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BYLAWS TO THE STUDENT GOVERNMENT ASSOCIATION CONSTITUTION

Articles V - VII

Article V. Organization Resources Committee

SECTION 1. MEMBERS

  1. The chair:
    1. The chair shall be the Treasurer of the SGA.
    2. The student shall chair the Finance Committee.
    3. The student shall supervise operational finances of the SGA.
    4. The student shall prepare the budget for the following year.
    5. The student shall call and preside over all meetings of the committee.
    6. The student shall be elected in the spring all college election for a term of one year.
    7. The student may run for the position of chair and be elected for no more than two terms.
    8. The term shall begin at the first cabinet meeting of the academic year following the regular spring election. It shall end on the last cabinet meeting in that same academic year. The student shall be available for counsel for the remainder of the year.
    9. The student shall sit on Cabinet.
    10. The student shall have weekly office hours.
    11. The student shall oversee the budgeting, fundraising, and chartering processes of all organizations through regular communication with the vice chair chartering.
    12. The student shall be responsible for providing budget training to all members of the committee, in conjunction with the director of the office of student engagement.
    13. The student shall serve as a resource to all chartered organizations.
    14. The student shall have weekly meetings with the director of the office of student engagement.
    15. The student shall have the power to call audits of organizations, and is responsible for assisting and advising organizations that are in debt.
    16. The student shall be a non-voting member of the committee, except in the case of a tie.
    17. The student shall have served on the committee for no less than two semesters prior to assuming office.
    18. The student shall be a rising junior or senior.
    19. The student may not hold a leadership position (Executive Board, Executive Council, etc.) in any campus organization.
    20. In the event that the office of chair of the ORC is vacated, it shall be filled, for the remainder of the term, by the vice chair of chartering.
    21. The student shall oversee the budgeting and fundraising processes of all chartered organizations.
    22. The student shall oversee the allocation of SAF monies.
    23. The student shall be responsible for providing appropriate budgeting information about each chartered organization to each member of the committee.
    24. The student shall collect and process applications to the Zero-Year Organization Fund, and shall present the applications to the committee.
    25. The student shall present any proposed changes to the SGA Senate to be passed.
  2. The vice chair of chartering;
    1. The student shall serve as the Vice Chair of the Senate Rules Committee
    2. The student shall oversee the chartering process for all student organizations.
    3. The student shall be elected internally by a greater than 50% vote consisting of all members of the previous ORC, excepting the ORC Chair. This vote shall be held at the meeting coinciding with the spring election.
    4. The student may run for the position and be elected for no more than two terms.
    5. The student shall be a non-voting member of Senate.
    6. The term shall begin at the first senate meeting of the academic year following the regular spring election. It shall end on the last senate meeting in that same academic year.The student shall be available for counsel for the remainder of the year.
    7. The student shall have weekly office hours.
    8. The student shall serve as a resource for individuals desiring assistance in developing a chartered organization.
    9. The student shall act as an advocate for all student organizations who bring a charter before the Senate.
    10. The student shall be responsible for providing information on the status of each organization’s charter to each member of the committee.
    11. The student shall be a voting member of the committee.
    12. The student shall also serve as a liaison for any organization throughout the chartering process.
    13. The student shall assist the ORC Chair in the training of the new ORC.
    14. The student shall have served on the committee for no less than one semester prior to assuming office.
    15. In the event that the office of vice chair of chartering is vacated, it shall be filled, for the remainder of the term, by a member of the committee who shall be self-nominated and elected by a simple majority of the committee.
  3. Six to eight members-at-large;
    1. Two or three members of the association at large shall be elected through the senate. All shall be elected for a term of one year.
    2. Four or five members of the association at large shall be appointed by the Elections and Appointments Committee in the spring. They shall be elected for a term of one year.
    3. They shall attend all meetings called by the Chair, and are eligible for impeachment after two unexcused absences.
    4. In the event that a position of member-at-large is vacated, it shall be filled from the body of which the member was from
  4. A Representative from Cabinet;
    1. The student shall attend all meetings of the committee
    2. The student shall be a voting member of the committee at these meetings.
  5. The SGA President shall serve as a non-voting member.

