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Purchasing

The Purchasing Office is responsible for the College Corporate Card program, negotiating and managing college-wide contracts and procuring products and services for Smith College.

News & Updates

Fiscal Year End Memo

Please refer to it for important dates and deadlines related to purchasing and accounting.  Thank you.

Toner Phoner Scam

This notice is regarding what is known as the "phoner toner" scam that preys on employees. Posing as a Smith College primary supplier, the scammer contacts an employee and asks for the model number of the copier or printer in their office. Please remember, never to disclose information to a vendor calling on the telephone. Knowing the type of printer or copier can enable a scammer to send toner to that office and then charge the office for toner. If you need toner contact CBS-Xerox, the college's primary supplier, at 1-800-842-0009. Please alert all employees and students in your department.

Smith College Amazon Account Tax Exempt Information

Amazon charges sales tax in Massachusetts. College cardholders who order from Amazon on behalf of Smith College, must set up their Smith College Amazon account with tax exempt status. Please click on this link for instructions.

Print Management Assessment

Smith College has contracted with CBS Xerox (CBS) to manage print production. Print production includes printing and copying on campus at Copy & Print Services and printing material being created at off-campus printers. CBS is going to help Smith College by conducting an assessment and forming a print library of previously produced documents. As part of this new print plan, CBS will conduct what they call a “360 assessment”.

A CBS consultant will start reaching out to departments in the next few weeks to schedule a time/date to meet and provide a survey that will include questions pertaining to what is being printed, the quantities being printed, how often it is being printed, where it is being printed, what time of year it is being printed, and lastly the price paid for the printed documents. CBS will use the information gathered to help the college plan, organize, and improve its overall printing process. Please help them by providing the Iinformation requested. If you have questions about the process, please contact Linda Hiesiger, Procurement/Auxiliary Services Director, at ext. 2231.

Furniture Reuse:

Furniture items are no longer being stored at Fort Hill. Other spaces are being considered and the campus will be notified when an alternate storage space is determined.

For furniture that is in disrepair or bad shape, please submit a work order to Facilities Management for the removal and disposal of the furniture.

For Furniture that is in excellent condition and can be reused, please contact Lynn Pelland in Purchasing, LPelland@smith.edu, and Lynn will try to match up the furniture with a needy department.

Important message regarding copiers

For departments with a color copier/MFD, please make sure your print default is set to black and white. If your print default is set to color, your department will get charged for color even when printing black and white documents. When you change your print default to black and white, you can manually choose the color print setting when needed.