Student Handbook

Bylaws of the Student Government Association of Smith College

Articles XI - XIV

Article XI. The Rules Committee

SECTION 1. MEMBERS

  1. The chair;
    1. The student shall be the Parliamentarian of senate. [See Article II]
    2. The co-chair shall be the Vice Chair of Finance, as elected through Finance Committee.
    3. The chairs shall only vote in the event of a tie.
    4. The chairs shall be responsible for any and all communication regarding org chartering, org recognition, and constitutional amendments to organizations.
    5. The chairs shall be the first point of communication with both orgs in the process of forming organization and those preexisting.
    6. Prior to submitting a new charter to Rules Committee, the chair(s) will meet with the students to review the chartering process and show copies of sample charters.
      1. The organization will then draft a charter or amend an existing charter and submit it to the co-chairs for chartering. Amendments to existing charters must comply with the Method to Amend article in the organization’s existing charter.
    7. The chairs shall be responsible for providing information on the status of each organization’s charter to each member of Rules Committee.
    8. The chairs shall act as advocates for all student organizations who bring a charter before the Senate.
      1. If in any case the representative from an org cannot attend a Senate meeting to present their charter, the chair and co-chair can present the org in their place.
    9. The chairs shall be responsible for documenting any bylaw and constitutional change regarding the Smith SGA.
      1. If committees, Senate, Orgs, etc. would like to make bylaw or constitutional changes, it is the job of the Parliamentarian/Chair to work with said people to detail these changes in a proposal and edited bylaws in order to be presented to Senate.
    10. The student shall only vote in the event of a tie.
  2. Members-at-large;
    1. There shall be no fewer than three members-at-large in Rules Committee.
    2. The members of the association at large shall be elected through the senate. They shall be elected for a term of one year.
    3. They shall serve as voting members of the committee but shall not vote on any issue pertaining to an organization with which they are affiliated.
    4. They shall attend all meetings called by the chair, and are eligible for impeachment after two unexcused absences.
    5. In the event that a member-at-large position is vacated, it shall be filled from the body where the member was from.
    6. A secretary shall be elected from among the membership.
      1. The student shall record and publish the minutes.
      2. Minutes which discuss specific matters of legislation, guidelines, bylaws and amendments shall be distributed to the appropriate committees.
      3. All minutes shall be available on the SGA webpage.

