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Records Management

IMPORTANT NOTICE:

The Smith College Archives will be closed May 22nd to September 5th, 2017 to facilitate a move to temporary quarters in Young Library. To prepare for that move, the College Archives will not accept records transfers from College offices effective January 16, 2017. Records transfers can resume October 2017, in consultation with the College Archivist.

Are you the potential victim of a 'records avalanche'?

Smith College President Thomas C. Mendenhall

Records Services is here to keep you safe! You can significantly increase the efficiency of your office while still maintaining control over and access to your records. Here are some reasons to use Records Services:

  • Improve access to your records
  • Ensure the protection of your records
  • Space savings to your office
  • You retain ownership of the records
  • Personal and Institutional protection

Records are evidence of what the institution does. They capture its activities and transactions and are assets to the College. Effective records management ensures the information that has value and importance is retrievable, authentic and accurate. Records come in many different forms: paper, electronic, website, and databases. Files can contain memos, contracts, emails, digital images, reports, and graphics among others. Files can reside in file drawers, on desktops, on servers and flash drives.

Records and the information contained in them are everyone's responsibility! Each employee has an important role to play in protecting the College and ensuring its future by creating, using, organizing, retrieving and disposing of records according to established guidelines.

The College has embarked on a campus-wide program to provide managers and employees with information about managing records and information in your care.  For information about the College's records management and information policy see:

 

If you have questions about the records management policy, or wish to discuss your participation in the records management program please contact the College Archives staff.