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A Culture of Care >> Read Smith’s plans for the fall 2021 semester.

Smith College A Culture of Care

Testing

Testing

Students and employees are currently required to participate in the college’s COVID-19 testing program. Smith’s asymptomatic testing program is managed by the Broad Institute.

This dashboard will be updated daily. In accordance with applicable privacy laws, the college will not release any personally identifying information regarding individual cases.

Schedule a COVID-19 Test

View a text-based version of the COVID-19 Screening Data.

Notes

The following groups are included in the college’s mandatory, twice-weekly coronavirus screening: students approved to be in residence on or near campus and approved on-campus employees. Smith’s asymptomatic screening program is managed by the Broad Institute.

Only figures relating to the on-campus screening of employees and students are in included in these data.

While an initial 124 single-occupancy rooms have been set aside for quarantine and isolation, Smith College has the flexibility to add several additional houses as either isolation or quarantine space as needed.

National and state data from CDC COVID-19 Electronic Laboratory Reporting (CELR), Commercial Laboratories, State Public Health Labs, and In-House Hospital Labs via The US Department of Health and Human Services under an Open Data Commons Attribution License. For details on federal data definitions please refer here.

County data is provided by the Commonwealth of Massachusetts and is updated weekly. For more info about COVID response reporting in Massachusetts, please click here.

Data Definitions

14-day average positivity rate - The number of positive COVID-19 tests divided by the total number of tests collected (over the past 14 days).

New cases - The number of positive results returned in the past 7 days.

Positive Result - A screening result that has come back indicating the presence of COVID-19.

Inconclusive Result - A screening result that has come back flagged as unable to be processed.  

Total Tests - The total number of COVID-19 tests collected since the College’s screening program began on August 12, 2020.

Test turnaround time - The average time between when each test is collected and the time that a result is determined for that test (over the past 7 days).

Quarantine - Students are placed into quarantine after coming into contact with someone who tested positive for COVID-19.  Quarantine accommodations include a single bedroom and private bathroom.

Isolation - Students are placed into isolation after testing positive for COVID-19.


Community Testing

Asymptomatic COVID-19 Screening

Students and employees are required to participate in the college’s COVID-19 screening program. Students will be tested twice weekly until at least Friday, September 10. Employees will be tested weekly for those fully vaccinated and twice weekly for those who have an approved exemption from vaccination.

  • Students must be tested twice per week.
  • All vaccinated faculty and staff with a regular on-campus presence must be tested once per week. Those with approved exemption from the vaccine and regular on-campus presence must be tested twice per week
  • Employees returning to on-campus work and new hires must receive a negative COVID test from the campus testing site within the three business days prior to returning to campus.
  • The campus testing site is located in the Carroll Room at the Campus Center which is open Monday – Friday, 7 a.m – 5 p.m. 
  • Appointments are required for testing and can be scheduled online at this link
  • Students must complete the "Smith COVID Testing Program Consent Form" in the Residence Life Self-Service accessible via the Smith portal before your first testing appointment.
  • Employees new to the testing program must review and sign a paper copy of the “Smith COVID Testing Program Consent Form” at the test site prior to their first test.
  • Do not come to the asymptomatic test site if you are experiencing symptoms of COVID-19. Instead, contact the Schacht Center at 413.585.2250 to discuss your symptoms and schedule a symptomatic test. 
  • If you require assistance or accommodations to assist you in moving through the testing process, please contact the test site coordinator at testingandtracing@smith.edu. If you are unable to use the steps, please use the elevator to access the second floor. If you are hearing imparied, a test site facilitator will don a clear mask to aid with communication. 
  • Please have your OneCard ready when arriving. We will ask that you swipe your card to speed up the check-in process for your appointment.
  • Please enter the Campus Center using the Chapin Lawn entrance. 
  • Please blow your nose within 30 minutes of your appointment. This is a requirement by the lab to ensure a conclusive test.
  • You can preview the testing process at this link.

