 1999, to on and after January 1, 2000). You must complete and return this form within 30 days. If more than one product is identified, complete each form for each product. If You Fail To Complete This Form, the College may in its sole discretion:

  1. Decline to purchase products from you in the future; and
  2. If your contract with the College is ongoing, the College may begin proceedings to terminate the contract with you.

Year 2000 Compliance means:

The product(s), when used in accordance with its specifications and documentation, shall:

  1. Identify and process dates and time data without causing any processing interruptions, abnormal terminations, or changes in performance level, characteristics, or functionality of the product(s); and
  2. Identify, process and manipulate all date and time data related functions correctly (including leap year calculations, day-in-year calculations, day-of-the-week calculations, and week-of-the-year calculations); and
  3. Correctly handle date and time related data, before, on, and after January 1, 2000, including but not limited to accepting input, providing date data output (if applicable), and performing ongoing operations on dates and portions of dates, including but not limited to calculating, comparing and sequencing of dates (in both forward and backward operations spanning century boundaries); and
  4. Correctly store and provide output of all date and time data in a manner that is unambiguous as to century. 
_______________________________________________________________________________________________
Signature of Vendor's Authorized Representative/Date

_______________________________________________________________________________________________
Print Name of Vendor's Representative and Title

_______________________________________________________________________________________________
Print Address

_______________________________________________________________________________________________
Print Phone and Fax Numbers



Place a check mark in each of the boxes below that apply to your product.
Please read the statements below carefully.
Do not check statements that conflict with one another.
The burden of determining which statements apply to your product is on you!!

___ The product identified herein is Year 2000 Compliant and will function as specified from
      the date of purchase and after without interruption attributable in whole or in part
      to Year 2000 Compliance error or deficiency.

___ The product identified herein is NOT Year 2000 Compliant but will be made Year
      2000 Compliant 
      no later than:______________________________________

The Vendor will provide the following solution(s) or remedies to insure Year 2000 Compliance
      by the date specified above.  
Please explain:
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________


___ The product is warranted (by the manufacturer or by the seller) to be Year 2000 Compliant.
      The warranty is attached to this form.  (If you check this box, you must attach the
      warranty.)

___ The functioning, characteristics, and performance of the product are not affected by 
      date or time sensitivity and the functioning, characteristics, and performance of the
      product will not be impacted by a century date change.

___ The product is NOT Year 2000 Compliant and will not be made to be compliant.

___ Other options are available to make the product Year 2000 Compliant (for example:
      maintenance agreements, upgrades, other).  (If you check this box, you must attach 
      the warranty.)

Return This Form To:___________________________________________________________________________
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