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A student's field
work performance is subject to an ongoing and shared assessment
by the student's supervisor and Faculty Field Advisor as outlined
in the Guidelines for the Field Practice Period. If it is
felt by the supervisor, the Faculty Field Advisor, or the
student that the student's performance warrants Review, he
or she shall submit to the Director of Field Work or Field
Coordinator a written statement, including representative
case material, concerning the student's difficulties or deficiencies.
The Field Director or Field Coordinator will make a decision
about the request and will inform the Field Director or Field
Coordinator. If it is decided that a Review is not needed,
he or she will inform the person requesting the Review, the
Associate Dean, and other appropriate parties of alternative
actions.
If it is decided that a Review is appropriate, he or she will
notify the Associate Dean. The Associate Dean may proceed
on the basis of such notice. In the alternative, the Associate
Dean may designate a faculty member to investigate the concerns
identified and to report back to him or her. After reviewing
the report, the Associate Dean will decide whether to proceed
to a Review.
When a Review is called, the Chair will notify the Committee
and the student of the date and location of the Review. The
Chair shall stipulate in writing to the student whether the
Review is for personal, academic, professional or a combination
of performance reasons. He or she shall also send written
notification to the student outlining the areas of concern.
Because of the nature of the review and its importance to
the student and agency, the Review will be scheduled as soon
as possible. The student will be requested to submit a written
statement, including representative case material, in response
to the notification by the Chair, or a written waiver of the
right to submit such a response. The written statement or
signed waiver must be received by the Chair at least one week
in advance of the Review. If the situation demands, the Chair
may allow a shorter time.
At the time the student submits the written statement or signed
waiver, the student may request that an advocate of his or
her choice, who shall be a member of the School community
in good standing, be present at the Review as a non-voting
observer.
The role of the student’s advocate is to observe whether
or not procedures are being followed, and whether or not he
or she feels that all relevant materials and points of view
have been heard. If he or she feels either of these requirements
has not been met, he or she should so inform the Chair. The
advocate may also make a statement on behalf of the student.
The advocate may stay for the Committee’s discussion.
While the advocate may not reveal any of the content of the
Committee's discussion, he or she may report to the student
or, with the permission of the student, to any part of the
School community, his or her assessment regarding whether
the discussion was fair and open and whether appropriate guidelines
were followed.
The following procedures
shall apply for a Review:
| a. |
Before the commencement of the Review, the
voting members of the Committee shall meet to define the
function and focus of the Review. |
| b. |
The Review will then proceed, and will include
the student, supervisor, Faculty Field Advisor, student’s
advocate and other participants invited by the Chair.
The Review will start with a field overview presented
by the non-voting member representing the field department. |
| c. |
The order of presentations will be determined
by the Chair and include adequate time for the student
to speak on his or her own behalf. Members of the Committee,
the student, and the student advocate shall have reasonable
opportunities to direct questions to each presenter. |
| d. |
After the issues have been discussed to
the satisfaction of the Committee and all participants,
the supervisor will be asked to leave that portion of
the Review. The non-voting field representative will then
give an overview of the student’s performance in
the program at large. The student will have a chance to
respond. Ordinarily, this should be a brief part of the
Review. The student and field advisor will then be asked
to leave. |
| e. |
The proceedings of the review to the time
of point (d), above, shall be tape-recorded. The subsequent
Committee discussions shall not be tape-recorded. The
tape, or a copy thereof, shall be available to the Committee
and, on request, to the student and the student’s
advocate. |
| f. |
The Committee will review the student’s
performance based upon the statements and written materials
presented during the tape-recorded portion of the Review. |
| g. |
g. The School will make a good faith effort
to identify for the student in writing, in advance, all
areas of concern to be considered by the Committee. However,
the Committee may act on the basis of material presented
at the time of the Review, which may raise other concerns. |
| h. |
On the basis of the Review, the Committee
will take one of the following courses of action: |
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(1) |
The Committee may determine that the student’s
performance is satisfactory and does not warrant action
on the part of the Committee. |
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(2) |
The Committee may mandate a Leave of Absence, including
a medical leave of absence, and outline the goals to be
achieved during the leave. |
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(3) |
The Committee may send a written statement to the student
outlining the deficiencies in performance and the requirements
necessary to remedy these deficits. The statement will
advise the student that his/her performance will be reviewed
again at a follow-up review. The student will also be
advised of the month in which the follow-up review will
occur. |
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(4) |
The Committee may dismiss the student or institute
a probationary period. |
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(5) |
The Committee may determine that a student has failed
to complete the learning objectives for field placement
and, in assigning a grade of “incomplete,”
may mandate a defined period of additional field experience. |
The Chair of the Committee shall meet with the student and,
if the student wishes, with the student’s advocate to
discuss the Committee’s findings and decisions. The
Chair may ask another Committee member to participate in this
meeting. The Chair shall advise the student in writing of
the decision of the Committee, and the student’s right
to appeal to the Dean. The presenter of the material and the
concerns prompting the review shall advise the supervisor
and Faculty Field Advisor of the Committee’s findings.
The decision of the Committee will be retained in the student’s
permanent record.
If a student withdraws rather than participate in a Review, the transcript will read "Withdrawn Pending Review.” The student may request permission from the Associate Dean to “Withdraw in Good Standing” or to take a Leave of Absence. The Associate Dean will consider the request in conjunction with the Field Office and one other full-time faculty member on the Committee. If a Leave of Absence is granted, conditions may be specified in writing that must be fulfilled in order for the student to return to the program. The Associate Dean, in conjunction with the Director of Field Work and a full-time member of the Committee, will determine whether conditions have been successfully met when the student petitions to return to the program.
The student, any
member of the Committee, and any other participant in the
Review who believes the decision of the Committee lacks due
process may petition the Dean to appeal within seven (7) days
after the written notice to the student is issued by the Associate
Dean.
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About
the Handbook
Table
of Contents
Introduction
Master's
Program, Summer
Master's
Program, Winter
The
Academic and Field Work Performance Standing Committee
Administrative
Policies & Procedures
Other
School Policies
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