SMITH CONTACTS
Terminology
One of the difficulties in moving from one platform to another is that each often uses a different name for the same function.
| In GroupWise | In Smith Contacts |
| Address Book | Contacts |
| Frequent Contacts | My Contacts |
| Novell GroupWise Address Book | Directory |
| Additional Address Books | Personal Contact Groups |
| Shared Address Books | Not Available |
| Shared Groups (distribution lists) | Groups |
| Name Completion | Auto-complete |
Your new Smith account includes a Contacts Manager—an online address book. The contacts in Contacts Manager fall under one of the following two categories:
- Personal contacts: All of your personal address books and Frequent Contacts have been migrated from your GroupWise account. You will use the Contacts Manager to access and manage these contacts and add new contacts and personal contact groups.
- Shared contacts: The Directory listed under Contacts is an all college list of students, faculty and staff. You can access these addresses in Contacts Manager by searching for them. You can also find these addresses when you compose an email message or schedule a meeting, using the auto-complete address.
Note: The new Smith Groups, aren't included in the Directory list. When these are ready you will find a list of Smith groups in the Groups App located at the top of your Smith College Mail screen.
Auto-complete Address Entry
The Contacts Manager knows the addresses of all your personal contacts and all Smith students, faculty and staff. In addition, it automatically remembers email addresses of other people outside of Smith with whom you've corresponded. Therefore, when you start typing an address in an email message or meeting invitation, the addresses of personal contacts and anyone with whom you've corresponded automatically appear. This systems searchs the first name, lastname and the email address for the first few characters you type. Example search for St:
View your Personal Contacts
You'll see your contacts organized into several groups. Three are default groups My Contacts, Most Contacted and Directory. You may very well see several other titles. These will be the Address Books/groups migrated from your GroupWise account.
My Contacts This is everything from your GroupWise Freguent Contacts, and any Address Books list under your name along with shared address books. This will continue to grow with every new contact you make.
Most Contacted This is a list of the top 20 contacts you have made. This list will probably change daily.
Personal Groups These are groups you had in your address books from GroupWise. Directory The college directory that you can use but not edit.
Contacts is located on the main mail screen in two locations. From the drop-down menu on Mail, select Contacts, or for the full Contact Manager go to the top of your screen, then click on Contacts.
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Getting Started
| Adding Contacts | You can add individual contacts that you are now ready to email at this time. Gmail automatically adds addresses to your Contacts list each time you send to a new address, use the Reply, Reply to all, or Forward functions to send mail to addresses that don't already exist in your Contacts list. |
| Editing Contacts | How to edit or delete contacts |
| Merging Contacts | Merge duplicate contacts |
| Creating a Contact Group | With contact groups you can easily organize your contacts, making it easier to email a specific set of people. |
| Managing Contact Groups | Add or remove individual contacts for the group. Rename or delete the group. |
| Importing Contacts | First, export contacts from your current contact manager and save them as a .csv file. Then: |
