Guidelines for Electronic Reserves

E-Reserves Form
Electronic Reserves Form (MSWord) Please complete the E-Reserves Form and attach your list or e-reserve readings. Submit by email to the appropriate reserves contact person.

E-Reserves Guidelines
E-Reserve Lists Include a complete bibliographic citation for each reading, with a copyright statement (e.g. © 1980 Oxford University Press). Submit your list in electronic format, suitable for copying and pasting into a webpage. List items in the order you'd like them displayed (in order of assignment, alphabetical, grouped by topic, etc.)
Online Readings If you know an item is available through JSTOR or another online subscription, please note this on your list. If an item is available through a free website, please provide the web address.
Photocopies Submit clean photocopies (8 1/2" x 11") of all items not available online for scanning as PDFs. See Photocopying & Scanning Guidelines.
Reusing Previous Semesters' Lists Note that the automatic Moodle "roll-over" will not move e-reserves pages. If any changes have been made to a reading list from a previous semester, a new e-reserves form should be submitted. If no changes have been made to the reading list, faculty may request that e-reserves pages from previous years be added to their current Moodle site. Contact the appropriate library by the reserves deadline as pages need to be assessed for possible copyright violations and electronic resources may need to be updated.

Copyright and Fair Use
General Guidelines Generally, copyright restrictions do not apply to resources available online through one of the Smith Libraries' subscription databases or a free website. However, scanned materials must stay within the following limits:
  Books: No more than 10% of the total number of pages of any one book Articles: No more than 1-2 articles or 10% of any one journal issue
  Library staff will be unable to create e-reserves for items that exceed these limits, however, these items can be put on physical reserve, i.e. print & media reserves.
Copyright Clearance Arrange for copyright clearance when required. Generally, first-time use of materials, as well as use of previously scanned materials in a new course, is considered to be fair use. Repeated use for the same course in subsequent semesters requires permission. For more information, see the Smith College Copyright Policy.
Questions About Copyright Reese Julian, fjulian@smith.edu, (413) 585-4162 or
Chris Loring, cloring@smith.edu, (413) 585-2902.