Smith College Technology And Resource Adviser

INSTALLING OFFICE 2007

Installing Office 2007 is a four-step process. After saving important settings you currently use in Microsoft Word, you will install Office 2007, install the latest Adobe Acrobat, and restore your Word settings.

Click on the links below for detailed instructions:

Save important Word settings BEFORE you upgrade to Office 2007
Install Office 2007
Install Adobe Acrobat 9 Professional
Restore your settings

IMPORTANT MESSAGE FOR STAFF!

Before you install Office 2007 on your office computer, be sure to:

Confirm that your computer meets the minimum hardware requirements (Dell Optiplex GX620 or higher, or Dell Latitude D620 or higher.)
Review the Office 2007 and Office 2003 compatibilty considerations, and discuss your plans with colleagues in your department who may be affected by your decision to upgrade.
If you are not already comfortable with the new Office 2007 user interface, attend an Office 2007 training session or explore our on-line training options.

If you have any questions, please contact User Support at x4487.

Part 1. Save important Word settings BEFORE you upgrade to Office 2007.

Before you upgrade to Office 2007, follow the steps below to copy your default Word settings, check for a known file incompatibility, and save any macros, auto-text entries, or dictionary entries you've created:

1. Record your default margins and font. Open a blank Word document and check the default font and margin settings. Write these down, as you may need to reset them manually in Word 2007.

2. Check for a known file incompatibility. (If you have already installed Office 2007 and are experiencing very slow performance when opening or closing Word files, follow the procedure below starting at step d.)

With Word open, click on the Tools menu and select Templates and Add-ins.
If you do NOT see EN8Cwyw.WordXP.wll in the list of Global templates and add-ins, you're fine. Proceed to step 3 below.
If you do see EN8Cwyw.WordXP.wll in the list, as shown below, remove the check mark, and click OK.
VERY IMPORTANT: Close Microsoft Word.
Double-click on the My Computer icon on your desktop.
From the Tools menu, select Folder Options.
In the Folder Options window, click on the View Tab. Scroll through the list and set the following options, as shown below:
1. Place a check mark next to Display the contents of systems folders.
2. Under Hidden files and folders, select Show Hidden Files and Folders.
3. Remove the check mark beside Hide extensions for known file types.
4. Click the Apply to All Folders button at the top of the window.
5. Click Apply, then close the window.
Back in the My Computer window, double-click on each of the following folders in turn:

- C:
- Documents and Settings
- Username (could be Smith or your username)
- Application Data
- Microsoft
- Word
- Startup
In the Startup folder, locate and delete: EN8Cwyw.WordXP.wll
Close the My Computer window.

3. Copy your Templates folder to your H: drive. If you have created macros, AutoText, or other templates, you need to copy the Template folder to your H: drive. Here's how:

With a blank Word document open, click on Tools, then Options.
In the Options window, click on the File Locations tab.
In the File Types list, select User Templates, then click the Modify button.
Click on the down-arrow to the right of the Look in: field, and write down the entire folder sequence, from C: to templates folder:

C:\Documents and Settings\username\Application Data\Microsoft\Templates
(Note that username could be Smith or your username)
Custom Dictionary: If you have added to the dictionary, then these settings should be copied. The Proof folder is located in the same location as Templates:

C:\Documents and Settings\username\Application Data\Microsoft\Proof
(Note that username could be Smith or your username)
Close Word, then double-click on the My Computer icon on your desktop.
Locate the Templates folder by following the folder path you wrote down until you can see the Templates folder listed. Do not open the folder.

Note: If at any time you do not see the next folder in the expected location, go to Tools, Folder Options, View, and click on Show hidden folders and files.
Click once on the Proof folder to select it. Then, holding down the CTRL key, click once on the Templates folder. With both folders selected, select Copy from the Edit menu.
Change the drive location to H:, click inside the folder list area, and select Paste from the Edit menu.

Part 2. Install Office 2007

Now that you have copied the Template and Proof folders and written down your default setting you are now ready to install Office 2007.

