FREQUENTLY-ASKED QUESTIONS ABOUT WORD 2007
Here are some of our most-frequently-asked
questions about using Word 2007, along with the answers!
How do I reset my default font, margins and line spacing?
I don't see an X in the upper right hand corner,
so how do I to close a document?
Where do I turn off the automatic bulleted list, or
change smart quotes to straight quotes?
Where is the Spelling and Grammar button?
How do I get the leading zero in a zip code to show when doing a mail merge with Excel?
Where are the Undo and Redo buttons?
How do I stop the format toolbar from appearing when I select text?
How do I save a document so its contents can be used in a webpage?
Where are the options for creating or editing fill-in forms?
How do I convert an old document to Office 2007 so I can use the new features?
Where is the "Convert to Adobe PDF" button in Office 2007?
How can I remove the margin marks in the Print Layout view?
Are there shortcut keys for commands and functions instead of always using the mouse?
Reset the default font, margins and line spacing
These instructions are located under the Installing Office 2007 page. Click here to find the instructions.
Closing a document
If
you have more than one Word document open, clicking on the window's
close button (X) will close an unchanged document, or prompt
you to save a changed document before closing. All other document
windows will remain open.
If you only have one document open,
and you want to close it without closing Word, click on the Office
button, then Close.
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to top >
AutoCorrect features
You
may have customized your previous version of Office to stop the automatic
formatting of bullets, lists, borders, quotes, fractions, or hyperlinks.
Follow the steps below to change these settings in Office 2007.
- Click the Office button, then Word Options.
- Click on Proofing.
- AutoCorrect options is the first item. Click the AutoCorrect Options button.
- The old dialog box will appear, and you can make the appropriate changes under AutoFormat as you Type.
Spelling and Grammar
If you are looking for the spelling and grammar
button that used to appear on the standard toolbar, you can now
find this under the Review Tab, first button. There
is also a spelling and grammar button in the status bar at the bottom
of the Word screen.
To make it more convenient, you could add the spelling and grammar
button to the Quick Access toolbar.
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Mail Merge with Excel data
If
your data source for a mail merge is Excel, first make
sure the Zip Code column is formatted as zip code.
Before
you merge a Word letter with an Excel data file, you have to make
a change in the Word settings. Click the Office button,
then Word
Options. Select the Advanced feature
on the left, scroll to the General section. Place
a check mark in "confirm file format conversion on open."
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Undo and Redo buttons
The Undo and Redo buttons are located in the Quick Access toolbar in top left hand corner of the screen, unless you have asked to have the toolbar displayed below the Ribbon. You can always use the Undo keystroke CTRL+Z.
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Stop the format toolbar from appearing
If you would like to turn off the Mini Selection Toolbar that appears in the background when selecting text, click the Office Button and Word Options. Under the Popular feature, first item, remove the check mark next to "Show Mini toolbar on selection".
Saving Word documents for a webpage content
When you want to use the content a Word 2007 document on a
web page, you must save the file type as Web Page, Filtered (*htm;*.html).
Using
Dreamweaver, open the document. To remove styles and formatting
from the content so you can apply web page styles, click the Commands menu,
and select Clean up Word html.
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Creating or editing fill-in
forms
Fill-in-form controls now appear in the Developer Ribbon.
However, this ribbon does not display by default. Click the Office button,
Word Options from the Popular section, then place a check mark
in "Show
Developer tab in the Ribbon."
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Converting an old document
When you open an old document in Office 2007,
it opens in Compatibility Mode. Until you convert this
document, you will not be able to take advantage of the new features in Office
2007.
To
do so, open the old file, click on the Office button, choose Convert,
then click OK. A new file will replace the old one when you save the
document.
Note that
some elements (such as charts or embedded pictures) may change size or move
around a bit in the converted version of the document.
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Creating
a PDF file from an Office 2007 document
If you do no see the Acrobat ribbon in Word then you must upgrade your Acrobat Professional to version 9 on your machine.
Acrobat Professional 9 install instructions
Remove the margin markings
Click on the Office Button, Word Options, Advanced. From the grouping "Show document content" remove the check mark in "Show crop marks". Click OK at the bottom of the window.
Shortcut keys instead of using the mouse
Open Word, Excel or PowerPoint, press the ALT key on the keyboard one time. You should notice a letter on each tab of the ribbon. Press the letter that corresponds with the ribbon tab. Now each function will display a letter, letter combination or number keystroke. They display in upper case letters but they are not case senstive. If a combination of letters is displayed press the first one followed by the second one.
