Read Smith’s plans for the fall 2021 semester.
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Students can only propose a thesis/project for the honors courses that were previously approved by their department or major; that is, 4 credits per semester (XXX 430), 6 credits per semester (XXX 432) or 8 credits in the fall only (XXX 431). The Subcommittee on Honors and Independent Programs (SHIP) will not approve any other credit arrangements.
SHIP will not overrule a departmental endorsement of an honors application; if you don’t think an honors proposal is strong, please vote against it at the department level. If a student’s major GPA is low, the SHIP chair will write to the student to explain that it might affect honors determination.
Students applying to the Departmental Honors Program receive an individual computer-generated list of courses, grades and GPA course points, listing all eligible courses and grades counting toward their GPA.
To help your students calculate their GPA:
- Take the information in the columns titled "Credits" and "GPA Course Points" and copy it by hand into the appropriate columns.
- Use the first two columns on the left for "Major Credit" and "Major Course Points."
- Use the last two columns on the left for "Outside Major Credit" and "Outside Course Points."
- Total the course points column for each category and divide by the total credits.
As an example, the information in bold below is what needs to be written in the appropriate column to the right.
|Grade||Credits||x||Grade Points||=||GPA Course Points|
Students must have the completed form signed by their major adviser and the director of honors in their department.
For spring applicants: Please mark an "X" on the courses the student is currently taking that will count toward the major. There will be no grades for those courses until after the semester ends. The class deans office will add credits and course points for spring to your calculation of GPA requirements for your application to the Departmental Honors Program to be considered.
Please note that these guidelines contain no specific dates. For deadlines see the Honors page.
The director of honors should hand-deliver all endorsed (and denied) honors proposals to the class deans office. Please do not put applications in campus mail.
One-semester fall honors projects are not available in all departments, and a spring semester only option does not exist. Students who undertake a one-semester honors thesis/project in the fall follow the guidelines for May.
No late applications are accepted. A student who misses the deadline can set up a special studies with her prospective honors adviser in order to upgrade to a one-semester honors project in the next semester.
All applications—whether approved or denied by the department—are due to SHIP no later than the end of the second week of the semester in time for students to be fully registered by the end of the third week of the semester. Note that sometimes the application deadline falls on a Wednesday or Thursday.
Appointments with research librarians are no longer required. Students who are interested in meeting with a research librarian in their field are encouraged to make an appointment to discuss their projects by the end of the sixth week of the semester (the week after the "paper" course drop deadline). They can make an appointment on the Smith College Libraries site.
Students must submit their proposals to the director of honors for the department or program in which they are majoring either:
- at least one week before the last department/program meeting in May of their junior year so that it can be forwarded to the SHIP chair with the appropriate endorsement (SHIP approval is made by late June).
- at least one week before the first department/program meeting of the semester so that it can be forwarded to the SHIP chair with the appropriate endorsement by the end of the second week of the semester (SHIP approval is made by the end of the third week).
Students must submit their proposals to the director of honors for the department or program in which they are majoring either:
- at least one week before the last department/program meeting in December so that it can be forwarded to the SHIP chair with the appropriate endorsement before winter break (SHIP approval is made by mid-January).
- at least one week before the first department/program meeting of the spring semester so that it can be forwarded to the SHIP chair with the appropriate endorsement by the end of the second week of the semester (SHIP approval is made by end of third week).
The adviser of any thesis/project must be a member of the Smith faculty in the student's major deparment or program. Faculty on sabbatical are not normally allowed to advise theses. Every thesis/project must be evaluated upon completion by two faculty members.
Advisers and departmental directors of honors are automatically enrolled in a Moodle site. It provides basic information and is where students upload their theses/projects for cataloging by the library.
A second reader, appointed by the department, can be a faculty member from the Five Colleges, a visiting professor, etc. All second readers must evaluate the final product and write a report to submit to the departmental director of honors.
The grade for each semester must be submitted by the Smith faculty of record, although it is possible for a second reader who is a Smith faculty member to take over the grading for the second semester of a yearlong thesis. Faculty must notify the SHIP chair of such a change.
Grades & Evaluations
Honors thesis/project advisers must supply a grade for each semester of an honors project. These grades are averaged out over the year. For example, if a student earns a C in the fall and an A in the spring, the transcript is changed to show a B for both semesters; this is true of all courses denominated as D in the catalog. The grade is separate from the evaluation and the oral exam. It is calculated as part of the student’s GPA in the major for the final honors determination.
Each department has its own expectations for when and how much writing/research will be accomplished in the first semester of an honors project. Students are often allowed interterm to complete substantial first drafts or whatever work has been agreed upon between the students and adviser. The beginning of the second semester is a good time to assess progress.