SECTION 2. DUTIES AND POWERS

  1. To serve as a primary resource for chartered student organizations, individuals, and the SGA on subjects including, but not limited to, financial matters and event planning.
  2. To assist individuals in their chartering process or in finding other resources available related to their goals.
  3. To have responsibility for all financial matters under the jurisdiction of the senate.
    1. To allocate monies to chartered student organizations requesting funds in their charters.
    2. To advise organizations' treasurers throughout the year.
    3. To allocate the monies from the three (3) funds as efficiently as possible.
  4. To Present the Student Activities Fee
    1. The ORC, in conjunction with the director of the office of student engagement, shall be responsible for determining the increase of the SAF, based on the rate of inflation, new line items added to the core of the budget, requests from the SGA Cabinet, and the results of the budgeting process earlier that year.
    2. The ORC shall be responsible for educating Senate on the nature of the SAF, giving reasons for the increase, and assisting in the publicity campaign to educate the association at large.
    3. Senate must approve the SAF by a two-thirds majority.  Final passage of the SAF is contingent upon a vote by a majority (50%+1) of the students who vote in a special election held in the fall semester before the Holiday Break.
    4. Should the student body not approve the budget, it will be returned to the ORC for revision.  The Vice-President of the SGA and the SGA Treasurer reserve the right to decide further action.  Students wishing to express a position concerning the entire budget may do so by circulating a petition to be presented to the SGA Treasurer. This may only be done on occasions when the budget does not pass.
    5. The Senate must approve of all funding policies used by the ORC by a simple majority vote.
  5. Appeals
    1. Any organization wishing to appeal the decision of the ORC must submit a request in writing within five days of notification of the decision.
    2. Grounds for appeal include extreme bias on the part of the ORC or violation of procedure.  Appeals shall not be filed based solely on a disagreement with the decision of the ORC.  The SGA President shall grant appeals.
    3. An appeals board shall convene to reexamine the decision.  The appeals board shall consist of the SGA Vice-President, the ORC Chair, and three of the five Class Presidents, to be appointed by the SGA President.
    4. Any additional monies awarded to organizations in the appeals process shall not decrease the allocation of any other organization. The Director of the Office of Student Engagement shall advise the appeals board.
    5. Rights and responsibilities of organizations or those submitting a budget for a specific event to the ORC include:
      1. Submitting a budget proposal to the ORC with ample time for the ORC to review the budget prior to the event
      2. Organizations and individuals should be aware that they may be asked by the committee to fundraise a certain amount of their budget.
    6. Rights and responsibilities of the ORC
      1. The ORC shall meet once a week a review all budgets submitted before the weekly deadline of Monday at 5pm.
      2. The ORC is responsible for enforcing all rules and guidelines regarding budgeting and funding procedures.
      3. The ORC shall be responsible for the elimination of bias within its members and the equitable allocation of funding across organizations and individuals, without regard to political bent or personal interactions.
      4. The ORC, with the approval of the Senate and the SGA Cabinet, reserves the right to revoke funding for the following academic year for any organization that does not comply with the provisions of its charter, with the ORC funding policies, or with the rules of compliance set forth by the ORC in special circumstances.
      5. The ORC shall have the responsibility of reaching a two-thirds quorum of the voting members of the committee at the occasion of any funding application.

SECTION 3. CHARTERING

  1. Guidelines
    1. Organizations not consistent with the Smith College Rights Policy on Academic Freedom, the Social Code of Conduct, the Smith College Academic Honor Code, and state, federal, or local laws are not eligible for chartering.
    2. In order to retain active standing, chartered organizations must submit an Organization Recognition Form through the Smith Social Network each year, attend the Transition Conference and sign the Five College Student Organization Participation Waiver which includes the Hazing Statute, and complete The Path on the Smith Social Network.
    3. Active, recognized and chartered organizations are entitled to:
      1. Go through the budgeting process and receive an allocation from the SAF.
      2. Use of SGA Vans
      3. A number of free copies from the Resource Room as determined by the SGA Office Manager and the Director of the Office of Student Engagement.
      4. Apply for storage space in the Resource Room.
      5. A Smith College email account for the organization.
      6. Space on the Smith Social Network.
      7. Reserve space on campus.
      8. Use of the Smith College name and logo.
      9. Only active, chartered organization shall be considered for funding through the ORC.