SECTION 2. DUTIES AND POWERS

  1. To read and review all legislation, guidelines, bylaws and amendments prior to a vote in the senate.
    1. To check for consistency with the constitution, bylaws, and other pieces of legislation.
    2. To consider the implications when reviewing the document(s).
    3. To make recommendations based upon the findings of the committee.
    4. They shall have the authority to approve or deny the formation of recognized orgs with a ? majority vote within Rules Committee
      1. In the event of a tie, they will then bring the org to the senate body.
      2. After two semesters of recognition, should a recognized org like to change their status to Chartered, Rules committee shall assist them in their chartering process.
    5. All Organizations must update their charter every five years, in which their Orgs.’ status will be reviewed by Rules Committee.
    6. All active organizations must submit a current recognition form through the Smith Social Network each year.
    7. The Rules Committee will review the charter, checking for proper grammar and spelling, consistent language, punctuation, and syntax.
    8. The Rules Committee will check that the charter contains the following sections:
      1. Name
      2. Purpose
      3. Goals (optional)
      4. Membership
      5. Officers and Duties
      6. Election Procedures
      7. Organization Advisor (optional)
      8. Sources of funding
      9. Method to Amend
      10. Method to Impeach Officers
      11. Hazing and Non-Discrimination Clauses
    9. The Rules Committee will check that the charter is consistent with the Smith College Rights Policy on Academic Freedom, the Social Code of Conduct, the Smith College Academic Honor Code, and state, federal and local laws.
    10. The Rules Committee will write recommendations for the charter, and the chairs of the committee will meet with the organization to review these recommendations in a timely manner.
    11. Rules Committee will forward the approved constitution for chartered organizations to Senate who will have two weeks to review the charter: one week to conduct a charter presentation and one week to vote on the charter.
    12. A two-thirds majority vote of the SGA Senate is required to approve a charter. The organization’s members have the ultimate decision in the content of their charter. It is not the duty of the Rules Committee or the Senate to interfere with the wishes of the organization, so long as those wishes are consistent with Rules Committee, SGA, and Smith College policies.
    13. Rules Committee shall recognize orgs with a majority vote within the committee.
    14. New amendments to any charter will be voted on by Rules committee. In the event of a tie, the proposed amendment shall go in front of Senate.
      1. If the proposed amendment comes from a Chartered org and the committee feels the amendment is significant enough to substantially change the purpose of the org, the amendment will go to Senate for approval.
    15. New organizations (both chartered and recognized) must be in touch with the Office of Student Engagement
  2. To work with the appropriate committee or group of students on proposed legislation.
    1. To meet bimonthly or as needed.
    2. They shall not have the authority to prevent legislation from being presented to and voted upon by senate or the student body.
    3. Rules Committee shall meet once a week to review all charters submitted to the co-chair before that week’s meeting.
    4. Rules Committee shall be responsible for the elimination of bias within its members, without regard to political bent or personal interactions.
    5. The Rules Committee shall be responsible for recognizing orgs with a majority vote.
    6. The Rules Committee, when organizations are presenting their charters to Senate, can make a recommendation to the Senate prior to voting.
    7. Rules Committee shall have the responsibility of reaching a two-thirds quorum of the voting members of the committee at the occasion of any chartering application.

SECTION 3. CHARTERED AND RECOGNIZED ORGANIZATIONS

Chartered Organizations

  1. Chartered Orgs have the capabilities to host meetings, events, fundraisers etc. with or without funded support from Smith College SGA and ORC, use the College’s meeting facilities when needed, have an email address and page on the Smith Social Network, and have a table for the Org. Fair.
  2. Chartered Orgs can apply for funding through the ORC.
  3. Chartered Orgs must meet with one of the Co-Chairs of Rules Committee before having their charter reviewed by Rules Committee.
  4. Rules Committee must approve a Chartered Org by a majority vote to move on to Senate.
  5. Amendments to charters must be approved by Rules Committee by a majority vote.
    1. In the case of a tie, the charter will be brought to Senate.
    2. If the proposed amendment comes from a Chartered org and the committee feels the amendment is significant enough to substantially change the purpose of the org, the amendment will go to Senate for approval.
  6. Chartered Orgs must be approved by Senate by a majorty vote to be officially chartered by Smith College SGA.
  7. Once a charter is approved, the organization must file recognition forms with the director of the Office of Student Engagement to become active.
  8. Once active, a newly chartered organization will be subject to a trial period in which they are a “zero-year organization.”
    1. A zero-year organization shall be any organization that has been chartered for less than two semesters, including the semester they were chartered in and the following semester.
    2. Zero-year organizations will be limited to receiving $200 from ORC per semester.
  9. Recognized Organizations
  10. Recognized Orgs have the capabilities to host meeting, events, fundraisers etc., without funded support from Smith College SGA and ORC, can use the college’s meeting facilities when needed, have an email address and page on the Smith Social Network, and have a table for the Org. Fair.
  11. Recognized orgs must be approved by Rules Committee by a majority vote in order to be officially recognized.
  12. Amendments to charters must be approved by Rules Committee by a majority vote.
  13. After being a recognized org for 2 full semesters, should the org wish to be a funded org and thereafter be a chartered org, they must bring their revised constitution to the Rules Committee for review and after be approved of by the SGA Senate.
  14. Once a charter is recognized, the organization must file recognition forms with the director of the Office of Student Engagement to become active.