Close all programs before you begin the install. If you attempt to work while the install is in progress this will only slow it down.
From the Start menu select Run, type or copy and paste this path into the open field: \\stuff\data\Userfiles\ksoftware
Double-click on the Office07 executable file.
The WinZip Self-Extractor dialog meter box will appear.
When the Self-Extractor is complete you will see the following window:
Press the Space Bar on you computer to active the Office 2007 Install.
Office will now install on your computer.
When the installation is complete, go to the Start menu, and select Programs, then Microsoft Office, then Word 2007.
When Word opens, you will see the Welcome to the 2007 Microsoft Office System window, with Get online Help already selected. Click OK at the bottom of the screen.
When the Sign up for Microsoft Updates window appears, select Download and Install updates, then click OK and you're done.
Proceed to Part 3.

Part 3. Install Adobe Acrobat 9 Professional

Office 2007 requires an updated version of Adobe Acrobat Professional. Older versions will not work, and may slow down the process of opening, closing, and switching between Microsoft Office programs and files.

Close all programs before you begin the install. If you attempt to work while the install is in progress, it will proceed more slowly. Note that you will be required to restart your computer to complete the install.
From the Start menu select Run, then type or paste the following into the Open field:

\\stuff\data\Userfiles\ksoftware
Double-click on the Adobe Acrobat 9 Pro.exe file.
The WinZip Self-Extractor window will appear. Extraction may take a few minutes.
When extraction is done, you will be prompted to select a language. To accept the default (English), click OK.
When the Adobe Acrobat Setup window opens, click Next.
When you are prompted to uninstall previous versions of Acrobat, click Yes, then Yes again.
In the next window, do not change the User Name, Organization, or Serial Number - just click Next.
In the next window, do not change the default setup type (Typical) - just click Next.
In the next window, do not change the Destination folder - just click Next.
In the Ready to Install window, click Install.
When the installation is complete, the Finish button will appear. Click Finish.
When asked if you want to restart your computer to complete the installation, click Yes.
After your computer restarts, double-click on the Acrobat 9 icon on your desktop to launch the application.
In the End User License Agreement window, click to accept the agreement.
In the Product Registration window, leave all fields empty and click Don't Ask Again.
Congratulations! Your installation is now complete.

4. Restore your settings and templates after installing Office 2007.

If you did not customize or create macros: Office 2007 does not automatically copy over all the default settings and features you used in older versions of Office.

Start with the "default font, margins and line spacing" instructions below to ensure that new documents you create are based on your old settings. If you added a few words to the dictionary, try typing those words into a blank document. If the words are underlined in red, follow the instructions for "Custom dictionary".

Default font, margins, and line spacing

Custom dictionary
RefWorks and Endnote

If you did customize with macros and templates: Installing Office 2007 does not automatically copy all default settings, templates, and macros. Do not set your default font and margins at this time, as you will be replacing the Normal template with the copied template that contains your macros. Please start with the "Normal template and additional templates" instructions.

Normal template and additional templates

Custom dictionary

Default font, margins, and line spacing
AutoText entries

RefWorks and Endnote

Default Font, Margins, and Line Spacing

Office 2007 sets the Word 2007 defaults as follows:

Font - Calibri 11
Margins - 1” on all sides
Line spacing - 1.15 lines, with an extra 10 after each paragraph

If you prefer different defaults, follow the steps below to change your settings to match the ones you wrote down. (Because you installed over the older version you may find that some of your settings match what you wrote down.)

Changing the default font:

Open Word 2007 and click on the Home tab.
In the Font grouping, click on the dialog launcher button in the lower right corner, as shown below.
In the Font dialog box, change the font name and size to your preferred settings.
Click on the Default button to save these settings as your defaults.

Default margins and/or line spacing:

Click on the Page Layout tab.
In the Page Setup grouping, click on the dialog launcher button in the lower right corner.
In the Page Setup dialog box, change the margins to your preferred settings. click on the Default button to save these settings as your default.
If you wish your default spacing to be plain single spacing, in the Paragraph grouping, click on the dialog launcher button in the lower right corner:
1. Change the Line Spacing from Multiple to Single.
2. Change the Spacing After from 10pt to 0pt.
Click the Default button to save these settings as your defaults.

Custom Dictionary

In Office 2007, the custom dictionary is stored in a new location. Because you installed Office 2007 over the older version your dictionary maybe used by Office 2007. Try typing a few words that you know were in the old dictionay, if the red underline appers you must follow the steps below otherwise you are all set.

