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SMITH CONTACTS

Your new Smith account includes a Contacts Manager—an online address book. The contacts in Contacts Manager fall under one of the following two categories:

  • Personal contacts: All of your personal address books and Frequent Contacts have been migrated from your GroupWise account.  You will use the Contacts Manager to access and manage these contacts and add new contacts and personal contact groups.


  • Shared contacts: The Directory listed under Contacts is an all college list of students, faculty and staff.  You can access these addresses in Contacts Manager by searching for them. You can also find these addresses when you compose an email message or schedule a meeting, using the auto-complete address.


Note: The new Smith Groups, aren't included in the Directory list. When these are ready you will find a list of Smith groups in the Groups App located at the top of your Smith College Mail screen.

Auto-complete Address Entry

The Contacts Manager stores the addresses of all your personal contacts and all Smith students, faculty and staff. In addition, it automatically remembers email addresses of other people outside Smith with whom you've corresponded.

When you start typing a name or address in the To field, the system searches the first names, last names, and email addresses of your contacts for matching characters. For example, if you start typing St, you may see:

search

 

View your Personal Contacts

You'll see your contacts organized into several groups. Three are default groups My Contacts, Most Contacted and Directory. You may very well see several other titles. These will be the Address Books/groups migrated from your GroupWise account.

My Contacts

This is everything from your GroupWise Freguent Contacts, and any Address Books list under your name along with shared address books. This will continue to grow with every new contact you make.

Most Contacted

This is a list of the top 20 contacts you have made. This list will probably change daily.

Personal Groups These are groups you had in your address books from GroupWise.
Directory The college directory that you can use but not edit.

 

Contacts is located on the main mail screen in two locations. From the drop-down menu on Mail, select Contacts, or for the full Contact Manager go to the top of your screen, then click on Contacts.

 

Getting Started

Adding Contacts You can add individual contacts that you are now ready to email at this time. Gmail automatically adds addresses to your Contacts list each time you send to a new address, use the Reply, Reply to all, or Forward functions to send mail to addresses that don't already exist in your Contacts list. 
Editing Contacts How to edit or delete contacts
Merging Contacts Merge duplicate contacts
Creating a Contact Group With contact groups you can easily organize your contacts, making it easier to email a specific set of people.
Managing Contact Groups Add or remove individual contacts for the group. Rename or delete the group.
Importing Contacts

First, export contacts from your current contact manager and save them as a .csv file. Then:

- Open Smith Mail, then open the Contacts app from the Google Apps toolbar.
- Click on the Import link in the upper right.
- Browse to your saved .csv file.
- Select the file, then select desired options.
- Save your changes.

 

 




 

 


Copyright © 2014 Smith College Information Technology Services  |  Stoddard Hall 11  |  Northampton, MA 01063
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 |  Last updated July 17, 2013

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