SECTION 4. REQUIREMENTS FOR STUDENT ORGANIZATIONS

  1. The organization cannot fulfill the same purpose as any other existing organizations.
  2. The organization must provide a demonstrable benefit to the Smith community.
  3. There must be demonstrated student interest for the organization.
    1. Organizations wishing to be recognized must submit a list of 10 interested members to the Rules Committee when undergoing the recognition process.
    1. Organizations wishing to be chartered must submit a list of 15 interested members to the Rules Committee when undergoing the chartering process.
  4. No student organizations may exclude any members for any reason except for on the basis of measurable skills.
  5. To maintain its Active status and continue to be eligible for the benefits that are afforded to recognized and chartered orgs, all student organizations must complete the Organization Accountability Path on the Smith Social Network.
  6. Membership in any student organization shall be open to all students in good standing currently enrolled at any of the Five Colleges regardless of race, color, creed, religion, national/ethnic origin, sex, sexual orientation, age, or with regard to the bases outlined in the Veterans Readjustment Act and the Americans with Disabilities Act.

ARTICLE XII. The Social Justice & Equity Committee
This committee will be changing in the upcoming year. Therefore it will be updated in the bylaws, once the committee has been updated by the school.

SECTION 1. PURPOSE

  1. As the Social Justice and Equity Committee, our purpose is to support marginalized folks by promoting equity and combating systemic oppression through education in houses and on Smith College campus. Although we work primarily with students, we want to name our support for all people associated with Smith, including but not limited to: workers, staff, and faculty. Our aim is to achieve this through supporting the efforts of groups and individuals organizing around issues of justice, and educate the campus through workshops, speakers, and various kinds of programmingder of the semester.
  2. To serve as a link and resource for students and organizations interested in diversity and social justice issues.
  3. To raise issues of diversity and social justice among the student body.
  4. To promote awareness in the student body through new initiatives.
  5. To promote awareness of systematic discrimination in the student body, and actively work to understand and dismantle discrimination.
  6. To provide the student body with educational resources, and host conversations relating to, systematic discrimination throughout the college.
  7. To respond to prominent acts of discrimination that occur locally and on campus.

