Date Consultation

Conduct an initial review of the event and offer a recommendation on proposed dates.

Consultation

Provide coordination and logistical advice to external clients planning an event on the campus.

Space Scheduling

Reserve space for the client in collaboration with R25 space schedulers.

Assistance

Provide consultation, event planning tools, and logistical coordination and advice to external
clients. The EMO can provide event- and budget-planning checklists, floor plans, policies and procedures
for events at Smith and a planning timeline. We will consult with the client, troubleshoot and
assist, when needed, to ensure a successful event. Contracts, insurance requirements and cost projections
are coordinated between the client and the EMO.

Management

When an external organization holds an event at Smith, it is managed by the staff of the Events
Management Office. A member of the EMO staff will be the primary contact (unless the event is sponsored
or co-sponsored by a Smith College department) and will direct the planning process for the event.

Summer Programs

The EMO coordinates all residential and non-residential summer programs held on the Smith campus
between the last Monday in May and the third Sunday in August. A member of the EMO staff will be
the primary contact and will direct the scheduling and planning process.

Contracts

The EMO prepares contracts and cost projections and informs the client of all insurance requirements.