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Campus Contracts

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Guide to Contracting

Smith College has a membership in the Massachusetts Higher Education Consortium (MHEC) that allows you access to over one hundred contracts that can save you valuable time and money.

To look up contract information and vendors at the MHEC website, you need to create a log-in. The MHEC contracts are open to member institutions only - including Smith College. To create a log in, go to http://www.mhec.net/ select Member Login/and click on the link provided for those who do not have an account already. Once you have created your account and logged in, go to the Search tab, Search the Database, and click the drop-down arrow next to Vendors - there they are! Use the other drop down menus to narrow your search and get the results you need.

Appliances

When buying appliances, please ensure the appliances are Energy Star rated.

Please see MHEC Contract A01 for Appliances

Bus Service

 

Please call local bus companies to obtain quotes and details.

Contact information

Please see the Five College Risk Management webpage regarding renting (chartering) a bus.

Car Share, Car Rental and services including Zipcar & Enterprise

Smith College is enrolled in the MHEC vehicle rental agreement with Enterprise Holdings which includes National.

MHEC Rental Agreement

The vehicle rental must be paid for with a credit card at the time of the transaction.

Please adhere to the Five College Risk Management instructions for renting a car. Some of the Five College policies include, making sure you are credentialed, declining the insurance for rental in the United States, reserving the vehicle under the employee name and the college's name and signing with the employee name and the college's name. Please use this link to Five College website for explicit instructions.

Zipcar Car-Share Program

Smith has 6 Zipcars on campus. Please sign up for the Zipcar program at Zipcar

 

The Zipcar Account Manager for Smith College is Andrew Lewis, you can email Andrew alewis@zipcar.com at or call her at 617.862.7948

Limousine

At this time, campus offices may ask local companies for limo pricing. However, any campus user who is using a limo service must verify that the limousine company is licensed as a livery company and is insured as a livery company.

Computers

Apple and DELL purchases are done through the Smith College Computer Store.

Copier/Multi-Function Device (MFD) Campus-wide Fleet Program

Connecticut Business Systems (CBS) is the Smith College primary vendor for Copier/MFD's. Click here to install print drivers.

For color copier/MFD departments, please make sure your print default is set to black and white when printing. If your default is set to color, your department will get charged for color even if the document is only black and white.

New Campus Fleet Contract Models

3635 Phaser

6600 Phaser and 6605 WorkCentre

7120 and 7125 WorkCentre

7800 WorkCentre Series

Copy and Printing Services

Smith College's printer and copier paper purchasing policy.

Copy and Print Services is our primary supplier for printed business cards and copying and mailing needs.

Hadley Printing is the vendor used for printed college stationery.

There is no charge for proofs or delivery for Hadley Printing products. Departments may order products with a purchase order or by mail, fax, phone or e-mail. The normal lead time is 10 days, and rush orders will be accommodated on an as-needed basis.

Hadley Printing Company, Inc.
58 N. Canal St.
Holyoke, MA 01040-5880
Phone: (413) 536-8517
Fax: (413) 536-2154

Costco

When buying items from Costco for Smith College related purchases, please submit a Requisition Form to the purchasing department.

Upon receipt of the completed and signed requisition, Purchasing will issue a purchase order (PO). The end user can then pick up the PO and Costco membership card to take to Costco.

When you return from Costco, you will be required to bring the Costco membership card back to Purchasing.

After you bring the membership card back to Purchasing, you are responsible for sending the receipt to accounts payable in College Hall for payment. Please remember to reference the PO number on the receipt.

Custodial Supplies and Equipment

 

Document shredding

InfoShred LLC. Contact Bob Dombkowski, grounds supervisor at extension 2459 or bdombkow@smith.edu

Furniture

All Furniture Seating must meet CAL 133

(fire code requirements)

  • Orders over $10,000 require 3 written quotes. Please contact the Purchasing Director for bid assistance.
  • For furniture purchases, please submit a signed requisition together with your quotes to the Smith College Purchasing Department to obtain a Purchase Order (PO) or use your procurement card for approved orders under $2,000.
  • For the purchase of furniture and design services, please contact Davd Hayes, the WB Mason sales representative. David will schedule the designer to meet with you. You can email David at david.hayes@wbmason.com
  • Please click on this link to access the WB Mason Design Services website.

Standard Chair of Gardner, Inc.
1 South Main Street
Gardner, MA 01440
(978) 632-1301

Please use your procurement card when ordering.

Furniture Reuse:

Furniture items are no longer being stored at Fort Hill. Other spaces are being considered and the campus will be notified when an alternate storage space is determined. For furniture that is in disrepair or bad shape, please submit a work order to Facilities Management for the removal and disposal of the furniture. For Furniture that is in excellent condition and can be reused, please contact Linda Hiesiger in Purchasing, LHiesige@smith.edu, and Linda will try to match up the furniture with a needy department.

 

Hotels

Faifield Inn & Suites 2016 Smith College Rates

 

Hotel Northampton

Smith group bookings and individual reservations are available at a discount through the Hotel Northampton.

The Hotel Northampton
36 King Street
Northampton, MA 01060

Hampshire Hospitality Group

The Hampshire Hospitality Group offers a discounted rate at the Autumn Inn, Clarion Hotel, Courtyard Marriot, Holiday Inn Express, Econo Lodge and Howard Johnson for all Smith College faculty, staff and families visiting Smith College:

Please note: Discounted rates are not available on Smith College Parents Weekend, Smith College Commencement weekend or UMass graduation weekend.

All departments needing to reserve more than a total of none rooms for one night (or five rooms for multiple nights) must contact the sales office. All rates are based on standard room accommodations.

Industrial supplies (maintenance, repair and operational supplies)

Visit Grainger to register and obtain the Smith College discount. The Smith College account number is 810662916. For a quote on a Grainger item contact our Grainger representative, Rich Deyoung at (978) 618-0902 or e-mail rich.deyoung@grainger.com.

Laboratory Supplies and Equipment

Office supplies and Paper

W.B. Mason is Smith's primary office supplier. Please contact David Hayes, the Smith College WB Mason Sales Representative, to get setup to order online and receive discounts. In order to see the online discount pricing, WB Mason must register you with a sign-on to their Web site.

Beginning June 14, 2010, individuals will be required to use their procurement card for payment to WB Mason. WB Mason will require a Pcard number for payment at the time of purchase. Please remember to print your receipt at that time.

If you need a sign-on ID for the WB Mason Web site or have questions, please contact David Hayes, the WB Mason sales representative, david.hayes@wbmason.com

Smith College uses paper containing 30% post-consumer recycled content. All offices are asked to adhere to this policy, buying the paper from the College's primary supplier, WB Mason.

Smith College's printer and copier paper purchasing policy.

Picture framing

Eastmont Custom Framing

Old Town Hall at 43 Main Street

Easthampton, MA 01027

413-529-9265

www.eastmontgallery.net

10% Discount for Smith College related transactions

Toner for Printers - link to Smith ITS website

To request more toner, visit the ITS Website (link to ITS Technology & Resource Advisor webpage with iinstructions).

Typewriter Maintenance

Forbes Snyder Business Products is an authorized service company for maintenance service on typewriters.

Forbes Snyder Business Products
54 Northampton St.
Easthampton, MA 01027
(413) 529-2950

Water

See Smith College's bottled water policy.

Discounted Pricing with Poland Spring

Representative contact information:

Jesus Candelario
Poland Springs

Key Account Manager - CT / Upstate NY Zone
170 CARANDO DRIVE, SPRINGFIELD,MASS 01104

Cell: 914-906-0244 

Fax 413-732-8369


email: jesus.candelario@waters.nestle.com