The Purchasing Office is responsible for the College Corporate Card program, negotiating and managing college-wide contracts and procuring products and services for Smith College.

News & Updates

Please click on Campus Contracts tab and then click on Copier/Multi-Function Device (MFD) Campus-wide Fleet Program to access new fleet information

Auxiliary Services (Purchasing and Copy & Mail Services)

AS OF APRIL 30, 2013 RICOH WILL NO LONGER BE SERVICING CANON COPIERS

The above link to the official Ricoh notification letter alerts Smith College that Ricoh will no longer be servicing Canon copiers.

You may contact the Canon representative to see if you can obtain a reasonable service contract directly from Canon. The Canon representative is Art Belanger. You can email Art directly at abelangerjr@gmail.com

Most Smith College copiers are part of the campus fleet of multi-function devices. Please take this opportunity to evaluate whether it is time for your department to give up your existing owned Canon copier and move to the up-to-date campus fleet lease contract.

If you have any questions or need assistance with this issue, please feel free to contact Amanda Ewing at ext. 3696 or Linda Hiesiger at ext. 2231. Thank you.

PHASE II:

New College Corporate Card ERM System Implementation

Coming soon

Toner Phoner Scam

This notice is to alert all staff regarding what is known as the "phoner toner" scam. The "phoner toner" scam, preys on employees with promises of low prices. Posing as a vendor, the scammer contacts an employee of the College. The employee hears about an offer on toner that just happens to fit their printer or copier. Naturally, there is a limited supply or a limited time and the caller makes it seem that they are an approved vendor and just needs a verbal agreement to authorize the sale. The resulting delivery contains the surprise. The College is charged an exorbitant price for the product.Please remember to never disclose information about your printer, copier or other equipment to a vendor calling on the telephone. Also, do not agree to purchase any product from the vendor calling you.You can find more information about toner scams on the FTC website, http://www.ftc.gov/

Furniture Reuse:

Furniture items are no longer being stored at Fort Hill. Other spaces are being considered and the campus will be notified when an alternate storage space is determined.

For furniture that is in disrepair or bad shape, please submit a work order to Facilities Management for the removal and disposal of the furniture.

For Furniture that is in excellent condition and can be reused, please contact Lynn Pelland in Purchasing, LPelland@smith.edu, and Lynn will try to match up the furniture with a needy department.

Important message regarding copiers

For departments with a color copier/MFD, please make sure your print default is set to black and white. If your print default is set to color, your department will get charged for color even when printing black and white documents. When you change your print default to black and white, you can manually choose the color print setting when needed.

Recycling toner for your copier/MFD has been made easier, please click on this link to the toner recycling page

FY'13 Year End Memo