SECTION 4: ORC Fund

  1. Guidelines
    1. Any chartered student organization may apply for funding from the ORC Funding Pool with the exception of Department of Music Organizations and Club Sports as determined by the committee. The funding pool will also be utilized in the event that an organization appeals the ORC allocation and is awarded more funding from the appeals board.
    2. Events funded may include on-campus or off-campus events, including 5-College lectures and events to which student organizations may want to contribute.  Monies allocated shall not be utilized as capital for fundraising efforts on the part of organizations.
    3. Funding shall be distributed as consistently as possible amongst the organizations that apply.
    4. Organizations not eligible for SAF support include:
      1. Organizations not consistent with the Smith College Rights Policy on Academic Freedom, the Social Code of Conduct, the Smith College Academic Honor Code, and state, federal, or local laws.
      2. Organizations not chartered by the SGA.
      3. Organizations that do not adhere to the mission(s) or purpose(s) stated in their charters.
      4. Organizations not recognized for the current budgeting semester with the Office of Student Engagement.
      5. The Chair withholds the right to ask an organization to reapply for funding if they and the Committees feel the event has changed significantly.
  2. Procedures
    1. The Chair shall make available the following documents at treasurer trainings in the fall and spring:
      1. ORC Funding Policies
      2. Weekly deadline for budget
    2. The ORC will vote upon the allocations and will inform the organization of their decisions.
    3. Unused allocated funds from the fall will roll into the ORC Discretionary account at the end of the fall semester.  Half of the organizations’ unused funds will roll into the SGA Undesignated Reserve account and half into the ORC Discretionary account on June 30.  Newly allocated monies will be available on July 1 for the fall, the first day of classes in the spring.
    4. Fundraising money will remain with the organization as long as these funds are not needed to cover organization debt.
  3. Zero-Year Organization Funding
    1. Guidelines
      1. A zero-year organization shall be any organization that has not been chartered for two semesters, including the semester they were chartered in and the following semester. An organization must be chartered before the final four weeks of the semester for a semester to count as their first.
      2. Organizations must have their charter passed and the Organization Recognition Form turned in to the Office of Student Engagement prior to applying to the fund.
      3. An organization must apply for funding for a specific event or programming supplies.
      4. The maximum amount that an organization may be allocated is $200 a semester.
    2. Procedure
      1. Organizations must apply for these funds through the SGA Universal Funding Application through the Smith Social Network.
      2. The ORC will review the application, reach a decision, and inform the organization of that decision in a timely manner.
      3. The Vice-Chair of Chartering will work with the Chair and the Director of the Office of Student Engagement to ensure that an account is set up at the college in the name of the organization.
  4. Reallocations
    1. Any funded organization that decides to use funds allocated for a different purpose than originally stated must inform the ORC and receive approval from the Chair.
    2. Funds may only be reallocated to something that was asked for in the original budget and must be in line with the funding policies.
    3. Requests for reallocating funds to a new event must be approved by the ORC, although they need not submit a new budget.
  5. Audits
    1. The ORC may request to audit any organization at any given time by notifying them and the Office of Student Engagement via email.
    2. The ORC shall not exhibit bias when auditing organizations.
  6. Matching Program
    1. Guidelines
      1. The matching program allows organizations with significant debt to work with the ORC to have ½ of their debt covered, up to $4000, by matching funds raised by the organization.
    2. Procedure
      1. Organizations must register for the matching program at any point during the academic year by submitting a matching program application through the social network:
        1. The reason for their debt
        2. Their plan for paying it down and anticipated timeline
        3. How they will be financially accountable in the future to ensure that this does not happen again.
      2. Organizations will hear from the Chair regarding their acceptance into the program
      3. Once the organization has raised their 50% of the debt, they must contact the ORC Chair to have the remaining 50% transferred to their budget.