Departments may have earlier internal guidelines for the submission of completed manuscripts, but all projects must be submitted by the end of the tenth week of the semester.
The title page and the signed library permission form are due on the same day. The title page is uploaded to the Moodle website and the library permission form must be printed out, signed by the student and brought to the library. The student should include both readers of her thesis/project on the title page.
A departmental director of honors may allow a one-week extension. In unusual circumstances, the senior class dean may allow an additional one-week extension, but the request must be forwarded to her and endorsed by the departmental director of honors.
The final version of the thesis/project is uploaded as a PDF to the library web page on the last day of the semester. The student may incorporate slight revisions in this copy, but all substantive writing should be completed.
The calculations for determining honors are done on an Excel spreadsheet prepared by the Class Deans office. Either the departmental director of honors or the chair of SHIP inserts the student’s GPA in the major (provided by the registrar) and the evaluations of the oral exam and the thesis/project. The percentages awarded to each category are regulated in advance by the department and are noted on the application form.
The final thesis/project evaluation result (which includes grades in major, thesis/project and oral exam) for all students should be circulated at the last departmental meeting of the semester and confirmed by the director of honors to the chair of SHIP.
January grad thesis/project writers may, with the permission of the director of honors, submit the final draft of their theses as late as the end of the second week of January (see the list of honors dates for specific deadlines). If they choose this option, the oral exam must be administered by the end of the third week in January.
Students who wish to stay in residence must notify the senior class dean by mid-December that they intend to stay on campus to finish their theses. The move-out date is negotiated with the director of housing, but it must be at least a week before the beginning of the spring semester.
Under no circumstances will January grads be allowed to continue their work into the spring semester.
The dates on which Latin honors and departmental/program honors are determined, and the dates for uploading the title page, library permission form and the final version of the thesis/project on Moodle are the same for January grads as for May grads. However, SHIP strongly recommends that January grads upload their materials before they leave campus.
Every honors thesis/project writer should present her work orally to the department or program; the presentation format is at the discretion of the department/program, although group presentations of all honors students in a department to its faculty are typical. Small departments/programs who share faculty sometimes combine their presentations.
The oral presentation must occur before reading period, except in unusual circumstances.
The oral presentation must be evaluated in writing by at least two faculty members, one being the thesis adviser. Second evaluators are usually from the department/program, but may also be from related programs and departments. Some departments have all faculty members present at the presentation, evaluate it together and submit an average for the oral presentation grade in writing.
Copies of the Reader Reports and the Oral Presentation Evaluation(s) should be hand-delivered to College Hall 101 or emailed to firstname.lastname@example.org
Whether comments are submitted to the student is up to the discretion of the department. The final evaluation and honors designation should not be shared with the student before graduation; this is the only rule about honors that appears in the faculty code. Readers may share their comments with the student if they wish before that date.
Special Studies Conversion
Honors Project to Special Studies
A student can convert an unsuccessful honors thesis/project to a special studies; there is no specific deadline for this except that it must be before the work is submitted to the adviser for final review. If it is obvious that the work is not going well, the earlier this decision can be made, the better it is for all parties. To do this, the student must fill out an add/drop form with the appropriate signatures and a special studies form. These forms are submitted directly to the senior class dean, not to the registrar.
A student who drops her honors project early in the semester is under no obligation to continue her work by enrolling in a special studies; she may if she wishes. (Notification of the drop needs to be emailed to email@example.com so that senior class dean is aware the student is no longer pursuing honors.)
If your department has a 6-credit thesis/project option, check on the amount of credits the senior will need to complete her degree (128). Many students have extra credit and can readily convert from a 6-credit honors thesis to a 4-credit special studies, but if your student needs all 6 credits, she must convert her project to two special studies (there are no 6-credit special studies courses). These may be divided in whichever way seems appropriate (3 credits each, a 2-credit special studies plus a 4-credit one, etc.) if the department allows for a variable credit special studies. If the only option listed in the catalog is 4 credits, then the student must enroll in a 4-credit special studies and find the other 2 credits elsewhere.
Special Studies to Honors Project
Students can upgrade a first-semester special studies project (4 credits) or a particularly successful seminar paper (4 credits) in their major produced in residence, in the first semester of the senior year, to a one-semester honors project (4 credits) in the second semester of the senior year. The student must submit an honors application to the department just as any other honors thesis/project according to the same deadlines. Students are not allowed to submit honors theses proposals for a one semester thesis upgrade that continues work undertaken at another institution (includes the 5-Colleges).
A student who upgrades a special studies to a thesis/project will have one semester of the thesis/project course on record in the semester in which she is officially enrolled as an honors student. There is no change to the first-semester special studies or seminar. The first-semester grade for the special studies is factored in as part of the GPA in the major.