Withdrawal during the Semester
A student may choose to withdraw during the semester because of an unexpected opportunity or because her capacity to function in an academic environment is compromised to the extent that she cannot meet the academic requirements for her classes and/or reside safely on campus. Whatever the reason for withdrawal, the student will be expected to remain away from the college for the semester following her withdrawal from the college.
If the student withdraws from the college within the first five weeks of the semester (the add-drop deadline), she may be granted an additional semester in which to complete the degree or she may be required to earn credit while away from the college.
If a student withdraws after the completion of the fifth week, an additional semester will normally not be granted, except under exceptional circumstances.
All withdrawals during the semester for any reason are reviewed by the Administrative Board which may imposed conditions in order to the student to be eligible for readmission.
Voluntary Medical Withdrawal during the Semester
A student may request a medical withdrawal during the semester should she determine that she cannot fulfill the academic requirements for her classes and/or a documented medical condition makes it difficult successfully to complete the semester.
The request to withdraw must be made in writing to a Class Dean, the Director or the Associate Director of Health Services, or the Director of Counseling Services.
Required Withdrawal during the Semester
The Director or Associate Director of Health Services or the Dean of Students may convene a confidential Evaluation Committee to require a student to withdraw during the semester when the student
- presents a substantial risk of harm to self or others or fails to carry out substantial self-care obligations, or
- significantly disrupts the educational or other activities of the college community, or
- is unable to participate meaningfully in educational activities, or
- requires a level of care from the college community which exceeds the resources and staffing that the college can reasonably be expected to provide for the student’s well-being.
The members of the Evaluation Committee may include
- the Dean of Students,
- the Director of Health Services,
- the Associate Director of Health Services,
- the student’s Class Dean
- the Director of Disability Services
- The EC may request that a representative from Class Deans, Residence Life or another area of the College present information about the student’s experience
- Other administrators may be added to the Evaluation Committee if expertise is needed that is not already represented on the Evaluation Committee.
The Evaluation Committee may ask the student (and if appropriate, the family) to participate in the review by inviting them to make a brief written or oral statement.
The Evaluation Committee has access to the student’s medical or educational records as required for an appropriate review. A representative from Health or Counseling Services may share information regarding the student’s health on an as needed basis. The information shared may include hospital records if the student has been hospitalized, or other information from outside providers, or internal evaluations.
The Evaluation Committee is responsible for informing a student and her parents or guardians of the result of the committee’s deliberation.
Normally, the Evaluation Committee's decision following consideration of all relevant information will be the final decision of the College. The Evaluation Committee will communicate its decision to the student and the appropriate administrative offices.
The Evaluation Committee meets as needed.
A student may seek an appeal of a decision to require medical withdrawal by the Evaluation committee by requesting a review by the Dean of the College within seven (7) days of the date of the finding of the Evaluation Committee.
Generally, the dean will only consider an appeal if new information that was not available earlier is included in the request. All requests should be made in writing and sent to:
Appeal - Required Withdrawal
c/o Dean of the College
College Hall 203
Northampton, MA 01063
Return to the college after Withdrawal
Students returning from any withdrawal taken for any reason must request readmission. Detailed information about the process is available on the Registrar’s home page.
In the case of a medical withdrawal, the student must provide documentation that provides evidence of regained functional capacity by any of the following
- completing coursework elsewhere (the Administrative Board may require a certain amount of credit at its review upon the student’s withdrawal)
- engagement in a full time activity such as employment (letter from superviser)
- consistent volunteer work (letter from superviser).
The student may also be asked to outline a plan for self-care upon return.
The Director and/or the Associate Director of Smith’s Health Services will review requests for readmission following withdrawals for medical reasons and make a recommendation to approve or not approve to the Administrative Board which makes the final decision.
The Administrative Board may deny readmission to any student who has withdrawn from the college during the semester three times.
In very rare instances the Administrative Board may decide that a student who withdraws for medical reasons during the semester is ineligible for readmission.
A student who is denied readmission may submit a written appeal of that decision to the Evaluation Committee for review. The Evaluation Committee's recommendation following a review will be given to the Administrative Board for reconsideration of its decision. All reviews should be made in writing and sent to:
c/o Dean of Students
Northampton, MA 01063