SECTION 5: Equipment Fund

  1. Guidelines
    1. Any chartered organization may apply for funding from the ORC Equipment Fund
    2. Funding requests must be for equipment that will last a minimum of five (5) years.
    3. Orgs applying for equipment funding must present a list of all equipment requested and received through the equipment fund and the dates of these allocations.
    4. Funding shall be distributed as consistently as possible amongst the organizations that apply.
  2. Procedures  
    1. The ORC shall determine, at the beginning of the year, the amount of monies available in the Student Organization Funding Pool.  Of this pool, between 3% and 5% shall be reallocated into the ORC Equipment Funding Pool. Funding may be transferred from the ORC Discretionary Funding Pool to the ORC Equipment Funding Pool by a simple majority of the committee.
    2. Organizations must apply for these funds through the SGA Universal Funding Application through the Smith Social Network.

SECTION 6: GUIDELINES TO THE ALLOCATION OF FUNDING (Org Funding)

  1. In reviewing requests for funding, the members of the ORC should take into consideration the following questions:
    1. How much funding has this organization received in the last two year?
    2. What percentage of its allocation has the organization spent in the last two years?
    3. Is the organization in good standing with the Controller’s Office?
    4. Has the organization accrued debt in the past five years?  If so, to what extent and by what means has the organization worked to pay off the debt?
    5. How many members does the organization have?
    6. Does the organization sponsor many smaller events or have a few large events?
    7. What sort of history does each event have – is it a new event?  Has it been happening each year for many years?
    8. How many students and/or individuals will each event reach?  How much money has been allocated for publicity?
    9. Does the organization do general programming that reached a large number of students, or internal programming that affects only its members?
    10. How many other organizations will be planning similar events?  Can the ORC help these organizations in communication so that more joint events can be held?
    11. The committee is strictly held to all funding policies except in the event of special circumstances.
  2. Things to remember:
    1. Just because an organizations wants to hold many events doesn’t mean that the ORC can afford to support all of them.
    2. All organizations must be given an opportunity to hold events.
    3. All organizations that contribute to diversity at Smith should be supported.
    4. These guidelines shall apply to all organization funding.

SECTION 7: ORGANIZATION CONFERENCE FUND

  1. Guidelines:
    1. Any organization wishing to go to a conference that is not necessary to maintain national affiliation may apply to this fund
    2. The funds shall come from the SGA Budget and the ORC fund and amount shall be determined by the SGA Finance Committee and the ORC.
    3. Funding shall be allocated on a first-come-first-serve basis.
  2. Procedure:
    1. The ORC shall determine how much is available at the beginning of each year.
    2. Any organization applying to this fund must apply through the Universal Funding Application on the Smith Social Network.
    3. The committee is strictly held to all funding policies except in the event of special circumstances.
    4. The Organization Conference Funding policies shall be separate from the ORC funding policies and shall be passed by the Senate by a simple majority vote.
    5. The remaining funds will be split between rolling back into the SGA and ORC Fund at the end of the year.

Article VI. Finance Committee

SECTION 1. MEMBERS

  1. The chair:
    1. The chair shall be the Treasurer of the SGA/chair of ORC [See Article V]
  2. The vice chair of chartering [See Article V]
  3. Six members-at-large;
    1. Two to three members of the association at large shall be elected through the senate. They both shall be elected for a term of one year. They shall also serve as the Senate representatives to ORC.
    2. One member of the SGA Cabinet shall serve for a term of one year.
    3. The SGA President shall serve as a voting member.
    4. They shall attend all meetings called by the Chair, and are eligible for impeachment after two unexcused absences.
    5. In the event that a position of member-at-large is vacated, it shall be filled from the body of which the member was from

