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MANAGING WINDOWS FILES & FOLDERS

This document explains how to perform a variety of file and folder operations using the "My Computer" application on your desktop.

Opening the "My Computer" window
Changing drives
Changing folders
Creating a new folder
Selecting files
Copying and moving files
Renaming files or folders
Deleting files or folders
Finding a file



Opening the "My Computer" Window


Locate the My Computer icon on your Windows desktop, shown at left; it is typically in the upper left corner. Double-click on it to open it.

 

 

 

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Changing Drives

The My Computer window displays drives A: through Z:, shown below:

  • C: is the computer's internal hard drive
  • D: is the CD/DVD drive
  • E: and F: are used for peripheral devices such external drives, scanners, etc.

Smith faculty and staff will also see a list of network drives, of which three are most important:

  • H: is your personal network drive on your department's network server; note that its name begins with your Novell username. Since the H: drive is backed up nightly, we strongly recommend that you routinely save all important files (not programs) to your H: drive.

  • P: is used for departmental shared files
  • T: is for dropboxes, which can be used to transfer files to other users

The remaining network drives are used by ITS for system administration.

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Changing Folders

Each drive can contain folders and files, with folders shown first in alphabetical order, then files in alphabetical order. A drive can hold as many folders and files as you require. A folder can hold as many folders and files as your require (that's right - folders can hold folders as well as files).To open a particular folder, double-click the icon for the drive you want to use. Then double-click the folder you want to use.

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Creating a New Folder

  1. Double-click the icon of the drive or folder where you want the new folder.

  2. Check the title bar of the window to make sure the new folder will be in the correct location. In the illustration below, the new folder is to be directly under H:\, so you would double-click H:\ in the My Computer window.

  3. A new folder will appear in the window, with "New Folder" selected and a blinking cursor.

  4. Type the name of the new folder and press Enter.

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Selecting Files


To copy, move, delete or rename a file, you must first select it. Use the following techniques to select files.

One file: Single-click the file name.

Consecutive files: 1) Click the first file name; 2) Press the Shift key and hold it down, then click the last file name.

Non-consecutive files: Press the Control key and hold it down, then click each file name.

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Copying and Moving Files

  1. Select the names of the files to be copied or moved.

  2. Right click in the selection. A menu appears.

  3. Choose Cut or Copy. This puts the selected items on the clipboard. Do not worry about the number of files. The clipboard is large.

  4. Open the drive and folder to which you are copying or moving.

  5. Right-click in an open area; a menu appears.

  6. Choose Paste. This puts the items on the clipboard into the new location. You can paste as many times as you want until other items are cut or copied to the clipboard.

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Renaming Files or Folders

  1. Right-click the name of the file or folder. A menu appears.

  2. Put the pointer in the selection and click Rename.

  3. Type the new name in the highlighted box next to the file or folder. Note: you must type the file extension. Explorer does not supply file extensions the way Office applications will.

  4. Press Enter.

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Deleting Files or Folders 

  1. Select the file or folder to delete.

  2. Right-click in the selection and choose Delete from the pop-up menu.

  3. The Confirm Delete dialog box appears.

    Note:
    If you have selected a folder, the dialog box asks if you want to delete the folder and all its contents. If you say Yes, the folder and all the files it contains will be deleted.

  4. Make sure the folder and/or file names are correct, then click Yes.

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Finding a File

  1. In the My Computer window, navigate to the drive or specific folder you wish to search, then click on the Search button.

  2. Click on the type of file you're searching for. If you're not sure, click All files or folders.

  3. In the next window, enter all or part of the file name and/or a word or phrase in the file.

    Note that you can use asterisks to do a wildcard search if you wish. For example, entering *abc* will find all files with the characters "abc" anywhere in their name.

  4. If you wish, you can use the Look in box to change the drive that will be searched. For other search options, click on Advanced.

  5. Click Search to begin the search.

  6. As Explorer searches , it will list all matching files it finds in the location you selected. You can stop the search at any time by clicking Stop.

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Copyright © 2014 Smith College Information Technology Services  |  Stoddard Hall 11  |  Northampton, MA 01063
413.585.4487  |  Questions or comments?  Send us email
 |  Last updated January 10, 2013

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