All travelers should do the following as soon as possible:
- Review the checklist for planning your trip. You will be responsible for all the steps on the checklist.
- Register your trip on the International SOS Website by creating a profile and adding your trip in the Personal Travel Locator (PTL). When creating a profile use the Five College membership #: 11BCAS000005. You will be registered with International SOS when you have completed both the profile and added your trip.
- Students must print and sign the waiver form and submit it to the office that is sponsoring the travel.
- Check your passport. Will it expire soon and need to be renewed? If you do not have a passport, apply now (there may be long waits for U.S. passports). Check the visa requirements for each country you are visiting to see if you need a visa to enter that country.
- Students should make an appointment with the Smith Health Services, ext. 2800. Health
Services provides pre-travel care including consultation, education, vaccination, travel medications,
and, if necessary, referrals. Print out your Smith Health Insurance Card with information on
what to do in an emergency, or check with your health insurer for information regarding coverage
Faculty and staff traveling on school business are covered by Workers Compensation insurance while working and by their own health insurance when not engaged in employment activities. Employees should check their health insurer to determine if they will have coverage overseas. If the health insurer does not have overseas coverage, consider purchasing trip insurance. This may not be a reimburseable expense.
- Familiarize yourself with political, health, crime, and other safety-related conditions prevailing in any country and specific locations within country that you will be visiting by going to the International SOS Web site, U.S. State Department consular Web site, the CDC and using other resources.
- Students in graduate programs or the School for Social Work should contact their school representatives for additional assistance. Smith undergraduate students should work with their trip adviser or the Office of Student Affairs or the Office for International Study for additional assistance.
- Visit the Five College Risk Management Web site.