Schedule A COVID-19 Test

 

Symptomatic COVID-19 Testing

  • Students who are experiencing symptoms of COVID-19 should contact the Schacht Center at 413.585.2250 immediately to discuss your symptoms and to schedule a symptomatic COVID-19 test. 
  • Employees who are experiencing symptoms of COVID-19 should notify their supervisor and go home or remain at home, complete this form, and contact the Schacht Center or their primary healthcare provider to determine if a symptomatic COVID-19 test is warranted. Employees may be asked to remain home until cleared with a negative COVID-19 test performed by their primary care provider, an approved off-campus test site, or the Schacht Center. Employees who wish to schedule a drive-up or walk-up test at the Schacht Center should make an appointment by calling 413.585.2250 during regular business hours. 

Result Notification

  • Results from PCR tests administered at the Campus Center or Schacht Center generally return in less than 48 hours after the test is completed. Results will be emailed from the Broad Institute’s lab software, CareEvolve. Note that only negative test results will be communicated via email. Positive test results will be communicated by healthcare staff at the Schacht Center or a campus-based contact tracer.
  • When signing into CareEvolve for the first time you will be prompted to confirm demographic information. Please select “unknown” for gender. For employees, please enter your home zip code. Students should enter the Smith zip code, 01063. This information can be updated after viewing your initial negative test results. 

A note about gender classification in CareEvolve: The Massachusetts Department of Public Health, to which CareEvolve is required to report testing data, currently dictates that “gender” (their term) be coded into only four categories-“other”, “unknown”, “female” and “male”. When you log into CareEvolve the first time, you will be asked to indicate which category your test results should be coded into and unfortunately, based on Massachusetts requirements, we can provide only these four choices. Each member of our community has been loaded into the system with a gender identity listed as “unknown”, to avoid selecting from the limited choices of gender markers that would, inevitably, misgender some of our valued community members.

Smith College acknowledges that these categories are not inclusive or accurate and do not reflect our commitment to respecting the full range of gender identities reflected in our Smith community. We apologize to students and employees, as does the Broad Institute. We have been in contact with the Massachusetts Department of Public Health to ask them to reconfigure how they categorize and use the term “gender”. We will continue our advocacy to change this state requirement and work with campus community members to ensure that appropriate gender markers are listed within our campus based medical record system.

  • Results of rapid antigen tests performed by the Schacht Center or one of their designees are available within 20 minutes and will be communicated directly to the person receiving the test.

If you have questions or concerns, please email testingandtracing@smith.edu. The Schacht Center and its Testing and Tracing Team thank you for working with us to protect the health and wellbeing of the campus community.


Testing for Employees

Asymptomatic Testing for Employees

  • Employees returning to on-campus work and new hires must receive a negative COVID test from the campus testing site within the three business days prior to returning to campus.
  • Employees must schedule their own screening(s) once their office has returned to campus.
  • Informed consent forms for the asymptomatic screening will be completed on site at the first screening appointment.
  • Results will be made available 36–48 hours after the screening is completed. Negative screening results will be provided via email.
  • Positive screening results will be communicated by health-care staff at the Schacht Center for Health and Wellness. Employees who receive a positive screening result should contact their manager and their human resources representative as soon as possible to discuss next steps.
  • Employees who know they will be away from campus for at least a week (vacation, sick time, etc) should inform the Testing Team by emailing them at testingandtracing@smith.edu. Employees taking vacation or personal days for at least a week should submit time-off requests in Workday a week ahead of time to avoid compliance notification errors. Employees who are away for less than one week of time must participate in weekly testing.

