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The Purchasing Office is responsible for the College Corporate Card program, negotiating and managing college-wide contracts and procuring products and services for Smith College.

News & Updates

Fiscal Year End Memo

Please refer to it for important dates and deadlines related to purchasing and accounting.  Thank you.

Smith College Amazon Account Tax Exempt Information

Amazon charges sales tax in Massachusetts. College cardholders who order from Amazon on behalf of Smith College, must set up their Smith College Amazon account with tax exempt status. Please click on this link for instructions.

Print Management Assessment

Smith College has contracted with CBS Xerox (CBS) to manage print production. Print production includes printing and copying on campus at Copy & Print Services and printing material being created at off-campus printers. CBS is going to help Smith College by conducting an assessment and forming a print library of previously produced documents. As part of this new print plan, CBS will conduct what they call a “360 assessment”.

A CBS consultant will start reaching out to departments in the next few weeks to schedule a time/date to meet and provide a survey that will include questions pertaining to what is being printed, the quantities being printed, how often it is being printed, where it is being printed, what time of year it is being printed, and lastly the price paid for the printed documents. CBS will use the information gathered to help the college plan, organize, and improve its overall printing process. Please help them by providing the Iinformation requested. If you have questions about the process, please contact Linda Hiesiger, Procurement/Auxiliary Services Director, at ext. 2231.

Toner Phoner Scam

This notice is to alert all staff regarding what is known as the "phoner toner" scam. The "phoner toner" scam, preys on employees with promises of low prices. Posing as a vendor, the scammer contacts an employee of the College. The employee hears about an offer on toner that just happens to fit their printer or copier. Naturally, there is a limited supply or a limited time and the caller makes it seem that they are an approved vendor and just needs a verbal agreement to authorize the sale. The resulting delivery contains the surprise. The College is charged an exorbitant price for the product.Please remember to never disclose information about your printer, copier or other equipment to a vendor calling on the telephone. Also, do not agree to purchase any product from the vendor calling you.You can find more information about toner scams on the FTC website, http://www.ftc.gov/

Furniture Reuse:

Furniture items are no longer being stored at Fort Hill. Other spaces are being considered and the campus will be notified when an alternate storage space is determined.

For furniture that is in disrepair or bad shape, please submit a work order to Facilities Management for the removal and disposal of the furniture.

For Furniture that is in excellent condition and can be reused, please contact Lynn Pelland in Purchasing, LPelland@smith.edu, and Lynn will try to match up the furniture with a needy department.

Important message regarding copiers

For departments with a color copier/MFD, please make sure your print default is set to black and white. If your print default is set to color, your department will get charged for color even when printing black and white documents. When you change your print default to black and white, you can manually choose the color print setting when needed.