The Office of the Registrar maintains the permanent academic records for students enrolled in undergraduate and graduate programs.* The transcript contains the student's name, dates of attendance, courses taken, grades, major(s)/minor and, for classes of 1995 and beyond, semester and cumulative GPA. The transcript may also list transfer or AP credits, honors (e.g., dean's list), thesis title, degree and date awarded, and teacher certification statement.
*Students enrolled in the M.S.W. and Ph.D. programs should contact the Smith College School for Social Work to obtain copies of their academic records.
Unofficial Transcripts
Currently enrolled students can view their unofficial transcripts through BannerWeb. For a paper copy, simply print from your Web browser.
Alumnae who do not have access to BannerWeb should follow the procedures for official transcripts that are outlined below.
Official Transcripts
In accordance with the Family Educational Rights and Privacy Act of 1974, Smith College will not release a student's transcript to a third party (including parents) without the prior written consent of the student. Because a transcript request must be made in writing and include the student's signature, we cannot accept requests by telephone.
There is no charge for transcripts (unless requesting Rush Processing).
Current Students: Current students can request official copies of their transcript directly through the Student Records Menu on BannerWeb. Access to BannerWeb requires that you log in with your student ID (99 no.) and personal identification number (PIN). Transcripts can be mailed to a third party, to your campus box or may be picked up by you in our office. Please indicate your preferred method of delivery when you make your BannerWeb request.
Alumnae: Alumnae who still have their 99# and PIN can log into BannerWeb and request transcripts there. Otherwise, use the following procedures below for submitting a request.
Sending Requests
In Person: Transcript request forms are available at the Office of the Registrar, College Hall Room 102.
Mail, Fax or E-mail*: Letters that include the following information are acceptable:
- Your signature
- Your complete name while attending Smith and your current name, if different
- Student ID number (if known)
- Your year of graduation or dates of attendance
- The degree(s) awarded, if any
- The number of transcripts requested
- The complete names and addresses of the intended recipients
- Your current address, daytime phone number, and e-mail address in the event a question arises
Office of the Registrar
College Hall 102
Smith College
Northampton, MA 01063
Fax: (413) 585-2557
E-mail: registrar@smith.edu*
*We will accept a scanned PDF request by e-mail, but it must contain the student's signature.
During the period mid-November through February and May, requestors should allow 5 to 10 business days for processing, in addition to mail transport time.
Official copies of transcripts may be withheld based on outstanding financial or other obligations to the college.
Rush Processing: Rush processing may be available for requests that need to be processed within 24 hours of receipt. (Requests received on a Friday will be processed by the end of the day on Monday.)
There is a $10 charge for rush processing of up to three transcripts and $10 for each transcript thereafter. *Please note that this fee is due at the time you make the request; payment MUST be in the form of cash or check. Rush processing is meant as an added service for local and current students; students off campus requesting rush services should plan accordingly as we will NOT process any rush requests until payment is received.
Overnight shipping: If you would like overnight shipping, please provide a prepaid, overnight or priority envelope (UPS or USPS only—we do not accept envelopes from Fed Ex). Remember, some overnight services require delivery to a street address only (i.e., no P.O. boxes).
Questions?
Contact us at (413) 585-2556 or registrar@smith.edu.
