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Glossary & Guidelines

Add/Drop Period

Students may change their courses online during the first ten days of classes. Adviser approval is required. Any changes made after the first ten days of classes require the signatures of the adviser, instructor and class dean.

Admission to Courses

Instructors are not required to hold spaces for students who do not attend the first class meeting and may refuse admittance to students seeking to add courses who have not attended the first class meetings.

Course Change Period

Students are responsible for the accuracy of course registration and for processing changes by the appropriate deadlines. Students and advisers will not be permitted access to make changes online after the close of the course change period (the first two weeks of classes). Changes made after this date require the approval of the instructor, adviser and class dean/graduate director and must be submitted on a signed Add/Drop form.

Course Program/Undergraduate Students

The normal semester program for non-Ada Comstock Scholars is 16 credits with a minimum of twelve required to remain enrolled at the college. Students may not enroll in more than 24 credits in any one semester unless approved by the administrative board.

Course Restrictions

Instructors may restrict enrollment to designated levels, majors and/or class standing. Students who do not meet the eligibility requirements and wish to enroll should consult the instructor. If admitted, students may only register by submitting an approved and signed "Waiver of Restrictions" form to the registrar's office. This form is accepted from the start of early registration through the end of the first two weeks of classes of the semester.

Five College Course Registration

Students in good standing are eligible to enroll in Five College courses. First-semester first-year students need permission of the class dean.

Five College registration guidelines

Holds

Neither the adviser nor the student can process registration if her record shows any outstanding financial or health holds. Students are instructed to resolve these holds prior to the advising appointment.

Language Credit

Policies concerning credit for introductory language courses are published in the catalogue at the beginning of each language department's course listings. If students are completing introductory language courses through the Five College Interchange, the credit policy of the comparable department at Smith apply. If there is no comparable language taught at Smith, students may receive credit for the first semester only, but distribution credit is only awarded upon completion of the full year. Students enrolling in courses through the self-instructional language program at UMass, will earn credit after completion of the equivalent of Level II with distribution credit awarded after completion of Level IV.

Late Registration

It is important that all students register and make changes by the appropriate deadlines. Students who are not registered for any classes by the end of the first ten days of classes will be fined $35. In addition, there is a $35 late fee charged for any approved petition to add or drop a course after the deadline.

Latin Honors Requirements

An advising supplement for each student is sent to the adviser just prior to the start of the early registration period. This form is used to determine the student's progress in meeting the Latin honors requirements. If a student wishes to become eligible for Latin honors, ultimately she must take at least one course (normally 4 credits) in each field.

More information on Latin honors is available here.

Limited Courses

If a course is limited and does not require the permission of the instructor, students will be allowed to register online up to the stated limit. During the early registration periods in November and April, this means that by default the priority for enrollment is by class standing. Instructors who wish to set other priorities should contact the registrar's office.

Music Performance

Registration requires approval of the instructor and music department. To complete registration, students must submit a completed and approved Music Registration form to the registrar's office by the end of the add/drop period.

Performance Courses

Undergraduate students may count a limited number of performance credits toward the degree (4 ESS, 12 Dance studio and 24 Music performance). Courses completed beyond these limits are listed on the transcript but are not counted towards the degree.

Permission Courses

Courses that require the instructor's permission are indicated in the schedule of classes below the course title as "open by permission." During the early registration period, students are instructed to contact the instructor regarding eligibility requirements. A student's registration status in the course will be "registration pending" until acceptance by the instructor is confirmed with the registrar's office. At the close of the early registration period, the registrar's office will contact all instructors of permission courses to confirm enrollment. Any students who are not confirmed by the instructor will be dropped before the add/drop period.

Students wishing to add a permission course during the add/drop period must submit an approved "Waiver of Restrictions" form to the registrar's office within the first ten days of classes. Instructors are not required to hold spaces for students who do not attend the first class meeting.

Prerequisite Required

A student who has not completed the prerequisite for a course may elect it only with the permission of the instructor and department chair. If admitted, students must submit an approved "Waiver of Restrictions" form to the registrar's office within the first two weeks of classes.

The registrar's office does not enforce online checking of course prerequisites. Students are informed that they may enroll in courses without the stated prerequisites only by permission of the instructor and department chair. Instructors should verify at the first class meeting that students have met the stated prerequisites.

Priority Registration

As students register in order of their class standing, there is a default priority given to upperclass students. If departments and/or instructors wish to set other priorities for sections or other limited courses, they should contact the registrar's office. Restrictions and priorities should be stated in official course descriptions. All courses that have class and/or major restrictions stated in current course descriptions have been coded appropriately for registration purposes.

