Suppose you need to send an email message to your colleague, Jane
Stevenson, on the other side of campus. Do you know the best way
to address that message?
Automatic name completion
GroupWise username
Giving your address to off-campus correspondents
Automatic Name Completion
Your best bet is to take advantage of GroupWise's automatic name-completion feature
and begin typing Jane's name in the To: field of your message window.
If Jane has a GroupWise account at Smith, GroupWise should find her in the System
Address Book and finish filling in the letters for you. Best of all, GroupWise
will automatically use the preferred form of her address (jstevens@smith.edu)
to send the message.
Sometimes name-completion doesn't work because a recipient is listed by their
nickname, instead of their full first name, in the System Address Book. So if
you don't find someone using their full first name (for example, Elizabeth),
try some common nicknames (such as Beth, Betty, or Liz). Conversely, if you try
a nickname and it doesn't work, try using a full name.
If you've set up GroupWise to search your Frequent Contacts Address Book first
and there are any incorrect addresses in that book, you may run into problems.
To avoid this, periodically review the entries in your Frequent Contacts book
and delete any incorrect ones, or set GroupWise so it doesn't search that address
book at all. For more information, see the frequently-asked
questions page.
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GroupWise Username
For on-campus recipients, did you know you can send messages using only
a person's GroupWise username, without the "@smith.edu" ending?
Usernames are almost always composed of the first letter of a person's first
name, plus the first seven letters of their last name. (Usernames must be unique,
so there are a few exceptions to this rule.) Usernames can be shorter than 8
characters, but never longer.
So to reach Jane Stevenson, you need only enter jstevens in the To: field.
GroupWise will automatically translate this into Jane's full address - jstevens@smith.edu
- and send the message.
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Giving Your Address to Off-Campus Correspondents
When off-campus people request your email address, it's generally best to give
them the username@smith.edu version. This ensures that their messages
will reach you by the the fastest and most reliable route.
We also recommend that you use this version of your address when you subscribe
to a new list service. It is much easier to cancel your subscription later if
you included "email" in your address when you first signed up.
