Course Reserve Readings


	School for Social Work > Offices > Office of Academic Support Services > Course Readings

NEILSON LIBRARY RESERVE PROCEDURES

Options for Reserves

Please choose ONE option that suits your (and your students') needs best. Then review the reserve guidelines below.

We can make material available on reserve:

		As hard copy (physical books and journals). We will put books and journals we own, as well as copies of material you provide, on reserve at the circulation desk in Neilson Library. Items may be borrowed for 3 hours.
		Electronic Reserves (e-reserves) on Moodle. We will scan or link to book chapters and journal articles, and make them available on your Moodle course site. Students then have access any time, on and off campus. It is recommended that you complete Moodle training before choosing this option.
		Coursepacks. If you plan to use a large amount of photocopied material, or if you plan to provide multiple handouts in class, we strongly recommend using a coursepack for students to purchase. Contact the Office of Academic Support Services for more information. See details section below for helpful information on coursepack requirements.
		Note: If you want students to read more than 10% of a book, you should put the actual text on hard copy reserve.

General Guidelines

1.	Send your course syllabus to SSW Office of Academic Support Services (sswoas@email.smith.edu) by the deadlines they have specified. SSW will send a copy to the Library for reserves processing. If your syllabus arrives late, reserve materials may not be ready on time. Please do not* send your syllabus directly to the Library.*
2.	Only required readings will be placed on reserve (hard copy or electronic). Please mark required reserve readings clearly on your syllabus.
3.	Please be mindful of staff and students' workloads in selecting required readings. All too often, material placed on reserve never circulates.
4.	If you provide photocopies of material, you must include a complete citation and copyright notice (e.g., ©1897 by Oxford University Press) on the first page of each item.
5.	When necessary, we will seek copyright permission for materials you wish to use. Please review the copyright fair use checklist.
6.	We will notify you of any problems (i.e., articles needed; incomplete citations; etc.). Please respond promptly so we can ensure that all needed reserve material will be available on time.
7.	If you have questions, please contact a member of the Library staff. Phone: 413-585-2910 (Lisa, Tara, Jane, Irene or Lily) E-mail: neilcirc@email.smith.edu Fax: 413-585-2904, Attn: Reserves

Hardcopy Reserves

1.	Books and periodicals owned by the Smith Libraries will be placed on reserve. A list of social work and related journals is available here. To check other library holdings, search the online catalog, call the reference desk at 413-585-2966, or send questions by email to neilref@email.smith.edu.
2.	We will order books that the Smith College Libraries do not own. We will not order journal issues, or begin new subscriptions.
3.	We will ask you to provide copies of articles from journals we do not own. Remember to include a full citation and copyright statement.
Electronic Reserves on Moodle
1.	We will check which of your reserve readings are already available electronically and will link them to your Moodle course site.
2.	For items we do not have in electronic form, we may ask you to provide a clean, crisp, one-sided photocopy to be scanned. On the first page, include a complete citation and copyright statement (e.g., ©1987 by Oxford University Press).
3.	We will list readings in Moodle, organized in the order they appear on your syllabus unless you request otherwise.
4.	We cannot scan entire books or journal issues. We will put them on hard copy reserve.
5.	For large multi-section courses (e.g., 101/102, 301/302, 160/161, etc.) with a common syllabus, please consult with your course coordinator on how reserves will be handled.

Copyright Fair Use Checklist >

Coursepack Requirements

It is recommended that you use Central Services at Smith for printing coursepacks. Central Services will make packets available for purchase through Grecourt bookshop in the campus center. Please be sure to submit clean copies and observe the firm deadlines; April 30 for both 1st term and 2nd term.

Central Services provides copyright clearance service. They will contact you directly if they have difficulty obtaining permission to duplicate materials. Any articles/items they cannot clear will not be included in your coursepack. All of the following information is required for each item in the pack:

BOOKS Title of book Edition Author(s) ISBN number Copyright date Copyright line Publisher Exact page numbers - Is the book a hard cover or a trade paperback? (different fees apply) - Is the book an anthology? If so, please supply the above information for the work in which the selection was originally published. In anthologies this is often printed on an acknowledgement page.	MAGAZINES AND JOURNALS Title of magazine or journal ISSN number Copyright date Copyright line Volume and edition Publisher Editor(s) Title of article Author(s) Exact page numbers - Is the selection reprinted from another source? If so, please supply the above information from where it was originally published.
PHOTOGRAPHS Photographs, charts, and diagrams are often reprinted in books, but the copyright owner of the book sometimes does not own the rights to the photo, chart or diagram. If such material is to be included in the course packet, please indicate the copyright owner of the photograph.

Please contact Central Services at cservices@email.smith.edu, (413) 585-2600 with questions.

Note: If you use a coursepack, the Library will allow one copy to be lodged at the reserve desk, but you may not also have those readings on e-reserve.

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