SECTION 2. DUTIES AND POWERS

  1. To work with the Cabinet and the appropriate administrative body to oversee and manage the SGA reserve account.
  2. Appeals
    1. Any organization or individual wishing to appeal the decision of the Finance Committee must submit a request in writing within five days of notification of the decision.
    2. Grounds for appeal include extreme bias on the part of the Finance Committee or violation of procedure.  Appeals shall not be filed based solely on a disagreement with the decision of the Finance Committee.  The SGA President shall grant appeals.
    3. An appeals board shall convene to reexamine the decision.  The appeals board shall consist of the SGA Vice-President, the Finance Committee Chair, and three of the five Class Presidents, to be appointed by the SGA President.
    4. Any additional monies awarded to organizations in the appeals process shall not decrease the allocation of any other organization. The Director of the Office of Student Engagement shall advise the appeals board.
    5. Rights and responsibilities of organizations or those submitting a budget to the Finance Committee include:
      1. Submitting a budget proposal to the Finance Committee with ample time for the Finance Committee to review the budget prior to the event
      2. Organizations and individuals should be aware that they may be asked by the committee to fundraise a certain amount of their budget.
    6. Rights and responsibilities of the Finance Committee
      1. The Finance Committee shall meet once a week a review all budgets submitted before the weekly deadline of Monday at 5pm.
      2. The Finance Committee is responsible for enforcing all rules and guidelines regarding budgeting and funding procedures.
      3. The Finance Committee shall be responsible for the elimination of bias within its members and the equitable allocation of funding across organizations and individuals, without regard to political bent or personal interactions.
      4. The Finance Committee shall have the responsibility of reaching a two-thirds quorum of the voting members of the committee at the occasion of any funding application.

SECTION 3: SAWYER FUND

  1. Guidelines:
    1. Any student or organization may apply for the Sawyer Fund for funding for free and open on-campus events.
    2. The funds shall come from the Sawyer Fund Endowment. The funds may change significantly from year to year depending on the success of the endowment.
    3. Funding shall be mostly reserved for large events on campus for which the ORC Fund is unable to cover.
  2. Procedures:
    1. The Finance Committee shall determine how much is available at the beginning of each year.
    2. Anyone applying to this fund must apply through the Universal Funding Application on the Smith Social Network.

SECTION 4: CONFERENCE FUND

  1. Guidelines:
    1. Any individual student may apply for the Conference Fund for financial support in order to attend a conference.
    2. The funds shall come from the SGA Budget and the amount shall be determined by the Finance Committee.
    3. Funding shall be allocated on a first-come-first-serve basis.
    4. The Funding Committee shall not exhibit bias when funding individuals, and anyone unable to do so must abstain from deliberation in that case.
  2. Procedure:
    1. The Finance Committee shall determine how much is available at the beginning of each year.
    2. Anyone applying to this fund must apply through the Universal Funding Application on the Smith Social Network.
    3. The committee is strictly held to all funding policies except in the event of special circumstances.
    4. The Conference Funding policies shall be separate from the ORC funding policies and shall be passed by the Senate by a simple majority vote.
    5. The remaining funds will roll back into the SGA at the end of the year.

Article VII. Academic Honor Board

SECTION 1. MANDATE

The Academic Honor Board is the body that adjudicates infractions of the Academic Honor Code. These infractions include, but are not limited to, cases of academic dishonesty (plagiarism, failure to cite properly, cheating) and time violations on exams (overtimes). The Academic Honor Board provides a safe and confidential environment for students, faculty and administrators to report suspected infractions. The Academic Honor Board prescribes sanctions in cases of honor code violations by assigning penalties appropriate to the infraction. The Academic Honor Board maintains confidentiality in all cases and expects all those involved in a particular case to respect the obligation of confidentiality in order to maintain the integrity of its work.

