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Withdrawal Process

Students considering withdrawal from the college should review the appropriate program handbook.

Adjustment of Charges

Any student who withdraws prior to the first day of classes will receive a 100 percent refund of institutional charges. All disbursed Title IV aid, institutional aid and other aid will be returned to the appropriate account by the college.

A student who withdraws on or after the first day of classes, but before the time when she or he will have completed 60 percent of each Bill Payment Period, will have the tuition charge as well as institutional aid adjusted based on a daily proration of attendance. A student enrolled beyond the 60% point of the Bill Payment Period, will have 100% of tuition remain for that period.

Students who withdraw from the School for Social Work are covered until the end of the quarter in which the withdrawal occurs. A credit for any remaining quarters of coverage will be applied to the student account. SFS performs the adjustment of charges related to withdrawal after the insurance carrier has been notified and a withdrawal date is entered on record.

Summer Room and Board charges are adjusted on a daily proration of the summer housing contract.

Other charges, such as meal plans, library fines, parking fines and infirmary charges are not adjusted upon the student's withdrawal.

Students Receiving Title IV Federal Aid

Per federal regulations, a student earns her or his aid based on the period of time enrolled in each Bill Payment Period. Unearned Title IV funds must be returned to the appropriate federal agency. During the first 60 percent of each Bill Payment Period, a student earns Title IV funds in direct proportion to the length of time enrolled. A student who remains enrolled beyond the 60 percent point earns all of the aid for the Bill Payment Period.
For example, if the period of enrollment is 100 days and the student completes 25 days, then 25 percent of the aid has been earned. The remainder of the aid must be returned to the appropriate federal agency. Unearned aid must be returned to specific programs, in order, up to the total net amount disbursed from each source. The order of return is as follows: Unsubsidized Direct Loan and then Direct Graduate PLUS Loan.

Institutional Aid

Unless otherwise stated, SSW institutional aid is prorated following the federal aid proration schedule.
If a student withdraws or takes a leave from the program or falls below 1/2 time enrollment:


Charges for each new Bill Pay Period must be paid in full by the due date shown on the bill. Any student who requires federal loans to pay the bill but does not complete the FAFSA (including verification requirements as determined by the Department of Education) or receive credit approval for a GradPLUS loan (if applied for) by the due date may have his or her readmission revoked.