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Purchasing

The Purchasing Office is responsible for the College Corporate Card program, negotiating and managing college-wide contracts and procuring products and services for Smith College.

News & Updates

New Smith College Amazon Policy

In the last few years Amazon has become a popular vendor across campus. Due to this increase in spend, the college, with Amazon’s assistance, is implementing an Amazon Purchasing Policy. The policy is effective immediately and requires end users to transition their Smith Amazon accounts to the Smith Amazon business account. Moving to the business account will not change how you order from Amazon. Consistent with other colleges, Smith will no longer pay for Amazon Prime accounts which are considered personal accounts. Please click on the link to the Amazon policy posted below. Purchasing will send you an invite to the new Smith Amazon account over the next couple of weeks. Please feel free to contact the Purchasing Office to assist in the transition or implementation of the Amazon business account.

SC_AmazonPolicy_11-3-16

JP Morgan Chase Chip Card

Please see the links below to the Chip Card Orientation Guide and the Chip Card FAQ

Chip Card Orientation Guide

Chip Card FAQ

Toner Phoner Scam

This notice is regarding what is known as the "phoner toner" scam that preys on employees. Posing as a Smith College primary supplier, the scammer contacts an employee and asks for the model number of the copier or printer in their office. Please remember, never to disclose information to a vendor calling on the telephone. Knowing the type of printer or copier can enable a scammer to send toner to that office and then charge the office for toner. If you need toner contact CBS-Xerox, the college's primary supplier, at 1-800-842-0009. Please alert all employees and students in your department.

Smith College Amazon Account Tax Exempt Information

Amazon charges sales tax in Massachusetts. College cardholders who order from Amazon on behalf of Smith College, must set up their Smith College Amazon account with tax exempt status. Please click on this link for instructions.

Furniture Reuse:

Furniture items are no longer being stored at Fort Hill. Other spaces are being considered and the campus will be notified when an alternate storage space is determined.

For furniture that is in disrepair or bad shape, please submit a work order to Facilities Management for the removal and disposal of the furniture.

For Furniture that is in excellent condition and can be reused, please contact Linda Hiesiger in Purchasing, LHiesige@smith.edu, and Linda will try to match up the furniture with a needy department.

Important message regarding copiers

For departments with a color copier/MFD, please make sure your print default is set to black and white. If your print default is set to color, your department will get charged for color even when printing black and white documents. When you change your print default to black and white, you can manually choose the color print setting when needed.