SECTION 2. MEMBERSHIP, DUTIES, ADVISERS, AND QUORUM

The Academic Honor Board shall consist of chair, a secretary, and a vice secretary (non-voting members) along with 8 voting members:

  1. The chair;
    1. The student shall be a senior except if vacated and filled by the secretary of the board.
    2. The student shall preside over the board.
    3. The student shall have served as secretary the previous year.
    4. The student shall be in good academic and honor board standing.
    5. The student shall receive all reports of alleged violation of the honor code.
    6. In partnership with the Dean of the College, the student shall be responsible for the introduction of the Academic Honor System to the new students.
    7. In the event that the office of chair is vacated, it shall be filled by the secretary of the board.
    8. The secretary of the board shall preside in the absence of the chair.
    9. The student shall be a non-voting member.
  2. The secretary;
    1. The student shall be a junior.
    2. The student shall be elected in the spring all-college election of the student’s sophomore year.
    3. The student shall be in good academic and honor board standing.
    4. The student shall record the minutes.
    5. The student shall serve as chair the student’s senior year.
    6. The student shall be a non-voting member.
    7. In the event that the secretary cannot attend a meeting, notes shall be taken by the Vice Secretary.
    8. In the event that the office of secretary is vacated, another all-college election shall be held as soon as possible.
  3. The Vice Secretary;
    1. The student shall be a sophmore.
    2. The student shall be elected in the spring all-college election of the studentís freshman or sophomore year.
    3. The student shall be in good academic and honor board standing.
    4. The student shall copy and prepare the materials for the meetings.
    5. The student shall serve as the secretary the following year (their junior year).
    6. The student shall be a non-voting member.
    7. In the event that the secretary cannot make a meeting, the student will take the minutes.
    8. In the event that the office of Vice Secretary is vacated, another all-college election shall be held as soon as possible.
  4. One representative each from the sophomore, junior, and senior classes, and from the Ada Comstock Scholars class;
    1. They shall be self-nominated from the association at large.
    2. They shall be appointed by the Committee on Elections and Appointments.
    3. They shall be in good academic and honor board standing.
    4. They shall be voting members
  5. Three members of the faculty;
    1. They shall be appointed by the president of the college, or his or her designee, for a one- or two-year term.
    2. They shall be voting members.
    1. The dean of the college;
      1. They shall be a voting member.
      2. If they cannot attend a meeting, the associate dean of the college will take their place and serve as a voting member

    The honor board adviser, an administrator who is appointed by the dean of the college, works with the chair to process all reports of infractions. The dean of the class of the person called before the board serves as an adviser for the student and is present during the hearing, if one is called.

    A quorum of the Academic Honor Board consists of five members of the full board: chair or secretary; two student representatives; one faculty representative; and the dean of the college or a designee. A quorum is authorized to conduct business on behalf of the full board.

    SECTION 3. TYPES OF HEARING

    Once the chair reviews the report of an infraction, the chair will consult with the honor board adviser to determine what type of hearing should take place.

    1. Academic Honor Board Hearing -- The full board or quorum will hear the case and determine responsibility and any sanctions for honor code violations brought forward by members of the Smith College community.
    2. Administrative Settlement -- For students who admit responsibility for violating the honor code and for certain types of infractions (such as overtimes), the chair and honor board adviser will determine the appropriate sanctions; there will be no hearing.

    If an infraction is reported outside of the normal academic year, and the Academic Honor Board cannot be convened (such as after spring exams but before commencement), the dean of the college or designee will convene an administrative hearing. The dean of the college or designee will constitute the membership of the administrative hearing to adjudicate the alleged infraction.