SECTION 2. MEMBERS

  1. Executive Board Members
    1. The Chair of the Social Justice and Equity Committee;
      1. The Chair shall be a rising junior or senior, elected in the spring all-college election for a term of one year and subject to reelection.
      2. The Chair must have been on the Committee for a minimum of one year, prior to their election.
      3. The term for Chair shall begin at the cabinet meeting following the student’s election. The term shall end at the cabinet meeting following the election of the Chair’s successor. The student shall be available for counsel to the succeeding Chair for the remainder of the academic year.
      4. The Chair will sit in the senate and optionally participate in the Student Government Association cabinet in a voting capacity.
      5. The chair will plan and lead weekly eBoard meetings, in partnership with the Vice-Chair and Secretary.
      6. The chair will plan and lead monthly General Body meetings, in partnership with all eBoard members.
      7. The Chair will attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments.
      8. The Chair shall supervise the operational finances of the Social Justice and Equity Committee.
        akers, and various kinds of programmingder of the semester.
      9. The Chair shall be responsible for maintaining regular communications between the Office of Inclusion Diversity and Equity.
      10. The Chair shall represent the student body on current administrative diversity and social justice committees.
      11. At the beginning of the fall semester, the Chair (with the assistance of the Vice-Chair) is responsible for conducting a needs assessment of the diversity and social justice organizations. The Chair may determine the structure of the assessment, but the document produced must guide the diversity initiatives for the year.
      12. At the end of the term, the Chair and the Committee must collaborate to produce a detailed history of the term. This history must be passed on to the next Chair, and preserved in the college archives.
      13. The Chair shall be responsible for collaborating with the Office of Inclusion, Equity and Diversity to train the Social Justice and Equity representatives of every house prior to the start of the fall semester.
      14. The Chair shall be responsible for creating and publicizing methods of receiving diversity and social justice-related requests and recommendations from the student body and student organizations and directing questions to the appropriate student or administrative body for action.
      15. Requests and recommendations may be expressed to the Chair through email, office hours, and student forums.
      16. Requests and recommendations may also be made through other members of the committee.
      17. The Chair shall be responsible for organizing a forum for the student body to express views regarding the state of the college with respect to diversity and social justice issues at least once per academic year.
      18. The Chair shall continue to monitor the progress in administrative changes in response to the 2002 agreements between the Smith Grassroots Organizing Group and the administration of the college, as well as the progress in administrative response to the Student Demands developed beginning in spring of 2012.
      19. In the event that the office of Chair of the Social Justice and Equity Committee is vacated, it shall be filled for the remainder of the term by the Vice-Chair of the Social Justice and Equity Committee, pending a simple majority vote by the membership.
      20. Should the Vice-Chair fail to be confirmed, the office may be filled by a member of the Social Justice and Equity Committee who shall be self-nominated and elected by a simple majority of its membership. The student must have been a Social Justice and Equity Representative for at least one full semester and must have attended Smith College for at least two semesters.
      21. The Chair shall attend the weekly senate meetings as a voting member.
      22. Conduct regular check-ins to with the SGA Liaison, ResLife Liaison, Org Liaison, Social Media Coordinator, Secretary, Historian, and any other positions involving relationships between SJE and external individuals and organizations, in order to provide support and hold them accountable.
        1. The Chair must meet individually with each of the above leaders at least twice per semester (one in the beginning to set goals, once at the end to evaluate success)
        2. The Chair must keep records of each meeting to refer back to in future meetings
    2. The Vice-Chair of the Social Justice and Equity Committee;
      1. The Vice-Chair shall be elected from within the body of the outgoing Social Justice and Equity Committee at the first meeting following the SGA elections each spring and may be of any class year.
      2. The term for Vice-Chair shall begin following the last meeting of spring semester. The term shall end at the final meeting of spring semester. The outgoing Vice-Chair should provide the successor with guidance and best practices.
      3. The Vice-Chair shall assist the Chair with executive functions as directed by the Chair.
      4. The Vice-Chair shall aid communications between students, orgs, and the administration, and the Chair and Secretary of the Social Justice and Equity Committee.
      5. The Vice-Chair shall directly oversee and aid in the development of events put on by the Social Justice and Equity Committee.
      6. The Vice-Chair shall conduct meetings in the absence of the Chair.
      7. In the event that the office of Vice-Chair of the Social Justice and Equity Committee is vacated, it shall be filled for the remainder of the term by a member of the Social Justice and Equity Committee who shall be self-nominated and elected by a simple majority of its membership. The student must have been a Social Justice and Equity Representative for at least one full semester and must have attended Smith College for at least two semesters.
      8. Conduct regular check-ins to with MiniTeam Coordinators, subcommittee leaders, and any other point people for internal affairs, in order to provide support and hold them accountable.
        1. The vice-chair must meet individually with each of the above leaders (subcommittee leaders at the Vice-Chair’s discretion) at least twice per semester (one in the beginning to set goals, once at the end to evaluate success)
        2. The vice-chair must keep records of each meeting to refer back to in future meetings
        3. The vice-chair should check-in informally weekly (can be done through weekly eboard meetings)
      9. The vice-chair shall coordinate internal affairs of the committee, including but not limited to retreats, bonding and community building events, and skill development/workshops for Reps.
      10. The vice-chair shall transition new members into their role on the committee, (including but not limited to) by assigning them to MiniTeams and connecting them to their MiniTeam Coordinator; adding them to the email list; communicating meeting times to them.
      11. The vice-chair shall plan and lead weekly eBoard meetings, in partnership with the Chair and Secretary.
      12. The vice-chair shall attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments.
    3. The Secretary of the Social Justice and Equity Committee;
      1. The Secretary shall be elected from within the body of outgoing Social Justice and Equity Committee at the first meeting following the SGA elections each spring and may be of any class year.
      2. The term for the Secretary shall begin following the last meeting of spring semester. The term shall end at the final meeting of spring semester. The secretary should provide the successor with guidance and best practices.
