Chairs and directors may request authorization to conduct a search for a faculty or course support hire in their department as follows:
To request a tenure-track position, see the Tenure Track Proposal Form (December 1st deadline) for details on the procedure. The form should be submitted to Danielle Ramdath, Associate Dean of the Faculty, College Hall 206. Tenure-track position authorizations are normally made by the Provost and the Committee on Academic Priorities in the spring.
Requests for non-tenure-track and course support positions are made via the Staffing Request Form (department-specific; distributed annually) and discussion with the Provost and Associate Provost at the departmental staffing meetings held each fall semester, for appointments for the following academic year.
For non-tenure-track faculty and course support staff appointments that are for one year and less than full-time, a full national search is not required; however, departments and programs are expected to cast as wide a net as appropriate given the position and time available. A national search is required for all full-time or multiple-year appointments. A full national search is required for all tenure-track searches. Formal authorization from the Provost's Office is of course required for all searches and appointments.
Upon receipt of the authorization from the Provost or Associate Provost to undertake a search, contact Sandra Blaney, Faculty Recruitment & Appointment Specialist (x3004), who administers all faculty and course support searches throughout the process. To begin the process, please prepare the following in Microsoft Word format:
- draft advertisement text
- completed Faculty Recruitment Plan, with attachments:
- list of organizations/websites where you wish to advertise position
- list of institutions (e.g. graduate schools) or organizations you intend to notify about the position
- if applicable: list of individual colleagues, contacts, or known potential candidates you intend to notify about the position.
Dwight Hamilton, Vice President for Inclusion, Diversity & Equity, is available to advise search chairs on advertising language, placement, and other aspects of your search to help locate and attract diverse pools of candidates. Search committee chairs are asked to make an appointment with him prior to submitting recruitment materials to the Provost's Office. He may be reached at firstname.lastname@example.org or x2141, https://www.smith.edu/diversity.
Subsequent to the conversation with Dwight, email all required materials to Sandra Blaney, Faculty Recruitment & Appointment Specialist at email@example.com. Sandra will review, edit, and clarify the materials as necessary, in close communication with the search chair, and submit them to the Provost (for tenure-track) or Associate Provost (for non-tenure-track) and the Chief Diversity Officer for review and final approval. Once these approvals are obtained, Sandra will create online posting, place the advertisements, and notify the chair of the completion of the process. At this point, the search has begun and candidates may view the position and begin to apply.
Smith College uses Interfolio ByCommittee, a Web-based program that streamlines the candidate application and review process, for all faculty and course support staff searches. No other Web-based programs may be used for Smith searches. Sandra Blaney serves as the Interfolio administrator and is the point of contact for all requests from the search committee.
Applicants or reference providers with system-related questions should be directed to the Interfolio Help Center, which will provide all necessary assistance or support. Please note that no candidate must pay for a regular Interfolio user account in order to apply to a Smith College search: by proceeding from the posting application page, they may create an account and submit their application at no charge.
Please review the Search & Interview Budget Guidelines for information on search budgets for advertising and interviews.
Initially, the committee will narrow the pool down to a short list of semi-finalists (typically between 8-15) for off-campus/Skype/conference call interviews. These candidates must be reviewed and approved by Dwight Hamilton before contacting them to schedule interviews. Once the semi-finalist stage is complete and the committee has selected its finalists (normally three), the chair of the search committee must receive the approval of the Provost (for tenure-track searches) or Associate Provost (for non-tenure-track searches). These approvals must be obtained prior to contacting any candidates to invite them for interviews.
Tenure-track candidates must interview with the Provost (contact Jayne Mercier, Executive Assistant to the Provost, firstname.lastname@example.org, for scheduling) and non-tenure-track candidates must interview with the Associate Provost (contact Sandra, email@example.com, for scheduling). To ensure availability, it is advisable to schedule with the appropriate Dean prior to scheduling on-campus interviews with the candidates.
Interfolio FAQ for Applicants
Interfolio FAQ for Reference Providers