Symptomatic Testing for Employees

  • Employees experiencing symptoms of COVID-19 may schedule a drive-up or walk-up test at the Schacht Center should make an appointment by calling 413-585-2250 during regular business hours.
  • Do not go to the asymptomatic testing site in the Campus Center if you are experiencing COVID-19 symptoms.
  • Employees who are experiencing symptoms of COVID-19 should notify their supervisor and go home or remain at home and complete this form. Employees may be asked to remain home until cleared with a negative COVID-19 test performed by their primary care provider, an approved off-campus test site, or the Schacht Center.
  • A member of the college’s Contact Tracing Team will reach out to test-positive employees within 24 hours to discuss any close contacts they may have had on campus. Cases will then be passed on to the local Board of Health, which will interview the employee about any close contacts in the employee’s town of residence.
  • If an employee tests positive after completing an asymptomatic screening, a Schacht Center staff member will call them to discuss the test result and offer guidance about how to access any needed medical care and how to navigate the state-required isolation period.
  • If an employee receives a positive result, a member of the HR team will assist them in recording their time on their timesheet (if applicable) and will assist in notifying their manager that they are approved for a leave of absence from their position. Employees will continue to be paid for any time spent in quarantine or isolation.
  • In accordance with state Department of Public Health requirements, a member of the college’s contact tracing team will call employees within 24 hours of receiving their positive test result. The tracer’s job is to conduct an interview to make sure the employees are connected with appropriate medical resources, offer broad information about isolation/quarantine guidelines, and help employees to identify anyone on campus with whom they may have had close contact. Workers will also be contacted by their local Board of Health in the city or town of their residence. Board of Health staff will work with them to ensure that they have any additional support needed and will inquire about anyone in the local community with whom the employee has direct contact.
  • If the employee does not develop symptoms, they will be able to return to work approximately 10 days after receiving their positive result. The Office of Human Resources will guide them in submitting appropriate medical certification to return to work.
  • If the employee does develop symptoms, they should contact their primary health-care provider for guidance. They may return to work after:
    1. 10 days have passed since symptoms first appeared
    2. 24 hours with no fever without the use of fever-reducing medications
    3. Other symptoms of COVID-19 are improving
    4. Their doctor has cleared them to return to work and provided the Office of Human Resources with appropriate medical certification to return to work.
  • After the employee tests positive, they will continue to show positive test results for up to 90 days. They should discontinue asymptomatic screening protocol during this time. A representative from the asymptomatic screening and contract tracing team will be in touch with them at the end of the 90 days to remind them to begin asymptomatic screening again.

Contact Tracing

For Students

  • The college has a team of contact tracers who are in touch with students who test  positive within 12 hours of result reporting, but usually much sooner. 
  • Students who test positive for COVID-19 will be moved to an isolation space for at least 10 days.
  • A contact tracer will conduct a state required interview with any student who tests positive to ensure they have what they need during isolation and to identify any potential close contacts. The identity of the person who tests positive will be held in confidence and only shared with medical providers at the Schacht Center and the Director of Residence Life to facilitate movement to an isolation space and the monitoring of the student’s health while in isolation. 
  • Identified close contacts will be notified of their potential exposure and advised about appropriate quarantine protocols.
  • In most cases, fully vaccinated close contacts do not need to be quarantined in a designated space, but are required to follow public health guidelines as detailed by the contact tracer and test on days 3 - 5 after exposure.
  • Unvaccinated close contacts are required to quarantine for a minimum of 7 days and be tested on days 5 - 7 of exposure. Unvaccinated student close contacts will be moved to a designated quarantine space.
  • Email notifications will be sent out to all students who may have attended class with the case during the infectious period. Instructors and classmates will be instructed to test on days 3 - 5 after exposure and to follow public health recommendations.

If you are experiencing any symptoms or you think you have been exposed to COVID-19, please complete this form and a member of the contact tracing team will be in touch with you.

For Employees

  • The college has a team of contact tracers who are in touch with employees who test positive within 12 hours of result reporting, but usually much sooner. 
  • A contact tracer will conduct a state required interview with any employee who tests positive to ensure they have what they need during isolation and to identify any potential close contacts. The identity of the employee who tests positive will be held in confidence and only shared with a designated human resource representative for the purpose of confirming the employee’s need to remain off campus for the duration of the isolation period.
  • Employees who test positive for COVID-19 will be instructed to stay home for at least 10 days and to be in contact with their primary care provider as soon as possible. 
  • During the contact tracing process, close contacts who are Smith College community members will be identified, interviewed, and advised of public health guidelines to follow during the quarantine period. 
  • In most cases, fully vaccinated close contacts do not need to quarantine at home, but are required to follow public health guidelines as detailed by the contact tracer and test on days 3 - 5 after exposure.
  • Unvaccinated close contacts are required to quarantine at home for a minimum of 7 days and be tested on days 5 - 7 of exposure.

If you are experiencing any symptoms, have tested positive for COVID-19 outside of our testing program, or think you may have been exposed to COVID-19, please complete this form and a member of the contact tracing team will be in touch with you.