      3. The Secretary shall take notes at each meeting of the Social Justice and Equity Committee and shall be responsible for maintaining these notes in a manner that they may be passed down to the succeeding committee, as well as distribute the notes to the entire committee.
      4. The Secretary shall be responsible for keeping attendance at all meetings called by the Chair, and notifying representatives if they are in danger of impeachment on account of their absences.
      5. The Secretary shall be responsible for the committee’s publicity.
      6. The Secretary may choose to publish Social Justice and Equity Committee news and publicize events through a newsletter or other means.
      7. In the event that the office of Secretary of the Social Justice and Equity Committee is vacated, it shall be filled for the remainder of the term by a member of the Social Justice and Equity Committee who shall be self-nominated and elected by a simple majority of its membership. The student must have been a Social Justice and Equity Representative for at least one full semester and must have attended Smith College for at least two semesters.
      8. Plan and lead weekly eBoard meetings, in partnership with the Chair and Vice-Chair.
      9. Attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments.
      10. Set the agenda for eBoard and monthly general body meetings.
      11. Work with MiniTeam Coordinators to clarify agendas for MiniTeam weekly meetings.
    4. MiniTeam Coordinators
      1. Organize and lead weekly MiniTeam meetings; create an agenda for each meeting
        1. submit this agenda to Secretary before the meeting takes place
        2. check in with Secretary if MiniTeam Coordinator decides that the group should not meet in person during any given week
      2. Take notes or delegate note-taking to a MiniTeam member and submit them to the Secretary (as detailed as possible, while respecting confidentiality within the MiniTeam - these notes will be made available to the committee at large)
      3. Use meetings to (including but not limited to): discuss house and group events; provide MiniTeam members with support in planning events and responding to conflict; provide MiniTeam members with a space to debrief events and conflicts; time to plan or practice events as a MiniTeam; continue to develop members’ SJE skills.
      4. Work to build MiniTeam community, inside and outside of meetings
      5. Offer ongoing support to MiniTeam members as needed
      6. Conduct regular check-ins with MiniTeam members in order to provide support and hold them accountable
        1. must meet individually with each person (or house team) at least twice per semester (once in the beginning to set goals, once at the end to evaluate success)
        2. keep records of each meeting to refer back to in future meetings
      7. Work with MiniTeam members to hold them accountable for attending meetings and keeping any commitments they take on
      8. Attend weekly eBoard meetings, weekly miniteam meetings and monthly general body meetings, as well as any meetings required for other SJE commitments
    5. Reslife Liaison
      1. Attend weekly ResLife Social Justice Committee Meetings
      2. Begin to facilitate joint projects or mutual support between SJE and the ResLife Social Justice Committee
      3. Report back to eBoard on relevant information from Cabinet
      4. Attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments
    6. Org Liaison
      1. Reach out to the eBoard of organizations doing social justice work on campus to offer SJE resources and support
      2. Being the point person for handling requests from orgs on campus requesting SJE support
      3. Attend weekly eBoard meetings, and monthly general body meetings, as well as any meetings required for other SJE commitments
    7. Historian
      1. Record information on events, projects, and structures of SJE each semester
      2. Compile a binder of SJE resources, notes from meetings or events, and any other information that could be useful to future SJE Reps
      3. Store and refer back to previous SJE binders
      4. Act as a resource to people seeking information on past years of SJE
      5. Bring knowledge of SJE history into discussions as relevant
      6. Attend weekly eBoard meetings as needed, monthly general body meetings always, as well as any meetings required for other SJE commitments
    8. Social Media Coordinator
      1. Run and update the SJE Facebook page to spread news about events and publicize the committee
      2. Create and maintain an SJE presence on other forms of social media as you choose to
      3. Provide information and work with subcommittees interested in using social media for projects
      4. (optional) Attend weekly eBoard meetings if they are asked or if they elect to.
        (required) Attend monthly general body meetings, as well as any meetings required for other SJE commitments
  2. General Members: The House Representatives of the Social Justice and Equity Committee (“SJE Reps”);
    1. Social Justice and Equity Representatives must be elected to the Committee through house elections in the Spring semester;
      1. Each house shall have at least one Social Justice and Equity Representative; houses with over 70 residents are encouraged to elect two representatives.
      2. If a Representative is going abroad for the Spring semester of the following year, a new Representative must be elected at the end of the Fall semester of that year.
      3. Representatives must have attended Smith for at least one semester.
      4. The term for Social Justice and Equity Representatives shall begin after the conclusion of the spring semester. The term shall end at the conclusion of the following spring semester.
      5. Responsibilities of house Social Justice and Equity Representatives include:
        1. Acting as liaisons between the Committee and their house communities; bringing information and materials from the Committee to their houses as well as bringing house questions, concerns, and issues to the Committee’s attention.
        2. Sitting on their House Councils to contribute a social justice perspective to house decisions and event planning.
        3. Participating in one or more Committee working groups at all times; if the working group they are a part of finishes its work or terminates for other reasons, representatives are responsible for finding or creating another working group to be a part of.
        4. Participating in their assigned MiniTeam and attend weekly MiniTeam Meetings
        5. Attending monthly General Body Meeting
    2. Social Justice and Equity Representatives shall be eligible for impeachment after three unexcused absences from MiniTeam meetings per semester, or by a house impeachment as described in their House Constitution.
    3. After three unexcused absences from mini-team meetings or two unexcused absences from General Body Meetings, the Representative must meet with the board to discuss absences and create a plan for future attendance and their position and an SJE Representative. An absence can be excused in the case of disability, religious observance, personal emergency, or a conflict in employment; representatives should give the board 24 hour advance notice if possible.
    4. In the event that a Social Justice and Equity Representative is impeached or resigns, that house shall elect another Social Justice and Equity Representative as soon as possible.
  3. Additional members elected through diversity and social justice-related organizations on campus.

