The Family Educational Rights and Privacy Act of 1974, as amended, sets forth requirements regarding the privacy of student records. The act gives students and former students access to their official records at the college, to provide an opportunity to correct inaccurate or misleading statements and to ensure that records are not released to unauthorized persons without the consent of the student.
Request to Prevent Disclosure of Directory Information
The items listed below are designated as "directory information" and may be released for any purpose at the discretion of the institution.
- Name
- Home address (while in college)
- College address and telephone
- E-mail address
- Dates of attendance
- Major, degree (including dates), awards
- Extracurricular activities (if known)
- Previously attended institutions
- Pictures
Under the provision of the Family Educational Rights and Privacy Act of 1974, students have the right to withhold the disclosure of directory information. Requests must be filed with the Office of the Registrar within five days of the start of the fall semester.
Please note: Student pictures are available through the Smith online directory. As is the case with faculty and staff photos, the photos are accessible to campus users only. If you have a concern and wish to block the display of your picture from the online directory, you may do so by completing the necessary form in the registrar's office.
Students should consider very carefully the consequences of any decision to withhold directory information. Should you decide to inform the institution not to release directory information, any future requests for such information from non-institutional persons or organizations will be refused.
The college will honor requests to withhold the above items but cannot assume responsibility to contact students for subsequent permission to release them. Regardless of the effect upon the student, the college assumes no liability for honoring instructions that such information be withheld.
Requests for nondisclosure must be submitted in writing to the Office of the Registrar using the form below. A new request/form for nondisclosure must be completed each academic year.
Prevent Disclosure of Directory Info (PDF)
Information from a students' education record will not be released to parents unless students authorize the release of information by completing the form below.
