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Organization Transition and Recognition

Each student organization leaves a special mark on the cultural, social and intellectual life of Smith College. In officially recognizing organizations, we in turn recognize the contributions that organizations make to the quality of life at Smith, aiding us in our commitment to providing a safe and inclusive learning environment that promotes personal growth, leadership development, co-curricular involvement, intellectual inquiry, global stewardship, social responsibility and the valuing of difference in all forms.

NEW! Transition and Recognition Timeline and Details

We are excited to share changes to the Organization transition and recognition process.

STEP 1:
TRANSITION MEETINGS WITH SARA MCGUIRE

The current president and treasurer of all student organizations must meet with Sara McGuire during open hours, at a time of their choice, between April 10 and May 2 in the Resource Room (CC 203) in order to prepare for elections and transition to new leadership for the 2017-18 academic year. This will ensure that your organization is eligible for registration and that next year's leadership will be informed of current practices.

SIGN UP FOR A MEETING HERE!

STEP 2:
HOLD ELECTIONS
Hold elections within your Organization by the last day of class.
We encourage you to do this sooner rather than later, but you should have it all set by the last day of the semester. If possible, you're going to want to know who will be running things before you leave for the summer.

STEP 3:
ONLINE REGISTRATION

Newly elected presidents, identified as primary contacts on the Smith Social Network: Complete your Organization Registration form on the Smith Social Network.

Please login to the Smith Social Network and complete the registration process on your organization page. Please contact Sara McGuire with questions or concerns.

This form will open the Monday, April 17. Forms in pending status will recieve notification of submission and information regarding Fall leadership meetings for final approval of registration.

***NEW DEADLINE: The new deadline to submit Organization Registration forms is Wednesday, September 13. We have moved from an April deadline to September to accommodate changes and updates and to ensure that we are operating with the most updated information possible.

STEP 4:
PRESIDENTS and TREASURERS FALL LEADERSHIP MEETING

Presidents must attend a working meeting of their choice to gather information necessary to run your organization for the academic year. Please see the Organization Training page for more details.

These meetings are necessary to be sure all of your information is updated and processes and procedures are clear for how organizations conduct business.

Online registration forms will NOT be approved UNTIL an organization has meet with Sara McGuire in September.

STEP 5:
TREASURER TRAINING

Treasurer Training is ALWAYS AVAILABLE ONLINE!

STEP 6:
STUDENT INVOLVEMENT FAIR, SATURDAY, SEPTEMBER 16

The Student Involvement Fair will be held on Chapin Lawn (rain site, Campus Center) from 11:30 am to 1:30 pm.

All organizations will be registered to participate in this fair by completing the registration form on the Smith Social Network. No additional registration is needed.

It is your responsibility to prepare materials for your tables and be prepared to staff them for the duration of the event. We will provide tablecloths for each organization upon check in at the OSE table in front of the Campus Center.

Benefits of Recognized Organizations

Student organizations officially recognized by the college receive many benefits, including:

  • An active page on the Smith Social Network.
  • The use of college space by reserving meeting rooms, programming spaces and outdoor event space.
  • Permission to publicize, poster and reserve banner space.
  • Permission to use the Smith name with your organization.
  • Use of a student organization mailbox in the resource room.
  • Ability to apply for and receive funding from college funding sources.
  • E-mail and website organization accounts.
  • Access to vending tables and cash boxes in the Campus Center.
  • Ability to apply for and/or receive an office or storage space in the Campus Center or other student organization designated office building.
  • Participation in the annual Student Involvement Fair held at the beginning of the fall semester.
  • Organization bank account through the College Controller's Office.
  • Ability to use the student organization credit card to make club-related purchases, available through the OSE.