International Experience Grants
The Office for International Study oversees the award of Smith College International Experience Grants (IEGs). These grants provide partial funding ranging from $500 to $3,500 toward study, research, internships or volunteer projects outside of the United States during J-Term or the summer. IEG awards rarely cover all of a funding request, so students should apply for additional funding and/or plan to bear a portion of the cost themselves.
For J-term proposals: 3rd Monday in October
October 20, 1014
For summer proposals: 2nd Monday in March
March 9, 2015
To be eligible for funding, you must meet the following criteria:
- You must be a Smith undergraduate in good academic standing.
- Your proposed activity must be completed before you graduate and may not conflict with the academic year.
- Your proposed activity must not be part of a semester or year-long study abroad program and must not take place in your home country.
- Your proposed activity must not take place in a country that is under a U.S. State Department travel warning. (Some exceptions may be made on a case-by-case. If you are proposing an activity in a country with a Travel Warning, the signature of the dean of international study is required on the application and you will have to complete an Acknowledgment of Risk & Release Form.)
- Your proposed activity must not be politically or religiously related (contact the dean of religious life in the chapel about religious activities).
Note: Some college funds (including Praxis and the Tomlinson Fund) may have restrictions about combining funding sources. Students should familiarize themselves with the criteria of each fund to which they apply.
International students must consult with the associate dean of international students regarding their visa clearance to travel abroad and return to the United States. The signature of the associate dean of international students is required on the application.
A federally mandated withholding tax of 14 percent may be applied to grants awarded directly to international students at the time the funds are disbursed by the Controller's Office. International students may consult with the Controller's Office or the Office for International Students to determine if this tax will be withheld and to learn how the these funds may be returned to the student when the student files taxes.
In order to receive funding, proposals will be evaluated on the following criteria:
- Proposal clearly articulates how the proposed activity will enhance a student's Smith experience, including relevance to the student's major, language study, and/or future plans; and
- Student demonstrates a strong background and preparedness for the proposed activity.
In addition, funding priority will be based on the following considerations:
- Student has not previously received an IEG;
- Student is proposing to go abroad for the first time;
- Student has high financial need (as determined by Student Financial Services);
- Proposed project/activity is of significant length (three weeks during J-Term or six to eight weeks during the summer)
How to Apply
To apply for an IEG complete the one application in the new Smith International Travel Experiences System (SITES).
- This application includes a budget worksheet, a one-page statement outlining your proposed activity, a copy of your transcript printed from Banner, and a resume which demonstrates your preparedness for the program/project.
- If your proposed activity is not a Smith faculty-led program, the application must also include a pamphlet or website description of the program/project with dates and cost, and a recommendation from a faculty member that indicates why this program fits your academic interests.
Preparing a Budget
Use the Budget Worksheet (XLS) as a template to prepare your budget and calculate the amount of funding to request.
- Expenses: Expenses include international travel, local transportation, room and board, major incidentals required for you to participate in the project and reasonable daily living costs. Study may include books; research may include photocopying, library fees, archival access fees; travel may include visas, vaccinations or a first aid kit.
- Resources: Resources include the income and contributions that you can dedicate specifically to the project. These may include your own savings, a family contribution, frequent flyer miles that you plan to use, free housing or meals or another grant.
- Funding Request: Your funding request will be the amount that you need after subtracting your projected expenses from your total resources. Be conservative, since most funding is limited. Funding committees will appreciate careful, practical and conservative funding requests.
Required Expense Reports
The college requires that you document that you spent your grant funds for the purpose for which they were awarded. To do this, send the completed IEG Expense Report Form (DOC) and scanned copies of receipts (for at least the amount of your award) to the Office for International Study via e-mail within one week of returning to campus.
Failure to do so will result in your student account being charged for the amount of your award. Any unspent funds must be returned to the Office for International Study.
Required Thank-You Letters
Thank-you letters should be addressed to the stewards of the fund from which your award was made (e.g., "Dear Stewards of the Wilder Fund...") and should contain the following information:
- Descriptive detail about your international experience
- Why you chose Smith
- Your academic interests, major and career aspirations
- Where you are from and which house you live in
- Warm thanks for the generosity provided
- Your e-mail address
- A photo of yourself abroad, saved as a jpg file
Thank-you letters should not mention the dollar amount received.
Upon your return, send your thank-you letter (as a Word document) and photo to the Office for International Study via e-mail. Be sure to include your name, class year and the name of the fund from which you received an award in your e-mail and in your thank-you letter.