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Final grades may be
submitted electronically through BannerWeb or in writing to
the registrar's office. Instructions for entering grades
online and for other BannerWeb options are available at Faculty
Web User Documentation
Deadlines for submitting grades
are set by faculty code. Fall grades are due in early
January. Spring semester grades for seniors and graduate
students are due the Monday before commencement with all others
due the Monday after commencement.
The deadlines for
the submission of final grades are posted at Important Dates.
Adherence to deadlines is vital,
particularly those for seniors. If senior grades are not submitted
by the appropriate deadlines, students may be excluded from
the formal publication of honors and/or consideration for
departmental prizes.
Grade Restrictions:
Acceptable grades at Smith College are A, A-, B+, B, B-, C+,
C, C-, D+, D, D-, and E. An E is used to indicate a failure
and no grade higher than an A will be recorded. Instructors
are asked to submit regular letter grades for all students
regardless of grading option. The grades for those students
who have chosen the S/U option will be automatically converted.
Further information about the Smith grading system can be
found in the Faculty
Code.
Missing Grades:
Incompletes are not acceptable. Any grade left blank will
be recorded as a missing grade and will be calculated as a
failure. If a student is registered but never attended or
stopped attending, a failing grade should be recorded.
Year Courses:
Grades in yearlong courses designated by a "D" are cumulative.
The grade assigned at the end of the spring semester will
replace the temporary grade assigned in the fall semester.
The grades for those yearlong courses designated by a "Y"
are recorded separately for each semester.
Unsatisfactory Grades:
In order to assist a student's class dean and adviser, instructors
are required to submit explanations of grades of D and E for
first-year students and sophomores, or only grades of E for
juniors and seniors. Forms for reporting comments are sent
to faculty with the grade report forms. If grades are
submitted online, space for D/E comments is provided on BannerWeb.
Five College Grades:
Grades for Five College students should be reported in the
same manner as for Smith students. Official notification
to the student's home campus will be sent by the registrar's
office at Smith.
Extensions:
The class deans notify instructors of any students granted
permission to take make-up examinations. Make-ups for self-scheduled
exams are administered through the registrar's office and
students must make arrangements with the registrar to complete
them by the date set by the class dean. If a student fails
to take an examination and does not have an official extension
from the class dean, instructors should record a failing grade
for the examination and calculate a course grade on that basis.
The due date for final papers
is set by the instructor. Instructors may extend this deadline
to no later than the end of the examination period. A student
who requests an extension beyond this date should be sent
to her class dean. If a student fails to submit her work by
the due date and she has not been granted an extension, a
failing grade should be recorded for the missing work and
a course grade submitted on that basis.
Incomplete
grades are not acceptable.
Grade Changes:
Once grades have been recorded by the registrar, they may
only be changed by vote of the Administrative Board. Requests
should be directed to Maureen Mahoney, Chair of the Administrative
Board. This same rule applies to Five College students taking
Smith courses.
Grade Reports:
Grades become available for viewing online immediately following
the deadline for grade submission. All grades must be received
by the deadline in order to allow sufficient time for processing.
Paper copies of grade reports are no longer provided and are
only available online through BannerWeb. Students are
directed to contact instructors for missing grades
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