    SECTION 4. JURISPRUDENCE AND NONCOMPLIANCE

    1. The Academic Honor Board has jurisdiction over all alleged infractions of the honor code by students in Smith courses on or away from campus.
    2. Proceedings of the Academic Honor Board shall take precedence over all non-academic activities and may, in extreme cases, need to take precedence over academic activities. Board members, students who are the subjects of a complaint, and all advisers and witnesses notified by the board shall appear at the times designated by the board and shall be excused from other obligations to participate in board proceedings.
    3. The chair, secretary and the honor board adviser may change or modify its rules and procedures, including those in this Article, depending on the circumstances or cases before it, in review with the SGA senate and dean of the college (or designee).
    4. The quorum of the Academic Honor Board is authorized to conduct business on behalf of the full board.
    5. The chair and honor board adviser will adjudicate administrative settlements with a signed agreement by the student who is the subject of the infraction.
    6. The dean of the college or designee has the right to call an administrative hearing to adjudicate an honor code infraction.
    7. The failure of a student to comply with the requests of the Academic Honor Board and its designees may result in appropriate sanctioning. Repeated noncompliance will result in additional sanctions such as, but not limited to, the student being barred from registering for the next semester or receiving a diploma and/or participating in commencement activities until the student complies to all requests to the board satisfaction. The Academic Honor Board shall notify the registrar and the class deans of noncompliance with any of its decisions.
    8. In the event that a student called before the Academic Honor Board fails to appear at a scheduled hearing, the board has the right to meet without the student. The board shall not find the student responsible for the violations in question solely because of the noncompliance, however, the board may elect to make a separate charge of noncompliance to be heard at a future and separate hearing.
    9. The Academic Honor Board and its designees have the authority to impose sanctions. Parents may be notified of the studentís infractions(s) at the discretion of the board.
    10. Sanctions of suspension, dismissal, or permanent separation (expulsion) may only be recommended through an honor board hearing; only the president of the college may impose such sanctions.

    SECTION 5. REPORTS OF HONOR CODE INFRACTIONS

    1. The Academic Honor Board strongly recommends that students self-report any violations of the Honor Code.
    2. Members of the Smith College faculty and administration may refer cases to the Academic Honor Board.
    3. Any student has the right to submit a report to the Academic Honor Board.
    4. All reports should be made in writing via Smith email to the chair.

    SECTION 6. STUDENT RIGHTS

    1. A student called before the Academic Honor Board shall have the following rights:
      1. The right to discuss the complaint with the chair prior to the appointment of a hearing.
      2. The right to accept or contest responsibility of the infraction
      3. The right to a hearing.
      4. The right to have the class dean who will serve as an adviser.
      5. The right to appeal the final decision (hearings only).
    2. A student called before the Academic Honor Board has the following responsibilities:
      1. Upon formal notification of a complaint by the chair, the student must meet with the chair.
      2. The student shall prepare a written response to the alleged infraction.
      3. The student must meet with the class dean to discuss the alleged infraction.
      4. The student called before the Academic Honor Board shall appear at the time the hearing is scheduled by the board.
      5. The student shall provide honest and forthright responses to all questions. The Academic Honor Board may recommend penalties, including suspension or dismissal, for any student who is not truthful or who intentionally misleads the board.