You copied the dictionary from the Proof folder, but you will be pasting into the UProof folder. Open either Windows Explorer or My Computer.
Open the Proof folder you copied to your H: drive.
Right-click on the custom.dic file and choose Copy from the pop-up menu.
Change the directory location to:
C:\Documents and Settings\Smith\Application Data\Microsoft\UProof
Right-click in the background of the directory window and choose Paste from the menu. Your custom.dic file will be copied to the new location.

Copying the Normal template and additional templates

Before you replace the normal template verify some of those settings.

Verify Dictionary entries: Open Word, type a word or two you know you added to the dictionary. If the word or words are not red underlined then the new instaluation did not replace the dictionary. If the words are red underlined you will have to follow the Custom Dictionary instructions.
Verify macros: Click the View Tab, Macros grouping, View Macros. If nothing shows under the macro names other than CallWNC (Write-N-Cite) you will need to copy your saved Normal template. If there are macros listed, you will have to verify they are all there. Some macros may have been attached to buttons or toolbars, if so they will be under the Add-ins tab.
Verify templates: You may have created other templates, from the Office Button select New.
From the Templates section on the left select My Templates... this should open any Word templates you created. If they are there no need to copy the Template folder back up, if they are not there you will copy them back.
Restoring your templates: Close MS Word 2007.
Open either Windows Explorer or My Computer and navigate to the Templates folder you copied to your H: drive. Open the folder, select all the templates in it, and choose Copy from the Edit menu.
1. Navigate to: c:\Documents and Settings\smith\ApplicationData\Microsoft\Templates
2. Open the Templates folder, right-click on Normal.dotm. Select Rename from the drop-down menu, and enter the new name as: Normal.old. When you see the message, “If you change a file name extension, the file may become unusable. Are you sure you want to change it,” click Yes.
3. If there are any other templates in the folder delete them as you will be replacing them with your copied templates.
4. Right-click in any blank area of the window and select Paste from the drop-down menu. The copied templates will now appear in the Office 2007 Template folder.
5. The next time you start Word 2007, your old Normal.dot file will be converted to Normal.dotm. Some of your customizations will now be available to you. Go back and verify steps 2 and 3 and you should now see the macro's and templates.

AutoText Entries

In previous versions of Word, AutoText entries were stored in the Normal template. In Word 2007, AutoText entries are stored as a separate template in the Document Building Blocks directory. To restore your entries:

Close all Office applications you have open.
Open either Windows Explorer or My Computer. Open the Templates folder you copied to your H: drive.
Right-click on Normal.dot and choose Copy from the dropdown menu.
Change the directory location to: C:\document and Settings\smith\Application Data\
Microsoft\Document Building Blocks
Right-click in an open area of the directory window and choose Paste from the pop-up menu. Your old Normal.dot file will appear in the Document Building Blocks folder.
Double-click on the Normal.dot file you just copied. The file will open in Word 2007.
Click on the Office button in the upper left corner of the Word window (shown below), and choose Save as / Word template.
In the Save As Word template dialog box, make sure the file type is set to Word document *.dotx. This will save your AutoText.dotx document in the new Word 2007 format.
With your AutoText.dotx document still open, click on the Insert tab.
In the Text grouping, click on Quick Parts / Building Blocks Organizer to see a list of your AutoText entries.
When you want to use an AutoText entry, locate the entry, then click the Insert button. (AutoText is not quite as automatic as it used to be.)

Using Refworks and Endnote with Office 2007

Refworks users, you must install the new Write-N-Cite III from Refworks:

Close Microsoft Word, then log in to your Refworks account.
From the Tools menu, select Write-N-Cite.
Download the latest version of the program. When prompted to run or save the file, click Run.
If prompted to uninstall an existing version of Write-N-Cite, click Yes. When prompted to proceed with the install, click OK
In the Welcome to Write-N-Cite Setup window, click Next.
In the Destination Location window, click Next to accept the default.
In the Installation Options window, indicate whether you want to install the program for all users of your computer or just a specific user, then click Next.
In the Start Installation window, click Next.
When the installation is complete, click Finish. If you wish to launch Write-N-Cite at that time, click Yes.

Endnote users: Endnote version X and X1 are compatibile with Office 2007. Endnote