I. INSTRUCTORS: PROCEDURES FOR REPORTING SUSPECTED HONOR CODE INFRACTIONS (SEE ALSO III)
A. The Board strongly recommends that instructors report all suspected infractions to the Dean of the College or the chair of the Academic Honor Board.
B. Instructors should inform the student involved that she has been reported to the Board.
C. When an instructor suspects an infraction, it is recommended that he or she speak to the student about the situation. If an infraction seems to have occurred, the instructor should give the student the opportunity to report herself.
In addition, the instructor should immediately forward all case materials, with a letter explaining any circumstances that may be relevant to the case, to the Office of the Dean of the College, College Hall 203. If the student does not report herself within a reasonable length of time after the materials are received, the honor board will contact her.
D. If instructors need to discuss suspected honor code infractions with any of their colleagues, they must not reveal the identity of the student involved.
E. Once a suspected infraction has been reported, the instructor should not give the student a grade for the specific work reported or for the course as a whole.
F. When an instructor has brought a case to the honor board, it becomes solely the responsibility of the board.
G. After a case has been reported, the instructor will be consulted and asked to meet with the honor board.
H. The instructor will be notified, in writing, of the outcome of the case as soon as possible after a decision has been reached.
I. When a case comes up at the end of the academic year when it is impossible for the board to meet, the instructor should forward all case materials, along with a letter, to the Office of the Dean of the College, College Hall 203. The instructor should also send letters explaining the situation to the student and to the chair of the Academic Honor Board. These materials will be placed in the honor board’s files, and the case will be reviewed by the honor board in September of the next academic year.
J. If a graduating senior is suspected of an honor code infraction at the end of the year, every attempt will be made to convene the board. If quorum cannot be reached, the student will have the option of having the case heard in the following semester or meeting with the Dean of the College, who will decide the case in collaboration with the chair of the board.
II. STUDENTS: PROCEDURES FOR STUDENTS WHO REPORT SUSPECTED HONOR CODE INFRACTIONS
A. A student who reports another student for a suspected honor code infraction has the following responsibilities:
1. She may tell the student that she is going to report her to the board. In this instance, the reporting student should also notify the chair of the honor board. Reporting students are encouraged, but not required, to ask the student to report herself.
2. She may report the suspected infraction directly to the chair of the board without telling the student. The chair will then contact the reported student and inform her of the situation.
B. The student who reports a suspected infraction should not reveal the identity of the reported student to anyone else, including the instructor of the course.
C. The name of the student who reports a suspected infraction will not be disclosed without her consent. If the reporting student has not confronted the student she suspects of an infraction, the reporting student name will not be revealed without her consent.
D. Normally, the reporting student, as well as any other students with relevant information, will be called in before the board to clarify details of the case. Students called by the honor board are required to appear.
E. Honest testimony is required by all participants in honor board proceedings.
III. STUDENTS: PROCEDURES FOR STUDENTS SUSPECTED OF HONOR CODE INFRACTIONS
A. A student who is suspected of an honor code infraction is required to discuss the situation with the chair of the board as soon as possible. The student is strongly encouraged to discuss the situation with the class dean.
B. A student who has been reported as possibly having committed an honor code infraction should also discuss the alleged infraction with the instructor.
C. If a student who is reported to the board does not respond to the chair, the chair reserves the right to call the student in to meet with the board so as to proceed with the case.
D. The board will review the case as soon as possible. If a case comes up at the end of the academic year and it is impossible for the board to meet, all case materials will be placed in the honor board’s files. The student will be notified of the reported infraction during the summer by the Dean of the College. The case will be reviewed in September of the next academic year. The student should get in touch with the chair of the board as soon as possible after returning to the campus in the fall.
E. A student who appears before the board has the right to be accompanied by a person of her choosing from the college community for support and by the class dean as advisor.
F. A student may not drop a class in which an infraction has resulted in the adjustment of a grade for work in the course. Also, a student may not drop a course while a case is pending.
G. A student studying away from campus during the subsequent academic semester may choose either to proceed with the hearing of the case through appropriate means of communication or may choose to wait until returning to campus for the case to be heard.
H. A student with a pending case who takes a leave of absence from the College may not be readmitted to the College until the honor board case has been resolved.
IV. APPEAL PROCESS
Only on the basis of new evidence may a case be returned to the board for reconsideration. Otherwise, an appeal of the decision can be made in writing directly to the president of the college within 14 days of the date of the decision.