    SECTION 7. HONOR BOARD HEARINGS

    1. Prior to the Hearing
      1. The Academic Honor Board shall provide written notification to the student, informing the student of the specifics of the honor code violation. The chair will schedule a meeting with the student to review their rights, options and next steps.
      2. Based on the information gathered and the severity of the alleged infraction, the chair in consultation with the honor board adviser shall decide if there should be a hearing or a settlement.
      3. When and if the honor board decides that a hearing shall continue, the board shall request a typed statement responding to the alleged infraction from the student.
      4. If a hearing is not necessary, the board shall provide written notification to the student who is the subject of the complaint.
      5. If a hearing is deemed necessary, the chair or the secretary or the honor board adviser shall schedule the hearing and notify all concerned persons of its time and place.
    2. Hearings
      1. Normally, a hearing will be held at the earliest convenience of those involved, including members of the honor board.
      2. Hearings shall, in the ordinary course, be held in private including the honor board or its quorum. The honor board in consultation with the honor board adviser may permit designated members of the administration or the college community to observe proceedings.
      3. Members of the honor board may be removed or recuse themselves from sitting on a particular case for reasons of conflict of interest or otherwise.
      4. The secretary shall take minutes of the deliberations at the hearing.
      5. The chair shall summarize the complaint and inform the student who is the subject of the complaint of the specific nature of the complaint or alleged infraction.
      6. The chair shall make decisions regarding procedural questions arising during the hearing. Such determinations may be modified only by a majority vote of the present members of the honor board.
      7. The student who is the subject of the complaint is expected to be present throughout the hearing and may consult with the class dean or designee during the testimony.
      8. The student will read and sign their statement.
      9. The honor board may question the student.
      10. The student shall provide honest and forthright responses to all questions.
      11. Following the conclusion of the hearing, the members of the board shall deliberate privately and reach a consensus on the decision of whether the student is responsible for violating the honor code. If the student is found responsible for one or more infractions, the board shall then reach a consensus on sanction(s) for the student.
      12. Upon the completion of hearings and deliberations, the Academic Honor Board shall make a written decision normally within 72 hours. The decision along with any recommendations and sanctions will be made available to the student and others deemed appropriate by the board. The decision will remain in the honor board's confidential files for seven years
      13. The board may consider any testimony or evidence it deems helpful or relevant. The board's decisions are based on information brought before it at the hearing or in written statements that have been submitted to the board regarding the case.
    3. Appeals
      1. Appeals may be made only on the grounds of gross error in procedure, violation of the student's rights, new evidence, or extreme bias on the part of the honor board. Appeals may not be filed solely based on disagreeing with the board's decision.
      2. Appeals of decisions of the Academic Honor Board shall be made in writing to the dean of the college within seven days of the date on the board's decision letter.
      3. The dean of the college shall appoint an appeal board to review the appeal.
      4. If the appeal board determines that the Academic Honor Board's decisions should be modified, it will make new recommendations and alert the dean of the college who will contact the student.

    SECTION 8. ADMINISTRATIVE SETTLEMENT

    1. Proceedings
      1. An Administrative Settlement is an agreement with the student who is the subject of the complaint and the Academic Honor Board. The student who is the subject of the complaint has accepted responsibility for the honor code infraction(s), has agreed to the settlement, has no new evidence, and sees no bias in the process. Students agreeing to Administrative Settlements will sign an agreement waiving their right to an Academic Honor Board Hearing and appeal process and will accept the outcome of the Administrative Settlement. An Administrative Settlement cannot result in recommendation for suspension, dismissal or permanent separation.
      2. The chair may offer the Administrative Settlement as an option to some students.
      3. A student does not have to accept the offer for an Administrative Settlement if a hearing is preferred.
      4. For serious honor code infractions, the Administrative Settlement may not be an option for students, and a hearing may be required.
    2. Post-Settlement Actions
      1. Since the student has accepted responsibility for the honor code infraction, the chair and honor board adviser will determine sanctions for approval by the dean of the college.
      2. Following approval, the chair shall make a written decision normally within 72 hours. The decision will be made available to the student and others deemed appropriate by the board. The decision will remain in the honor board's confidential files for seven years.

    SECTION 9. SANCTIONS AND ACADEMIC POLICIES

    1. There is no standard sanction, but normally the Academic Honor Board issues a sanction that affects the grade of the assignment in question and/or the final grade of the course.
    2. Students found in violation of the honor code will not be allowed to drop or change the grading option for the course in question.
    3. If a student fails a course as a result of an honor board sanction the student may not use AP/IB or prematriculation credit to make up any credit shortage created by that failure.
    4. If a student taking a course with the S/U option is found to have committed a serious infraction, the Academic Honor Board reserves the right to change the grading option to a letter grade
    5. In the event that a student called before the Academic Honor Board fails to appear at a scheduled hearing, the board shall not find the student responsible for the infraction(s) in question solely because of the noncompliance; however, the board may elect to make a separate charge of noncompliance to be heard at a future and separate hearing.
    6. In the case of a very serious infraction or in the case of repeated offenses, the Academic Honor Board may recommend to the president of the college that the student be suspended or permanently separated from the college (expelled).
    7. Sanctions of suspension, dismissal, or permanent separation (expulsion) may only be recommended through an honor board hearing for review and approval by the president of the college.

     

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