Guide to home school Fees
These policies apply to Smith consortium programs and Smith approved programs only. If you are attending one of Smith's programs in Florence, Geneva, Hamburg or Paris your fees cover all program costs as they would in Northampton.
Students are responsible for paying any application fees associated with submission of an application to a study abroad program.
Smith College will pay or reimburse nonrefundable program deposits normally required to confirm a student's enrollment in a study abroad program.
Smith College will pay program deposits only after the Office for International Study has received the Participation Agreement and Release and Hold Harmless forms signed by the student and her parent/guardian where requested. These forms are included with the study abroad approval letter sent directly to the student by the OIS. Students who have not submitted these forms by the due date of the program deposits are advised to pay their own deposits, then submit documentation of payment to the Office for International Study for reimbursement.
The time required for Smith College to issue a check is often longer than the time available for students to confirm their program enrollment. In instances when timing is critical for holding their place in a program, OIS recommends that students pay their own program deposits then submit documentation of payment to the OIS for reimbursement. Otherwise, students should bring or send a copy of the program deposit bill to the Office for International Study for payment by Smith College.
Please note: Do not pay program deposits for the following study abroad programs: ACTR, Alliance for Global Education, IFSA-Butler, Arcadia, Boston University, Budapest Semesters in Math, Bard College, CIEE, College Year in Athens, DIS, Hamilton College, IES Abroad, ISA, Middlebury College, SIT Study Abroad, CET, Hebrew University, and School for Field Studies (SFS). Through a special arrangement, these programs bill Smith College directly for program deposits.
Smith College will pay or reimburse nonrefundable housing deposits that are an advanced payment of housing fees. Housing deposits that convert to damage, or security deposits once the student arrives to take up residence are the responsibility of the student (see "damage and security deposits").
The time required for Smith College to issue a check is often longer than the time available for students to accept their housing offers. In these instances, OIS recommends that students pay their own housing deposits, then submit documentation of payment to the OIS for reimbursement. When timing is not critical, students should bring or send a copy of their housing deposit bill to the OIS for payment.
Damage and security deposits
Students are responsible for paying all damage deposits, security deposits and other refundable deposits. Damage deposits will be refunded to students at the conclusion of their study abroad, less deductions for any damages.
Passports, visas and immunizations
Students are responsible for obtaining their own passports and any necessary visas and immunizations and are responsible for paying all associated fees.
Students are responsible for arranging their own transportation to and from the study abroad location and are responsible for paying all associated costs. Students on financial aid may include these costs in their Smith financial aid application.
Most study abroad programs provide an on-site orientation. In rare instances when there is an additional fee for an orientation, Smith College will pay the orientation cost.
Students are expected to take a full course load of credits during their study abroad. When presessions are required to complete a full course load for a semester or when they are a required component of the study abroad program, Smith College will pay the presession cost. In all other instances, students who elect to attend presessions do so at their own expense.
As in Northampton, room and food expenses during vacations and breaks abroad are the responsibility of the student. Students should plan ahead for the cost of vacation housing or travel while abroad. In most cases these are higher than in the U.S. because of the distance from home and of the longer vacation breaks abroad.
Smith College pays all tuition costs required for a full course load of credits (equivalent to one semester or one year of study at Smith College) for study abroad programs.
Most study abroad applications request a billing address for payment. If a signature is required for the billing section, please come to the OIS for assistance.
Enter the following as the "billing address":
Office for International Study
Lewis Global Studies Center, Wright Hall 125
Northampton, MA 01063
Please note: Programs may send tuition bills directly to students. If you receive a tuition bill, please bring a copy to the OIS or send it in an e-mail to the budget coordinator so that payment can be made.
Food and housing stipends (general information)
Stipends are issued to students to cover the cost of food and housing when these items are not otherwise provided by the study abroad program.
Stipends are issued twice per year, at the beginning of each Smith College semester. Students who are studying abroad for a full year will receive stipends at the beginning of each semester.
Stipends are issued by direct deposit. Students must set up direct deposit to a U.S. bank account with the controller's office before leaving campus.
While stipends are issued as promptly as possible, they may not be received by students until their study abroad program begins. Students are expected to be able to cover their living expenses for the first two weeks of their study abroad program and must plan accordingly.
Food stipends (specific information)
Smith College pays for board during term time by either paying the study abroad program directly or by providing food stipends to students. When three meals per day are provided by the study abroad program, students do not receive any food stipends. When fewer than three meals per day are provided by the study abroad program, students are issued food stipends for the remaining meals.
Food stipends are intended to cover reasonable food costs for purchasing groceries and preparing meals; they are not intended for the purchase of meals in restaurants. Food stipends are based on extensive research and experience with study abroad programs and students about the actual cost of purchasing groceries in the study abroad location.
Food stipends are intended to cover food expenses only during the time when classes are in session; they do not cover food costs during vacation periods or semester breaks. Just as when students are in Northampton, meeting food expenses during school breaks abroad is the responsibility of the student.
Food stipends are rarely adjusted once the semester is underway (see "currency exchange rates"). We recommend that students budget their food expenses accordingly.
Housing stipends (specific information)
Smith College pays for housing during term time by either paying the study abroad program/host university directly or by reimbursing students who have covered these fees themselves.
Normally invoices for housing fees are sent directly to the Office for International Study; in instances where housing invoices are sent to the student, the invoice should promptly be forwarded to the budget coordinator who will process the payment.
Students who pay for housing fees themselves and need to be reimbursed must submit documentation that the payment has been made (e.g., a copy of the credit card statement, or confirmation of payment received by program/host institution) to the budget coordinator before the reimbursement is be issued.
In instances when students are given a choice of housing options, Smith College will cover only the cost of a standard room in the standard residence options, not upgraded options. Students may elect higher cost options (e.g., an en-suite or single room when that represents an upgrade, or housing closer to campus that is available at a higher charge than the university residence halls), but they alone will be responsible for paying any additional cost. When students study through a provider, any supplemental housing charges assessed by the provider for optional upgrades will be billed to the student.
Students who are housed beyond walking distance from campus may request a transit stipend for commuting by public transportation to and from class.
Transit stipend requests can be submitted here within a month after the study abroad term begins and must document the actual cost of public transportation to and from class.
Currency exchange rates
Stipends are issued taking current exchange rates into consideration. Food and transit stipends are not adjusted for any currency fluctuations during the semester. Housing stipends may be adjusted for currency fluctuations (see "housing deposits").
When the value of the U.S. dollar is declining against foreign currencies, students are advised to convert their stipends into local currency as soon as possible.
Additional expenses (books, courses, personal)
Students are responsible for the cost of books, any additional course expenses (i.e., art and photography supplies, musical instruments, optional field trips, etc), and other personal expenses (which may include set up cookware, linens, camping supplies, and gym fees) associated with studying abroad.
Students are responsible for the cost of their health insurance. Students studying abroad can elect the Smith student health plan, which provides international coverage, or waive it in favor of another policy, including any policy offered by the study abroad program. Students electing an insurance policy through their study abroad program should be billed directly by the program for that coverage.
Smith College will not issue stipends for incidental items or amenities, including but not limited to the following: phone connections, computer facilities, gym facilities, household items (e.g., pots and pans, cleaning supplies, toilet paper).
Smith College cannot guarantee that students studying abroad will have access to services or amenities equivalent to those provided at the Northampton campus. Different universities and programs provide differing levels of service and convenience and offer unique benefits not available to students in Northampton. These differences are part of the culture that makes students' experiences in another country distinctive.