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Sponsored Research Office

Sponsored Research is defined as all research and programs supported by external funding and received by Smith College on behalf of members of the college community, and for which the college is accountable. This does not include gifts or bequests to the college, student financial aid, or support for student projects unless the college is required to submit an application on a student's behalf and administer the award(s).

Three offices on campus provide primary support for sponsored research at Smith. They are: the Office of Corporate and Foundation Relations, the Sponsored Research Office (within the Provost's Office), and Grants Administration (within the Finance Office).

Q: I am looking for external funding for my research or program. Whom do I contact?

A: Marilyn Woodman in the Office of Corporate and Foundation Relations. This office assists faculty in identifying potential funding sources, both public and private, and, when requested, will review draft grant proposals and provide substantive editorial guidance.

Q: I am ready to apply for an external grant. Whom do I contact?

A: There are two contacts as you prepare your proposal. Marilyn Woodman assists with proposal development and provides editorial guidance. Emily Robinson in the Sponsored Research Office assists with budget development and the grant submission process. Her work is overseen by Bill E. Peterson, Associate Provost, who serves as the Director of Sponsored Research. Working with Marilyn and Emily should occur simultaneously since they provide assistance on different aspects of the proposal process.

All external grant proposals must be reviewed and approved through the Sponsored Research Office prior to submission.

Send an email to the Sponsored Research Office (

Q: I was just awarded a grant. Now what?

A: Contact Kate Wallen, Assistant Director of Grants Administration, for post-award services from grant fund setup through closeout. Kate works with Principal Investigators and administrative support staff to provide updates on grant funds, financial reporting, effort reporting, guidance on award terms and conditions, compliance, and oversight. David DeSwert, Associate Vice President for Finance, oversees this work.

For a complete description of roles and responsibilities for sponsored research at Smith, see SRO Roles.

Preparing Your Grant Proposal

Guidelines and Checklist for Submitting External Grant Application (PDF)

Grant Proposal Processing Form (Microsoft Word document)

Disclosure of Significant Financial Interest (PHS AND NSF) (Microsoft Word document)

NIH PI Assurance Certification (PDF)

Grant Budget Rates and Proposal Information (PDF)

Grant-Related Policies

Policy on Outside Sources of Funding for Faculty Research (from the Faculty Code)

Salary Support for Faculty on Outside Grants (from the Moneybook)

Policy on Academic Financial Conflict of Interest in Research (PHS and NSF)

Conflict of Interest Policy from the Staff Handbook

Provisional Intellectual Property Policy

Misconduct in Research Policy


NSF RCR Compliance Plan

Grant Awards

We are pleased to announce the following grant awards to Smith College.

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