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KEYBOARD & MOUSE SHORTCUTS FOR WORD


Keyboard Shortcuts for Moving Through a Document
Keyboard Shortcuts for Selecting Text
Mouse Shortcuts



Shortcut keys instead of using the mouse

Open Word, Excel or PowerPoint, press the ALT key on the keyboard one time. You should notice a letter on each tab of the ribbon. Press the letter that corresponds with the ribbon tab. Now each function will display a letter, letter combination or number keystroke. They display in upper case letters but they are not case senstive. If a combination of letters is displayed press the first one followed by the second one.


Keyboard Shortcuts for Moving Through a Document


To move... Press:
One word to the left CTRL + ¬
One word to the right CTRL + ®
One paragraph up CTRL + –
One paragraph down CTRL + ¯
One column to the left (in a table) CTRL + –
One column to the right (in a table) CTRL + ¯
To the end of a line END
To the beginning of a line HOME
Up one page ALT + CTRL + PAGE UP
Down one page ALT + CTRL + PAGE DOWN
Up one screen PAGE UP
Down one screen PAGE DOWN
To the top of a screen CTRL + PAGE UP
To the bottom of a screen CTRL + PAGE DOWN
To the end of a document CTRL + END
To the beginning of a document CTRL + HOME
To a previous revision  SHIFT + F5

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Keyboard Shortcuts for Selecting Text


To extend a selection... Press:
One character to the right SHIFT + ®
One character to the left SHIFT + ¬
To the end of a word CTRL + SHIFT + ®
To the beginning of a word CTRL + SHIFT + ¬
To the end of a line SHIFT + END
To the beginning of a line SHIFT + HOME
One line down SHIFT + ¯
One line up SHIFT + –
To the end of a paragraph CTRL + SHIFT + ¯
To the beginning of a paragraph CTRL + SHIFT + –
One screen down SHIFT + PAGE DOWN
One screen up SHIFT + PAGE UP
To the end of a document CTRL + SHIFT + END
To the beginning of a document CTRL + SHIFT HOME
To include the entire document CTRL + A
To a vertical block of text CTRL + SHIFT + F8, then use the arrow keys

ESC to cancel selection mode

To a specific location in a document F8 + arrow keys

ESC to cancel selection mode



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Mouse Shortcuts


To select...
Do this:
Any item or amount of text Drag over the text you want to select.
A word Double-click the word.
A line of text Click in the selection bar to the left of the line.
Multiple lines of text Drag in the selection bar to the left of the lines.
A sentence Hold down CTRL and click anywhere in the sentence.
A paragraph Double-click in the selection bar next to the paragraph, or triple-click anywhere in the paragraph.
Multiple paragraphs Double-click and drag in the selection bar.
An entire document Triple-click in the selection bar.
A vertical block of text (except within a table cell) Hold down ALT and then drag.

 

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Copyright © 2014 Smith College Information Technology Services  |  Stoddard Hall 11  |  Northampton, MA 01063
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 |  Last updated January 30, 2014

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