ARTICLE XIII. The College Sustainability Committee

SECTION 1. MEMBERS

  1. The chair of the Sustainability Committee;
    1. The chair shall be a rising sophomore, junior, or senior, elected in the spring all-college election for a term of one year and subject to re-election.  If the position is not filled at the start of the fall, then the chair shall be chosen in the fall all-college election.
    2. The term for chair shall begin at the cabinet meeting following the student’s election.  The term shall end at the cabinet meeting following the election of the chair’s successor.  The student shall be available for counsel to the succeeding chair for the reminder of the academic year.
    3. The chair shall sit on cabinet.
    4. The chair shall sit on senate as a voting member.
    5. The chair shall not sit on House Council as a Sustainability Representative.
    6. The chair shall call, create and agenda for, and preside over all meetings of the Sustainability Committee.
    7. The chair shall be responsible for maintaining regular communications between all administrative staff that work on environmental sustainability at Smith.
    8. At the start of each semester, the chair shall call a meeting with the Sustainability Committee to create open channels of communication and to outline semester goals to foster sustainability awareness.
    9. The chair shall be responsible for receiving sustainability-related requests and recommendations from the student body and student organizations directing questions to the appropriate student or administrative body for action.
    10. The chair shall continue to monitor the progress in administrative changes towards making Smith College a more sustainable campus.
    11. In the event that the office of chair of the Sustainability Committee is vacated, the vice-president of the Sustainability Committee shall fill it.
  2. The vice-chair;
    1. The student shall be a member of the Sustainability Committee, elected in the fall from the committee’s membership for a term of one year.
    2. In the event that the office of vice-chair of the Sustainability Committee is vacated, another committee member, who shall be self-nominated and elected by a simple majority of the Sustainability Committee, shall fill it.
  3. The secretary;
    1. The student shall be a member of the Sustainability Committee, elected in the fall from the committee’s membership for a term of one year.
    2. The student shall be responsible for all correspondence and minutes from the Sustainability Committee
  4. The members of the Sustainability Committee;
    1. Members of the Sustainability Committee shall be selected from the organizations that address sustainability.
    2. Members may also join the committee if they have been elected as a Senator of their area.
    3. The committee chair may select up to three at large members.
    4. Members shall sit on meetings, no less than two times each month, called by the committee chair.
    5. Members shall be an active liaison, with their respective organizations and Senate, to campus-wide sustainability related events and challenges.
    6. Members shall creatively promote sustainability and awareness in their organizations and the Senate, respectively. 

