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USING TRUECRYPT FILE ENCRYPTION


If you have a Smith-owned laptop that you use off-campus, we recommend installing TrueCrypt encryption software. TrueCrypt allows you to create a special folder for storing documents that contain sensitive information. Document saved in your TrueCrypt folder are automatically encrypted, and can be accessed and decrypted only by entering the special password for the folder.

Windows users

Installing TrueCrypt on a PC
Configuring TrueCrypt on a PC
Saving and Accessing Encrypted Files


Mac users

Installing TrueCrypt on a Mac
Configuring TrueCrypt on a Mac
Saving and Accessing Encrypted Files



Installing TrueCrypt
on a PC

  1. Go to the following web page: http://www.truecrypt.org/downloads

  2. Click on the Download button below Windows 7/Vista/XP/2000 and save the file to your desktop.

  3. Double-click on the TrueCrypt Setup icon on your desktop to launch the installer.

  4. If you see a security alert, click Run.

  5. In the License window, click in the I accept checkbox, then click Accept.

  6. In the Wizard Mode window, select Install and click Next.

  7. In the Setup Options window, accept all default settings and click Install.

  8. The Installing window will show the progress of the installation. When it's done and the TrueCrypt Setup "successfully installed" window appears, click OK.

  9. In the next Setup window, when asked if you want to read the tutorial, click No.

  10. Click the Finish button.

  11. Proceed to the Configuring TrueCrypt section below.

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Configuring TrueCrypt on a PC

  1. Locate the new TrueCrypt icon on your desktop and double-click to open it.

  2. In the TrueCrypt window, click on Create Volume.

  3. In the TrueCrypt Volume Creation Wizard window, select Create an encrypted file container, then click Next.

  4. In the Volume Type window, select Standard TrueCrypt Volume, then click Next.

  5. In the Volume Location window, click Select File.

  6. Save your file under My Documents with the name TrueCrypt, then click Save.

  7. Back in the Volume Location window, click Next.

  8. In the Encryption Options window, accept the defaults and click Next.

  9. In the Volume Size window, enter 10 and choose GB, then click Next.

  10. In the Volume Password window, enter and confirm the password of your choice, then click Next.

    IMPORTANT: We recommend choosing a password or phrase that is at least 10 characters long and easy for you to remember. Since only you will know this password, we cannot reset it for you if you forget it.

    For example, you might use:

    the last 4 letters of the town where you were born +
    the last 4 digits of your home phone number +
    the last 2 digits of your Smith ID number

  11. In the Large Files window, select Yes and click Next.

  12. In the Volume Format window, follow the instructions on the screen to move your mouse randomly within the window as long as you can, then click Format.

  13. When the Volume successfully created window pops up, click OK.

  14. In the Volume Created window, click Exit.




  15. Back in the TrueCrypt window, click Select File again.

  16. Navigate to the TrueCrypt folder within My Documents and click Open.

  17. In the TrueCrypt window, make sure that Drive O is selected and click Mount.

  18. When prompted, enter your TrueCrypt password and click OK, then click Exit to close the TrueCrypt window.

  19. Double-click on the My Computer icon on your desktop, find Local Disk (O:), right-click on it, and choose Create Shortcut from the pop-up menu.

  20. In the Shortcut window, click Yes to create a shortcut on your desktop.

  21. Close the My Computer window.

  22. TrueCrypt drive iconA new icon will appear on your desktop with the name Shortcut to Local Disk O. Change the icon's name to TrueCrypt.

    When you're done, it should look like the icon shown at right. This is the icon for your TrueCrypt folder.

  23. Re-start your computer.

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Saving and Accessing Files in Your TrueCrypt
Folder

TrueCrypt drive iconTo save files in your TrueCrypt folder

Simply drag them into the TrueCrypt folder on your desktop. Note that the TrueCrypt folder icon looks like a hard drive, as shown at right.


To access files in your TrueCrypt folder:

  1. Begin by launching the TrueCrypt application from your Desktop.

  2. Click on Select File and navigate to the TrueCrypt file inside your My Documents folder (not the TrueCrypt folder on your desktop).

  3. Select the TrueCrypt file and click Open.

  4. Back in the main window, select Drive O (which should now be pointing to the file in your My Documents window) and click Mount.

