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Signing on
Setting your search parameters
Viewing and managing Your results
For more information

Signing On

  1. Double-click on the Identity Finder icon on your desktop, or open the Start menu and go to Programs / Identity Finder / Identity Finder Enterprise Edition.

  2. If you are prompted to upgrade to a new version of Identity Finder, please upgrade.

  3. On the Profile Password screen, we recommend setting an Identity Finder password. You will use the password later to view your search results and access any results reports you save.

    Note that you have the option to click Skip and proceed as a guest user.

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Setting Your Search Parameters
  1. On the Identity Finder Wizard screen, select Continue Search Wizard.

  2. On the Automatic Search Using AnyFind screen:

    1. At a minimum, Select Social Security Numbers, Credit Card Numbers, Bank Account Numbers, and Driver License numbers, as shown below.

    2. Select additional types of personal information as needed.

    3. To search for personal information in formats used in other countries, set AnyFind Worldwide Searching to Yes.

    4. Otherwise, select No, then click Next.

  3. On the OnlyFind Search Using Your Personal Information screen, if you wish to search for specific instances of your own personal information, select Yes
    Otherwise, select No, then click Next.

  4. In the Locations window, you will be asked where you want to search for sensitive information. Note that Identity Finder can search only one file location at a time.

    1. In the top Locations section, leave the settings as they are.

    2. In the File Locations section, DO NOT select My Computer.

      Instead, select Custom Location, then click the Browse button to the right of the input field, outlined in red below:

  5. In the Browse for Folder window, DO NOT select COMPUTER, as this will trigger too extensive a search. Instead, we recommend searching the following locations in separate searches (Identity Finder can search only one location at a time) :

    • Your local hard drive - Local Disk (C:)
    • Your personal network drive - HOME (H:)

    You may also run searches on individual folders, a thumb drive, or other external media.

  6. Each department should also designate one or more staff members to search the department's shared (P:) drive.

  7. After you select the location to search, click OK, then Next.

  8. On the Confirmation screen, confirm that the search parameters are correct, then click Finish.

  9. The main Identity Finder window will open and the program will begin searching for the designated information.  A smaller Status window will appear on top of it. 

  10. You can minimize (not close) the Identity Finder window during the search if you wish and continue working while the search proceeds.

    Depending on the number of files to be searched, the process may take from a few minutes to over an hour to complete. You can pause the search at any time by clicking the Pause button in the upper left.

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Managing the Identity Finder Results

  1. When Identity Finder completes the scan, the Search Summary window will show you a summary of your results and ask how you would like to proceed.  Select Wizard, then click OK.

  2. The Identity Finder window will show a list of files that may contain sensitive information and a toolbar with buttons for six possible actions you can perform on those files. 

    Note that you are not required to perform any of these actions. If you wish to use Identity Finder to simply inventory the number and location of files containing confidential data, just run the search and save the results.

    1. Shred– Removes the complete file from your computer, using a secure United States Department of Defense standard.  Note:  Shredding is PERMANENT.  You CANNOT retrieve files that have been shredded!  

    2. Scrub - Removes the highlighted data from the file while keeping all other data in the file intact.

      Note: The Scrub option is available only for documents in Office 2007 format (.docx, .xlsx, etc.). If you wish to use this option on an older document, convert it to the newer format.

    3. Secure – Encrypts the file and protects sensitive information that you are required to keep. This works with only some files, such as Microsoft Office documents, compressed files, Adobe PDF files, some text files, and some types of hidden data on your computer.  

    4. Quarantine – Moves the entire file securely to another location then shreds the original file. If you quarantine a file, make sure that its new location is HIGHLY SECURE, such as a TrueCrypt folder. 

    5. Recycle – Removes files from your computer that you no longer need, but does not do so in a secure manner. Use only on files that do not contain sensitive data.

    6. Ignore – Adds this item to a list of identity matches that you do not want Identity Finder to search anymore.  It functions as an approved exception list.

  3. When you select any file in the list, a preview of that file will appear on the right showing the possibly sensitive data.  This will help you decide what action to perform on each file.  After reviewing the sensitive data:

    1. Click on the checkbox to the left of the file name to select it.

    2. Click on the button for the action you would like to perform on the file.

    3. You will be asked to confirm the action, then the file will disappear from your list.

      Note: If you wish to perform the same action on multiple files at once, select all the files, then click on the action to be performed.

  4. When you have finished taking action on all the files found in the search, click the Finish button.

  5. If you wish to save your results for later analysis, enter your Identity Finder password and save the file.

  6. Close Identity Finder.

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Questions or Problems?

If you have any questions, call the User Support Center at x4487.

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Copyright © 2014 Smith College Information Technology Services  |  Stoddard Hall 11  |  Northampton, MA 01063
413.585.4487  |  Questions or comments?  Send us email
 |  Last updated January 10, 2013

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