ARTICLE XIV. The Advocacy for Equity Council (AEC)

SECTION 1. MEMBERS
The committee shall consist of;

  1. The Chair/Co-Chair;
    1. The chair or co-chairs will be either informally elected among the members of the committee or the position will be passed on by the previous chair/co-chairs.
    2. The chair/co-chairs will serve until they are unwilling or unable to serve.
    3. There will be no more than two chairs.
    4. The chair/co-chairs will include at least one member of the SGA.
    5. The chair/co-chairs will form an executive team along with the Secretary.
  2. Committee Secretary;
    1. The Secretary position will be voluntarily filled; if multiple students want the same position, an informal election will take place.
    2. The Secretary will be a part of the executive team along with the chair/co-chairs.
    3. The Secretary will be responsible for meeting notes, surveys, and other communications.
  3. Campaign Members;
    1. All positions (campaign leader, campaign secretary, campaign researcher) will be voluntarily filled, but must all be filled before the committee moves forward with the campaigns.
    2. No more than 2 members can hold a single campaign position.
    3.  Responsibilities can be flexible based on students’ interests and skills, but there must be a minimum of 3 positions for each campaign to maximize delegation, and an even spread of participants amongst set campaigns.
    4. The campaign teams must have a tentative timeline and articulated goals for the duration of the campaign.
  4. Campus Pulse Taker;
    1. The position will be voluntarily filled, and functions independently from the executive team as well as the campaign teams.
  5. Social Media Manager(s);
    1. The position will be voluntarily filled.
    2. The responsibilities include managing the Instagram, committee website, and committee email.
    3. There can be more than one manager, but no more than two.
    4. If two students volunteer to fill this position, there must be consistency of communication responsibility through the committee website and the other social media accounts.

SECTION 2. DUTIES AND POWERS

  1. The Chair/Co-Chairs;
    1. Responsible for planning, organizing, and managing committee meetings, which must happen at least once a week.
    2. The chair/co-chairs will serve until they are unwilling or unable to serve.
    3. There will be no more than two chairs.
    4. The chair/co-chairs will include at least one member of the SGA.
    5. The chair/co-chairs will form an executive team along with the Secretary.
  2. The Chair/Co-Chairs must focus on connections, communications, and coalitions across campus as a crucial function of the committee. This entails:
    1. Aligning the vision and values of the committee with the selected campaigns and the fluctuating needs of marginalized students.
    2. Outreach and collaboration with other student committees, clubs, or organizations.
    3. Outreach and collaboration with administration/administrators, departments, and offices of the college, particularly the Office of Equity and Inclusion.
    4. Intra-committee bonding activities to strengthen the committee community.
  3. The Secretary will stay in close contact with the Chair/Co-chairs and will be a participant in the administrative aspects of the committee.
  4. The committee shall be active during the academic year;
  5. This committee is open to any student, whether involved in SGA or not.
  6. The committee must posit itself every term as not only an advocacy group and a liaison between the student body and administration, but also engage in monitoring administration to hold those in power accountable to harmful/uninformed decisions and actions.
  7. The committee as a whole will meet in the beginning of every semester to brainstorm and then vote to choose 2 or more campaigns that will be umbrella topics dealing with a number of action items.