Courses may be coded to restrict enrollment according to class standing or major. For example, all seminars and special studies have been coded to exclude first-year students and sophomores.

Courses may be coded to allow only a specific number of registrations in designated classes and/or majors.

Repeating Courses

Normally courses may not be repeated for credit. In courses where the content varies from year to year exceptions to this rule may be made by the instructor and the chair of the department. A student who has failed a course may repeat it with the original grade remaining on the record. The second grade is also recorded. A student who wants to repeat a course she has not failed may do so for no credit. The second grade is recorded but does not count in the grade point average. Students intending to repeat a course for credit must file a signed Waiver of Restrictions form with the registrar's office.

REG Codes

New REG codes are assigned for each registration period. Students must obtain their new codes from their advisers.

Schedules

Periodically, students should view their course schedules on BannerWeb to ensure all is correct. Each student is responsible for the accuracy of her course registration and for processing changes by the appropriate deadlines. Students and advisers are not permitted access to make changes online after the close of the course change period (first ten days of classes). After this date, all schedule changes must be submitted on approved course change forms.

Sectioned Courses

Students are admitted to course sections up to the limits stated in official course descriptions or those defined by the department. Students may also be admitted according to other priorities defined by the department. Instructors responsible for a multiple-sectioned course who are concerned about enrollment procedures should contact the registrar's office.

Seminars

Open by permission to juniors, seniors and graduate students only. First years and sophomores may not enroll except by permission of the administrative board. Registration for seminars requires the permission of the instructor.

Special Studies/Advanced Studies

Open by permission to sophomores, juniors, seniors and graduate students only. Registration requires the approval of the instructor and department chair. To complete registration, students must submit an approved Special/Advanced Studies form to the registrar's office by the end of the first ten days of classes. Students registering online should be sure to select the correct number of credits on BannerWeb by selecting "Change Grading Mode and Variable Credit" and selecting the correct number of credits.

S/U Grading Option

A student may elect the satisfactory/unsatisfactory grading option in a course with the permission of the instructor. Students must earn a grade of C- or better to be awarded a satisfactory grade and earn credit for the course. Satisfactory/unsatisfactory grades are not calculated in the grade point average. Students may declare the S/U grading option at the time of registration or may change it through the end of the ninth week of classes.

Within the 128 credits required for the degree, a maximum of 16 credits (Smith or Five College courses) may be taken for the satisfactory/unsatisfactory grading option, regardless of how many graded credits students are enrolled in per semester. An Ada Comstock Scholar or a transfer student may elect the satisfactory/unsatisfactory grading option for 4 credits out of every 32 that she takes at Smith College.

Instructors who do not allow the S/U grading option in their courses should contact the registrar's office. Any student changing the grading option after the first ten days of classes will be required to obtain the signatures of the instructor, adviser and class dean. The deadline for changing the grading option is the end of the ninth week of classes. All instructors are required to keep and submit final letter grades. Grades will be converted appropriately by the registrar's office.

Time Conflicts

Students may not register for courses that overlap in time. Consult the schedule of classes; it may be necessary to make another course selection. Any exceptions are by permission of the administrative board only.

Undergraduate Course Program

The normal semester program for traditional students is 16 credits; students must register for and remain in a minimum of 12 credits in order to remain enrolled at the college. Students may not register for more than 24 credits in any one semester.

Waitlists

If a course is closed, a student may add her name to the waitlist during the early registration period. Waitlists are used by instructors to fill open spaces at the start of the semester; students are not automatically registered as spaces become available. Students may not add their names to the waitlist during the add/drop period.

During the add/drop period at the start of the semester, instructors will admit students according to their selected criteria. Waitlisted students and those planning to enroll in a limited course must attend the first class meeting; otherwise they will not be guaranteed a place in the course. Students on the waitlist or those who want to add a limited course, must obtain the instructor's permission; simply adding the course online does not guarantee a space. If admitted, students need to submit an approved Waiver of Restrictions form to the registrar's office within the first ten days of classes.

Instructors of limited courses may view their waitlists online via BannerWeb. Waitlists are not final until entering students have completed registration just before the semester begins. Students are not permitted to add their names to waitlists once classes begin.

Instructors of limited courses who wish to drop students for non-attendance or non-acceptance should contact the registrar's office.

Year-long Courses

Students must register for and complete both semesters of a year-long course (designated by a "D" or "Y" in the course number) before credit is granted. Any student not registered for the second half of a year course by the end of the spring registration period will forfeit credit for the first semester.