  5. If you would like TrueCrypt to store this location, un-check Never save history.

  6. Enter your TrueCrypt password and click OK, then click Exit to close the TrueCrypt application window.

  7. Double-click to open the TrueCrypt folder on your Desktop and access your files.

  8. Note: If you wish to disable access to your TrueCrypt folder without shutting down your computer, open the TrueCrypt application window, select Drive O, and click Dismount.

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Installing TrueCrypt
on a Mac

  1. Go to the following web page: http://www.truecrypt.org/downloads

  2. Click on the Download button below Mac OS X and save the TrueCrypt 6.3a Mac OS X.dmg file to your desktop.

  3. Double-click on the TrueCrypt 6.3a Mac OS X.dmg file on your desktop.

  4. In the TrueCrypt License window, click Accept.

  5. When the TrueCrypt 6.3 window opens, double-click on the TrueCrypt 6.3a.mpkg icon to launch the installer.

  6. In the Welcome to the TrueCrypt 6.3a Installer window, click Continue.

  7. In the Standard Install on Macintosh HD window, click Install.

  8. In the Select a Destination window, select Macintosh HD and click Continue.

  9. In the Installer requires that you type your password window, type your system password.

  10. In the Installation completed successfully window, click Close.

  11. Drag the TrueCrypt 6.3a Mac OS X.dmg folder to the Trash.

  12. Open your Applications folder and drag the TrueCrypt application to the Dock for future use.

  13. Proceed to the Configuring TrueCrypt section below.

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Configuring TrueCrypt on a Mac

  1. Launch the TrueCrypt application from the Dock.

  2. In the TrueCrypt window, click on Create Volume.

  3. In the TrueCrypt Volume Creation Wizard window, select Create an encrypted file container, then click Next.

  4. In the Volume Type window, select Standard TrueCrypt Volume, then click Next.

  5. In the Volume Location window, click Select File.

  6. Save the file under Devices /Macintosh HD /Users /[your home directory] /Documents with the name TrueCrypt. Click Save, then Next.

  7. In the Encryption Options window, accept the defaults and click Next.

  8. In the Volume Size window, choose 10 GB, then click Next.

  9. In the Volume Password window, enter and confirm the password of your choice, then click Next.

    IMPORTANT: We recommend choosing a password or phrase that is at least 10 characters long and easy for you to remember. Since only you will know this password, we cannot reset it for you if you forget it.

    For example, you might use:

    the last 4 letters of the town where you were born +
    the last 4 digits of your home phone number +
    the last 2 digits of your Smith ID number

  10. In the Large Files window, select I will not store files larger than 4 GB on the volume, click Next.

  11. In the Format Options window, select FAT, click Next.

  12. In the Volume Format window, follow the instructions on the screen to move your mouse randomly within the window as long as you can, then click Format.

  13. When the Volume successfully created window pops up, click OK.

  14. In the Volume Created window, do NOT click Next. Instead, click Exit.

  15. In the TrueCrypt window, click Select File.

  16. Navigate to the TrueCrypt file within Documents and click Open.

  17. Back in the TrueCrypt window choose Slot 1, click Mount.

  18. When prompted, enter your TrueCrypt password and click OK.

  19. The TrueCrypt folder will appear on your Desktop as the NO NAME drive. Rename NO NAME to TrueCrypt.

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Saving and Accessing Files in Your TrueCrypt
Folder

Save all files that contain sensitive information into your TrueCrypt folder. When you need to access the files in your TrueCrypt folder:

  1. Launch the TrueCrypt application from your Dock or Desktop.

  2. Click on Select File, navigate to your TrueCrypt folder, select it, then click Open.

  3. Back in the main window, select Drive 1 and click Mount.

  4. If you would like TrueCrypt to store this location, un-check Never save history.

  5. Enter your TrueCrypt password and click OK.

  6. Double-click on the mounted TrueCrypt drive on your Desktop.

  7. You can now open any files on the TrueCrypt drive.

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Copyright © 2014 Smith College Information Technology Services  |  Stoddard Hall 11  |  Northampton, MA 01063
413.585.4487  |  Questions or comments?  Send us email
 |  Last updated January 10, 2013

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